{"id":54387,"date":"2026-07-09T08:48:59","date_gmt":"2026-07-09T08:48:59","guid":{"rendered":"https:\/\/sitemate.com\/?p=54387"},"modified":"2026-07-13T08:58:46","modified_gmt":"2026-07-13T08:58:46","slug":"non-conformance-software","status":"publish","type":"post","link":"https:\/\/sitemate.com\/au\/quality\/non-conformance-software\/","title":{"rendered":"Non Conformance Software"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","rank_math_title":"Non Conformance Software for Site Teams | Sitemate","rank_math_description":"Log, track, and close non conformances faster with Sitemate. AI-powered reports, e-signatures, and corrective actions built for construction teams. Try it free.","rank_math_canonical_url":"","rank_math_focus_keyword":""},"categories":[1],"tags":[],"industry":[],"product":[78],"region":[145],"system":[90],"content_type":[106,150],"class_list":["post-54387","post","type-post","status-publish","format-standard","hentry","category-uncategorized","product-dashpivot","region-global","system-quality","content_type-app-software-page","content_type-use-case"],"acf":{"usecase_lp_buttons":{"name":"Non Conformance","systems":"Quality, Operations"},"usecase_lp_name":"Non Conformance Software","usecase_lp_hero_header":"","usecase_lp_hero":{"name":"Non Conformance","intro":"<p>Sitemate's Non Conformance Software is powered by Dashpivot, and allows site teams to easily log non-conformances at the job site. Storm, Sitemate's AI agent, can fill out reports with issue details, corrective actions, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.<\/p>\n<p><style>.custom-grid .custom-col-6 h3{min-height:2.8em;}<\/style><\/p>","vimeo_url":"1195269882"},"usecase_lp_issue_card_1":{"icon":"[fl_builder_insert_layout id=51916]","title":"Documenting non-conformances can take too much time","description":"<p>Workers may need to record defect details, root causes, and photos on the spot, which can lead to rushed or incomplete entries.<\/p>"},"usecase_lp_issue_card_2":{"icon":"[fl_builder_insert_layout id=51919]","title":"Paper-based non-conformance reports can be lost or left incomplete","description":"<p>Paper-based non-conformance reports can go missing, get damaged, or have missing details, leaving quality teams without a reliable record of what went wrong.<\/p>"},"usecase_lp_issue_card_3":{"icon":"[fl_builder_insert_layout id=51937]","title":"Slow resolution of non-conformances stalls progress","description":"<p>Without a clear system to track corrective actions, non-conformances can sit unresolved, holding up work until the issue is addressed.<\/p>"},"usecase_lp_issue_card_4":{"icon":"[fl_builder_insert_layout id=51923]","title":"Unresolved non-conformances may lead to repeat defects","description":"<p>When root causes are not properly recorded and actioned, similar non-conformances can recur, resulting in rework and added costs.<\/p>"},"usecase_lp_solution":"Sitemate's Non Conformance Software reduces the back-and-forth of chasing paperwork by capturing non-conformance details digitally as issues are identified on site. Create forms on the Dashpivot app, or have Storm draft complete reports for you.","usecase_lp_solution_card_1":{"icon":"[fl_builder_insert_layout id=52014]","title":"AI-assisted non-conformance report creation","description":"<p>Storm can help turn user prompts into a complete non-conformance report, pre-filled with details that are specific to user input.<\/p>"},"usecase_lp_solution_card_2":{"icon":"[fl_builder_insert_layout id=52036]","title":"Corrective actions are linked to each report","description":"<p>Follow-up actions can be assigned and tracked directly against each non-conformance, keeping resolution connected to the original issue.<\/p>"},"usecase_lp_solution_card_3":{"icon":"[fl_builder_insert_layout id=52048]","title":"Close out non-conformances faster","description":"<p>Quality teams can review, verify, and sign off on corrective actions within Dashpivot, instead of waiting on paperwork to reach the office.<\/p>"},"usecase_lp_solution_card_4":{"icon":"[fl_builder_insert_layout id=52025]","title":"Full visibility across recurring issues","description":"<p>Every non-conformance is logged with photos, root causes, and corrective actions, giving quality teams a clear record they can use to spot recurring problems.<\/p>"},"usecase_lp_ai_steps":{"heading":"How AI works in the Non-Conformance Software","intro":"Sitemate's AI agent Storm is integrated into the Non-Conformance Software to further streamline the reporting process. Storm can immediately scan voice recordings and photos and directly auto-populate fields in the non-conformance report. Workers will only need to review the report before escalating it to supervisors.","step_1":{"icon":"[fl_builder_insert_layout id=52014]","title":"Feed Storm the raw data on non-conformance","content":"<p>Workers that identify a non-conformance issue can use the voice recording feature while documenting the issue and take photos of the affected area, eliminating the need to manually input information.<\/p>"},"middle_steps":[{"icon":"[fl_builder_insert_layout id=52014]","title":"Auto-population of fields","content":"<p>Storm scans through the voice recordings and photos taken, and immediately populates data into the fields of the non-conformance report.<\/p>"},{"icon":"[fl_builder_insert_layout id=52030]","title":"Review and escalate","content":"<p>Workers identifying the issue will verify the auto-populated fields to ensure everything is correct, and then escalate it to the supervisors through automated notifications.<\/p>"}],"final_step":{"icon":"[fl_builder_insert_layout id=52048]","title":"Final review by supervisors","content":"<p>Supervisors will then review the report for any identified issues before approving the corrective action. Any confirmed non-conformances will first be flagged for rework or further investigation.<\/p>"}},"usecase_lp_how_sitemate_helps":{"intro":"Streamlining the Non-Conformance Process","content":"<ul>\n<li>Storm and AI Form Fill can turn user prompts, photos, and voice notes into a complete non-conformance report in seconds<\/li>\n<li>Available on any device, the Non-Conformance App lets crews log defects, deviations, and quality issues right on their mobile phones, right when they're identified on site<\/li>\n<li>Pre-built templates guide workers through what to capture, so nothing gets overlooked and left out of the report<\/li>\n<li>Digital timestamping, GPS tagging, and photo capture streamline traditional manual admin work when creating non-conformance reports<\/li>\n<li>Stakeholders and project management get notified immediately of new non-conformance reports when the report is submitted for approval<\/li>\n<\/ul>"},"usecase_lp_understanding":{"title_1":"What is a Non-Conformance Software?","description_1":"A Non-Conformance Software is a tool that quality and site personnel use to create non-conformance reports, documents that record instances where work, materials, or processes fail to meet specified requirements. These reports are usually created as soon as the issue is identified, and cover details on the nature of the non-conformance, its cause, and the corrective action needed. With a Non-Conformance Software, teams can keep a digital record of these issues, as well as their resolution and close-out.","title_2":"What does a Non-Conformance Software help record?","steps":[{"repeater":"General information like project name, site location, and date identified"},{"repeater":"Description of the non-conformance and where it was found"},{"repeater":"Reference to the specification, drawing, or standard not met"},{"repeater":"Root cause of the non-conformance"},{"repeater":"Immediate containment or corrective action taken"},{"repeater":"Disposition, such as rework, repair, or reject"},{"repeater":"Name and sign-off of the person responsible for close-out"},{"repeater":"Supporting photos and attachments"}],"title_3":"Why is non-conformance tracking important?","description_3":"Non-conformance tracking is important because it is a means by which quality teams can identify issues in work, materials, or processes, and elevate them to project management for proper action. These issues can arise from factors like human error, faulty materials, or gaps in the work procedure itself. This is especially relevant to industries like construction and industrial or manufacturing plants, where non-conformances can affect the safety and integrity of the finished work if left unresolved. Additionally, non-conformance records serve as a basis for project teams when identifying recurring issues and improving processes going forward."},"usecase_lp_setup":{"video_id":"1196191700","first_step_title":"Set up Non-Conformance report templates","first_step_description":"First, you will need to create the templates that will be used as standard forms for all your non-conformance reports. Supervisors can create these forms in Dashpivot, where they can add fields for project details, description of the non-conformance, root cause, and corrective action recommendations.","repeater":[{"middle_step_title":"Use Storm to fill out Non-Conformance templates","middle_step_description":"<p>Storm captures insights and context from all sorts of user input. Manual user prompts, voice notes, photo analysis, and automatic location and time capture are all taken into account in the form.<\/p>"},{"middle_step_title":"Set up notifications","middle_step_description":"<p>Set up the notification workflow within Dashpivot to send automatic alerts to supervisors and project managers as soon as non-conformance reports are logged.<\/p>"},{"middle_step_title":"Train personnel","middle_step_description":"<p>Train personnel on how to use the Non-Conformance Software, especially on how to input data, photos, and voice recordings, collecting signatures, and reviewing the auto-populated fields.<\/p>"}],"last_step_title":"Go live with the Non-Conformance Software","last_step_description":"Deploy the Non-Conformance Software and start running consistent, well-documented non-conformance reports."},"usecase_lp_case_study_selector":"[fl_builder_insert_layout id=52119]","usecase_lp_flowsite":{"title":"Non-Conformance Software with Flowsite","description":"Flowsite automatically transfers completed non-conformance report data from Dashpivot into quality dashboards and tracking systems, removing the need for manual re-entry. Quality and project teams get real-time visibility of non-conformances, so issues can be reviewed and closed out with minimal admin work."},"usecase_lp_comparison":{"row_1":{"title":"Non-conformance report preparation","dashpivot":"Storm uses voice notes, field notes, and other user input to create non-conformance reports with pre-filled data that workers can use as a guide.","paper":"Non-conformance reports must be filled out from scratch every time, relying on the worker's memory of what went wrong."},"row_2":{"title":"Non-conformance report format","dashpivot":"Consistently get accurate and quality content, neatly formatted within a standard form for all non-conformance reports.","paper":"Non-conformance report quality and completeness vary depending on who is preparing and filling out the form."},"row_3":{"title":"Versioning","dashpivot":"Everyone works from one live version that's always up to date.","paper":"Supervisors have to manually update and send out the most recent version of the non-conformance form."},"row_4":{"title":"Reporting speed and flexibility","dashpivot":"Workers can log a non-conformance within minutes, straight from a phone or tablet, right at the point it's found.","paper":"Reporting a non-conformance means workers need to spend time later, finding a form and writing it up from memory."},"row_5":{"title":"Data capture","dashpivot":"Photos, descriptions, and location details are captured immediately by workers on their phones.","paper":"Workers have to write everything down by hand, then match it up with the right item or job later."},"row_6":{"title":"Root cause and corrective actions","dashpivot":"Root cause notes and corrective actions can be added directly to the report, with due dates and reminders included.","paper":"Root cause and corrective actions are usually tracked separately in a notebook, spreadsheet, or relying on someone remembering to follow up."},"row_7":{"title":"Approvals","dashpivot":"Once the report is complete and submitted, the appropriate personnel are automatically notified for review and approval.","paper":"Getting the approving personnel to sign-off means physically passing on, scanning, or emailing the paperwork."},"row_8":{"title":"Audit trail","dashpivot":"Every submission, edit, and approval is time-stamped as soon as it is made.","paper":"Each change or edit must be time-stamped manually, and tracking these changes will require more digging."},"row_9":{"title":"Trend tracking","dashpivot":"Non-conformance reports build a searchable record, so recurring issues can be sorted and filtered by date, project, type, and more.","paper":"Spotting recurring issues means manually sorting through folders, paper files, emails, or spreadsheets."}},"usecase_lp_faq":{"title":"Frequently asked questions about the Non Conformance Software","repeater":[{"question":"Does Dashpivot work even if offline?","content":"<p>Yes, the Non Conformance Software can work even without internet connectivity. It stores all collected data, like photos and corrective action notes, in the phone and automatically syncs when connectivity returns.<\/p>"},{"question":"How does AI help when raising a non conformance?","content":"<p>Sitemate's AI assistant Storm can extract data from photos and voice recordings and auto-fill the relevant fields on the report. This process eliminates manual data entry, which significantly streamlines how teams use non conformance management software on site.<\/p>"},{"question":"Can I update existing forms in the app?","content":"<p>Yes, you can easily update non conformance forms in the app to align with your workflow and quality standards by using the powerful drag-and-drop form builder in Dashpivot.<\/p>"},{"question":"Can I generate dashboards from logged non conformances?","content":"<p>Yes, non conformance reporting software like Dashpivot can generate dashboards based on collected data from completed reports. Supervisors and managers can easily track open issues and recurring trends without the need to manually compile records.<\/p>"},{"question":"How does the software help track a non conformance from report to close-out?","content":"<p>Every logged issue moves through defined stages, from initial report to corrective action to final sign-off. As non conformance tracking software, Dashpivot gives supervisors a clear view of what's open, overdue, or resolved at any point in a project.<\/p>"},{"question":"What happens if a critical non conformance is identified?","content":"<p>Using the automated notification system, supervisors and quality officers are immediately informed of critical issues and can take the needed actions to address them before work continues.<\/p>"},{"question":"How does tracking non conformances help manage the cost of non-conformance on a project?","content":"<p>Logging issues consistently makes it easier to see patterns behind rework, delays, and wasted materials over time. Understanding non conformance cost this way helps teams using non compliance software address root causes rather than just individual incidents.<\/p>"}]},"usecase_lp_revisions":[{"date":"2026-07-09","version":"v1.0","author":"Sitemate","description":"First published content."}],"app_page_name":"Non Conformance Software"},"custom_permalink":"quality\/non-conformance-software","_links":{"self":[{"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/posts\/54387","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/comments?post=54387"}],"version-history":[{"count":1,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/posts\/54387\/revisions"}],"predecessor-version":[{"id":54388,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/posts\/54387\/revisions\/54388"}],"wp:attachment":[{"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/media?parent=54387"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/categories?post=54387"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/tags?post=54387"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/industry?post=54387"},{"taxonomy":"product","embeddable":true,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/product?post=54387"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/region?post=54387"},{"taxonomy":"system","embeddable":true,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/system?post=54387"},{"taxonomy":"content_type","embeddable":true,"href":"https:\/\/sitemate.com\/au\/wp-json\/wp\/v2\/content_type?post=54387"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}