{"id":54346,"date":"2026-07-07T06:28:55","date_gmt":"2026-07-07T06:28:55","guid":{"rendered":"https:\/\/sitemate.com\/?p=54346"},"modified":"2026-07-07T06:28:55","modified_gmt":"2026-07-07T06:28:55","slug":"near-miss-reporting-app","status":"publish","type":"post","link":"https:\/\/sitemate.com\/nz\/safety\/near-miss-reporting-app\/","title":{"rendered":"Near Miss Reporting App"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","rank_math_title":"","rank_math_description":"","rank_math_canonical_url":"","rank_math_focus_keyword":""},"categories":[1],"tags":[],"industry":[],"product":[78],"region":[145],"system":[87],"content_type":[106,150],"class_list":["post-54346","post","type-post","status-publish","format-standard","hentry","category-uncategorized","product-dashpivot","region-global","system-safety","content_type-app-software-page","content_type-use-case"],"acf":{"usecase_lp_buttons":{"name":"Near Miss Reporting","systems":"Safety"},"usecase_lp_name":"Near Miss Reporting App","usecase_lp_hero_header":"","usecase_lp_hero":{"name":"Near Miss Reporting","intro":"<p>Sitemate's Near Miss Reporting App is powered by Dashpivot, and allows site teams to easily log near misses at the job site. Storm, Sitemate's AI agent, can fill out the report with hazard details and risk observations from user prompts, photos, and even voice notes, then site supervisors can review, edit, and sign off directly on the form via e-signature.<\/p>\n<p><style>.custom-grid .custom-col-6 h3{min-height:2.8em;}.product-demo-container{display:none !important;}<\/style><\/p>","vimeo_url":"1195225353"},"usecase_lp_issue_card_1":{"icon":"[fl_builder_insert_layout id=51916]","title":"Reporting near misses can take too much time","description":"<p>Workers may not always report and file the near miss until later, by which point specific conditions may already be forgotten.<\/p>"},"usecase_lp_issue_card_2":{"icon":"[fl_builder_insert_layout id=51919]","title":"Paper-based reports can be lost or left incomplete","description":"<p>Paper-based near miss forms can go missing, get damaged, or have missing details, leaving safety teams with an incomplete picture of what happened.<\/p>"},"usecase_lp_issue_card_3":{"icon":"[fl_builder_insert_layout id=51923]","title":"Incomplete near miss reports may lead to real incidents","description":"<p>When near misses are not properly reported, corrective actions may prove insufficient to address the hazard.<\/p>"},"usecase_lp_issue_card_4":{"icon":"[fl_builder_insert_layout id=51946]","title":"Workers hold back from flagging hazards","description":"<p>Slow or inconvenient reporting processes may discourage workers from reporting near misses at all.<\/p>"},"usecase_lp_solution":"Sitemate's Near Miss Reporting App can help smooth out friction points between spotting a hazard and creating a comprehensive near miss report that your safety team can use to take action. Create forms on the Dashpivot app, or have Storm draft complete reports for you.","usecase_lp_solution_card_1":{"icon":"[fl_builder_insert_layout id=52014]","title":"AI-assisted near miss form creation","description":"<p>Storm can help turn user prompts into a complete near miss report, pre-filled with details that are specific to user input.<\/p>"},"usecase_lp_solution_card_2":{"icon":"[fl_builder_insert_layout id=52030]","title":"Flagging near misses is simplified","description":"<p>Workers can log a near miss directly from their phone or tablet as soon as it happens, capturing fresher and more accurate details.<\/p>"},"usecase_lp_solution_card_3":{"icon":"[fl_builder_insert_layout id=52044]","title":"Reduce time spent on paperwork","description":"<p>Safety officers and supervisors can redirect their focus to preventing hazards from recurring on site, instead of spending time on creating the near miss report from scratch.<\/p>"},"usecase_lp_solution_card_4":{"icon":"[fl_builder_insert_layout id=52025]","title":"Complete near miss records","description":"<p>Every near miss form is filled out with details of what happened, supporting photos, and timestamps, which serve as important documentary support during compliance checks and audits.<\/p>"},"usecase_lp_ai_steps":{"heading":"How Storm AI improves the Near Miss Reporting process","intro":"Lowering the hurdles for workers to report near misses is an effective way to ensure that any incident is properly flagged and escalated to the site safety team. Storm, Sitemate's AI agent, can process raw user input to create complete near miss reports - all that's left to do is review the draft content before submitting the report to supervisors.","step_1":{"icon":"[fl_builder_insert_layout id=52030]","title":"Feed Storm details on the near miss","content":"<p>Storm can pull insights from user prompts, photos, and voice notes, and use that information to fill a pre-set near miss report.<\/p>"},"middle_steps":[{"icon":"[fl_builder_insert_layout id=52036]","title":"Data mapping","content":"<p>Storm fills the form with information, such as the hazard type, location, and people involved, relevant to the user's input.<\/p>"},{"icon":"[fl_builder_insert_layout id=52014]","title":"Worker training","content":"<p>Workers must be trained on how to use the Near Miss Reporting App, and how to effectively use Storm to assist with report creation.<\/p>"}],"final_step":{"icon":"[fl_builder_insert_layout id=52048]","title":"Quality review by safety officers","content":"<p>All that is left to do is for safety officers to review the generated near miss report, add any final notes, and approve the record for submission. Once approved, the report is sent to the relevant stakeholders or approvers for their review.<\/p>"}},"usecase_lp_how_sitemate_helps":{"intro":"Streamlining the Near Miss Reporting process","content":"<ul>\n<li>Storm and AI Form Fill help workers turn prompts, photos, and voice notes of near misses into a formal report in seconds<\/li>\n<li>Available on any device, the Near Miss Reporting App lets crews log near misses right on their mobile phones, right when they happen<\/li>\n<li>Pre-built templates guide workers through what to capture, so nothing gets missed<\/li>\n<li>Digital timestamping, GPS tagging, and photo capture streamline traditional manual admin work when creating near miss reports<\/li>\n<li>Workers and supervisors can edit the output to add context, attach extra photos, or flag follow-up actions<\/li>\n<li>Stakeholders and project management get notified immediately of new near misses when the near miss report is submitted<\/li>\n<\/ul>"},"usecase_lp_understanding":{"title_1":"What is a Near Miss Reporting App?","description_1":"A Near Miss Reporting App is a tool that workers and site personnel use to create near miss reports, documents that record near misses that happen on site. Near misses are events that had the potential to cause injury, harm, or damage, but did not, and are usually reported as soon as they are noticed, covering details on the task, location, and conditions during the near miss. ","title_2":"What does a Near Miss Reporting App help record?","steps":[{"repeater":"General information like the project name, site location, date"},{"repeater":"Reporter's name and role"},{"repeater":"Location and specific task where the near miss occurred"},{"repeater":"Details on what happened and how the near miss was identified"},{"repeater":"Contributing factors, such as equipment, environment, or procedure gaps"},{"repeater":"Potential severity of the event had it resulted in harm"},{"repeater":"Immediate corrective actions taken on site"},{"repeater":"Supporting photos and attachments"}],"title_3":"Why are near miss reports important?","description_3":"Near miss reports are important because they are a means by which workers can flag the potential risks and hazards present at a job site, and elevate them to supervisors and site safety teams for proper action. These risks arise from factors like weather, working environment, complex machinery, and even the work task itself. \nThis is especially relevant to industries like construction and industrial or manufacturing plants, where workers often experience near misses due to the nature of their work. Additionally, these reports serve as a basis for site safety teams when they decide how to prevent similar events from happening in the future."},"usecase_lp_setup":{"video_id":"","first_step_title":"Set up Near Miss Report templates","first_step_description":"First, you will need to create the templates that will be used as standard forms for all your near miss reports. Supervisors can create these forms in Dashpivot, where they can add fields for project details, location, potential hazard or risk type, and corrective action recommendations.","repeater":[{"middle_step_title":"Use Storm to fill out Near Miss Report templates","middle_step_description":"<p>Storm captures insights and context from all sorts of user input. Manual user prompts, voice notes, photo analysis, and automatic location and weather capture are all taken into account in the form.<\/p>"},{"middle_step_title":"Set up notifications","middle_step_description":"<p>Set up the notification workflow within Dashpivot to send automatic alerts to safety officers and project managers as soon as near miss reports are logged.<\/p>"},{"middle_step_title":"Train personnel","middle_step_description":"<p>Train personnel on how to use the Near Miss Reporting App, especially on how to input data, photos, and voice recordings, collecting witness details, and reviewing the auto-populated fields.<\/p>"}],"last_step_title":"Go live with the Near Miss Reporting App","last_step_description":"Deploy the Near Miss Reporting App and start running consistent, well-documented near miss reports."},"usecase_lp_case_study_selector":"[fl_builder_insert_layout id=52105]","usecase_lp_flowsite":{"title":"Enhance near miss tracking and response","description":"Flowsite can extract data from near miss reports into dashboards and charts, where safety teams and external parties can track incidents, hazard patterns, and other metrics they can use to make data-driven decisions."},"usecase_lp_comparison":{"row_1":{"title":"Near miss report preparation","dashpivot":"Storm uses voice notes, field notes, and other user input to create near miss reports with pre-filled data that workers can use as a guide.","paper":"Near miss reports must be written up from scratch every time, relying on the worker's memory of what happened."},"row_2":{"title":"Near miss report format","dashpivot":"Consistently get accurate and quality content, neatly formatted within a standard form for all near miss reports.","paper":"Near miss report quality and completeness vary depending on who is preparing and filling out the form."},"row_3":{"title":"Versioning","dashpivot":"Everyone works from one live version that's always up to date.","paper":"Supervisors have to manually update and send out the most recent version of the near miss form."},"row_4":{"title":"Reporting speed and flexibility","dashpivot":"Workers can log a near miss within minutes, straight from a phone, tablet, or desktop, right where it happened.","paper":"Reporting a near miss means workers need to spend time later, finding a form and writing it up from memory."},"row_5":{"title":"Data capture","dashpivot":"Comments, photos, and location details are captured immediately by workers on their phones.","paper":"Site personnel have to go back to the site office to manually write up any additional details or match up photos."},"row_6":{"title":"Follow-up actions","dashpivot":"Corrective actions can be assigned directly from the report, with due dates and reminders included.","paper":"Actions are usually tracked separately in a notebook, spreadsheet, or relying on someone remembering to follow up."},"row_7":{"title":"Approvals","dashpivot":"Once the report is complete and submitted, the appropriate personnel are automatically notified for review and approval.","paper":"Getting the approving personnel to sign-off means physically passing on, scanning, or emailing the paperwork."},"row_8":{"title":"Audit trail","dashpivot":"Every submission, edit, and approval is time-stamped as soon as it is made.","paper":"Each change or edit must be time-stamped manually, and tracking these changes will require more digging."},"row_9":{"title":"File-keeping and tracking","dashpivot":"Near miss reports can be sorted and filtered by date, project, location, and more in just a few clicks.","paper":"Finding a past record means manually sorting through folders, paper files, emails, or spreadsheets."}},"usecase_lp_faq":{"title":"Frequently asked questions about the Near Miss Reporting App","repeater":[{"question":"Does Dashpivot work even if there is no internet connection?","content":"<p>Yes, Dashpivot supports full offline work. Users can still access and edit the near miss reporting app form. Changes they make will be saved and synced as soon as internet connection is restored.<\/p>"},{"question":"Can I update existing near miss reporting templates in the app?","content":"<p>Yes, templates can always be edited to match how your team actually works. Every near miss reporting app template can be adjusted using the drag-and-drop builder in Dashpivot, so fields and formatting stay relevant and up-to-date.<\/p>"},{"question":"Can I generate dashboards from completed near miss reports?","content":"<p>Yes. With Flowsite, you can easily extract data and tables from near miss reporting forms, or any other forms, into dashboards. This means various stakeholders can quickly spot trends and hazards, without having to dig through paperwork or email trails.<\/p>"},{"question":"What counts as a near miss, and what should be included in an incident report near miss?","content":"<p>A near miss is any event that could have caused harm but didn't, and should still be documented like any other safety event. An incident report near miss typically includes what happened, where, who was involved, and what corrective action was taken.<\/p>"},{"question":"Can multiple people contribute to the same near miss report?","content":"<p>Yes, several team members can add notes, photos, or witness statements to the same report. As long as they have the right permissions and save their work, all edits made by contributors are saved and timestamped.<\/p>"},{"question":"How does the app support reporting near misses in the workplace over time?","content":"<p>The app keeps every report stored in one place, so patterns and repeat hazards are easier to spot. This ongoing visibility supports better prevention, rather than treating each near miss as a one-off event.<\/p>"}]},"usecase_lp_revisions":[{"date":"2026-06-22","version":"v1.0","author":"Sitemate","description":"First published content."}]},"custom_permalink":"safety\/near-miss-reporting-app","_links":{"self":[{"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/posts\/54346","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/comments?post=54346"}],"version-history":[{"count":1,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/posts\/54346\/revisions"}],"predecessor-version":[{"id":54347,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/posts\/54346\/revisions\/54347"}],"wp:attachment":[{"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/media?parent=54346"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/categories?post=54346"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/tags?post=54346"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/industry?post=54346"},{"taxonomy":"product","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/product?post=54346"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/region?post=54346"},{"taxonomy":"system","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/system?post=54346"},{"taxonomy":"content_type","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/content_type?post=54346"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}