{"id":54482,"date":"2026-07-16T05:38:49","date_gmt":"2026-07-16T05:38:49","guid":{"rendered":"https:\/\/sitemate.com\/?p=54482"},"modified":"2026-07-16T08:38:21","modified_gmt":"2026-07-16T08:38:21","slug":"pre-job-brief-app","status":"publish","type":"post","link":"https:\/\/sitemate.com\/nz\/safety\/pre-job-brief-app\/","title":{"rendered":"Pre Job Brief App"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":10,"featured_media":0,"comment_status":"open","ping_status":"","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","rank_math_title":"Pre Job Brief App Template | Sitemate","rank_math_description":"Use Sitemate's pre job brief app template to capture attendance, hazards, and safety points automatically \u2014 complete audit-ready records without the paperwork.","rank_math_canonical_url":"","rank_math_focus_keyword":""},"categories":[1],"tags":[],"industry":[],"product":[78],"region":[145],"system":[87],"content_type":[106,150],"class_list":["post-54482","post","type-post","status-publish","format-standard","hentry","category-uncategorized","product-dashpivot","region-global","system-safety","content_type-app-software-page","content_type-use-case"],"acf":{"usecase_lp_buttons":{"name":"Pre Job Brief App","systems":"Safety"},"usecase_lp_name":"Pre Job Brief App","usecase_lp_hero_header":"","usecase_lp_hero":{"name":"Pre Job Brief","intro":"<p>Sitemate's Pre Job Brief App is powered by Dashpivot, and allows site teams to easily log pre job briefs at the job site. Storm, Sitemate's AI agent, can fill out briefs with task details, hazard controls, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.<\/p>\n<p><style>.hidden-storm-section{display:none !important;}.product-demo-container{display:none !important;}<\/style><\/p>","vimeo_url":"1195270100"},"usecase_lp_issue_card_1":{"icon":"[fl_builder_insert_layout id=51916]","title":"Time-consuming manual pre-job briefs","description":"<p>Workers using paper-based forms take a long time to complete pre-job briefs before starting a task.<\/p>"},"usecase_lp_issue_card_2":{"icon":"[fl_builder_insert_layout id=51937]","title":"Delays in getting sign-off before starting work","description":"<p>Paper-based pre-job briefs often need to be passed around for review, which can hold up the start of work.<\/p>"},"usecase_lp_issue_card_3":{"icon":"[fl_builder_insert_layout id=51919]","title":"Missing and illegible pre-job brief forms","description":"<p>Paper-based pre-job brief forms can easily get soiled or damaged.<\/p>"},"usecase_lp_issue_card_4":{"icon":"[fl_builder_insert_layout id=51923]","title":"Compliance gaps due to skipped briefs","description":"<p>Due to the time it takes to complete paper-based pre-job briefs, workers may skip the process, which compromises safety and compliance.<\/p>"},"usecase_lp_solution":"Sitemate's Pre Job Brief App is powered by Dashpivot and removes the need for paper-based recording by capturing brief details digitally, right before work begins.","usecase_lp_solution_card_1":{"icon":"[fl_builder_insert_layout id=52014]","title":"AI-assisted pre-job brief creation","description":"<p>Storm can help turn user prompts into a complete pre-job brief, pre-filled with details specific to user input.<\/p>"},"usecase_lp_solution_card_2":{"icon":"[fl_builder_insert_layout id=52030]","title":"Quick sign-off before starting work","description":"<p>Workers and supervisors can review and sign off on the brief directly from their mobile device, so work isn't held up waiting on paperwork.<\/p>"},"usecase_lp_solution_card_3":{"icon":"[fl_builder_insert_layout id=52048]","title":"Supervisor review before work begins","description":"<p>All completed pre-job briefs are routed to supervisors for review and sign-off before workers are cleared to start work.<\/p>"},"usecase_lp_solution_card_4":{"icon":"[fl_builder_insert_layout id=52036]","title":"One central digital storage","description":"<p>The Pre Job Brief App uses a cloud storage system where all completed briefs are stored. Looking into previous briefs can be done with a few taps and clicks.<\/p>"},"usecase_lp_ai_steps":{"heading":"Pre-job briefing with the power of AI","intro":"Sitemate's AI agent Storm is integrated into the Pre Job Brief App to further streamline the process. Storm can immediately scan voice recordings and photos and directly auto-populate fields in the pre-job brief. Personnel will only need to review the brief before work begins.","step_1":{"icon":"[fl_builder_insert_layout id=52014]","title":"Feed Storm the pre-job brief details","content":"<p>Personnel conducting the briefing can use the voice recording feature while they walk through the task and site conditions, and take photos of hazards or controls, eliminating the need to manually input information.<\/p>"},"middle_steps":[{"icon":"[fl_builder_insert_layout id=52036]","title":"Data mapping","content":"<p>Storm extracts insights from user input, voice notes, and photos, sorts the raw data, and uses those insights to populate the right data fields of the pre-job brief.<\/p>"},{"icon":"[fl_builder_insert_layout id=52030]","title":"Review of brief draft","content":"<p>Personnel in charge of the briefing should review the auto-populated fields to ensure everything is correct, and add any missing context.<\/p>"}],"final_step":{"icon":"[fl_builder_insert_layout id=52048]","title":"Supervisor review and approval","content":"<p>Supervisors will then review the brief for any identified gaps before approving it for work to proceed. Any identified gaps will first be flagged for additional controls or revisions before work begins.<\/p>"}},"usecase_lp_how_sitemate_helps":{"intro":"Streamlining the Pre-Job Brief Process","content":"<ul>\n<li>Storm and AI Form Fill help workers turn prompts, photos, and voice notes into a formal pre-job brief in seconds<\/li>\n<li>Available on any device, the Pre-Job Brief App lets crews log tasks, hazards, and crew attendance right on their mobile phones, right before work begins<\/li>\n<li>Pre-built templates guide workers through what to capture, so nothing gets missed<\/li>\n<li>Digital timestamping, GPS tagging, and photo capture streamline traditional manual admin work when creating pre-job briefs<\/li>\n<li>Stakeholders and project management get notified immediately of new pre-job briefs when the brief is submitted for approval<\/li>\n<\/ul>"},"usecase_lp_understanding":{"title_1":"What is a Pre Job Brief App?","description_1":"A Pre Job Brief App is a tool that supervisors and workers use to create pre job briefs, short discussions held before work begins to review the task, hazards, and controls involved. These briefs are usually carried out at the start of a shift or task, and cover details on the scope of work, hazards identified, and roles of the personnel involved. With a Pre Job Brief App, teams can keep a digital record of these briefs, as well as worker attendance and acknowledgement.","title_2":"What does a Pre Job Brief App help record?","steps":[{"repeater":"General information like project name, site location, and date"},{"repeater":"Task description and scope of work for the shift"},{"repeater":"Hazards identified and associated control measures"},{"repeater":"Roles and responsibilities of personnel involved"},{"repeater":"Required PPE, permits, and equipment"},{"repeater":"Communication and emergency response procedures"},{"repeater":"Worker attendance and acknowledgement"},{"repeater":"Supporting photos and attachments"}],"title_3":"Why is a pre job brief important?","description_3":"A pre job brief is important because it is a means by which supervisors can align workers on the task, hazards, and controls involved before work begins. These hazards can arise from factors like changing site conditions, the sequence of the task, or the equipment being used. \nThis is especially relevant to industries like construction and industrial or manufacturing plants, where conditions can shift from one shift to the next, and workers need a clear, shared understanding before starting work. Additionally, pre job briefs serve as a basis for supervisors when confirming that workers were informed of the risks before the task started."},"usecase_lp_setup":{"video_id":"","first_step_title":"Set up Pre-Job Brief templates","first_step_description":"First, you will need to create the templates that will be used as standard forms for all your pre-job briefs. Supervisors can create these forms in Dashpivot, where they can add fields for project details, scope of work, identified hazards, control measures, and attendee sign-off.","repeater":[{"middle_step_title":"Use Storm to fill out Pre-Job Brief templates","middle_step_description":"<p>Storm captures insights and context from all sorts of user input. Manual user prompts, voice notes, photo analysis, and automatic location and time capture are all taken into account in the form.<\/p>"},{"middle_step_title":"Set up notifications","middle_step_description":"<p>Set up the notification workflow within Dashpivot to send automatic alerts to supervisors and project managers as soon as pre-job briefs are logged.<\/p>"},{"middle_step_title":"Train personnel","middle_step_description":"<p>Train personnel on how to use the Pre-Job Brief App, especially on how to input data, photos, and voice recordings, collecting signatures, and reviewing the auto-populated fields.<\/p>"}],"last_step_title":"Go live with the Pre-Job Brief App","last_step_description":"Deploy the Pre-Job Brief App and start running consistent, well-documented pre-job briefs."},"usecase_lp_case_study_selector":"[fl_builder_insert_layout id=52106]","usecase_lp_flowsite":{"title":"Pre-Job Brief App with Flowsite","description":"Flowsite automatically transfers completed pre-job brief data from Dashpivot into tracking dashboards and reporting systems, removing the need for manual re-entry. Safety and project teams get real-time visibility of brief attendance and sign-offs, so work can be reviewed and actioned with minimal admin work."},"usecase_lp_comparison":{"row_1":{"title":"Form access","dashpivot":"Instant access to pre job brief forms by scanning a QR code","paper":"Requires asset identification and printing of forms"},"row_2":{"title":"Data gathering","dashpivot":"Storm auto-populates fields using photos and voice recordings","paper":"Manual data entry, which is time-consuming"},"row_3":{"title":"Brief delivery","dashpivot":"Supervisors run the brief from a phone, tablet, or desktop","paper":"Requires printed forms or separate documents to run the brief"},"row_4":{"title":"Attendance capture","dashpivot":"Workers sign in for attendance through the app or a QR scan","paper":"Requires manual sign-in on a paper attendance sheet"},"row_5":{"title":"Escalation","dashpivot":"Automated notifications escalate critical findings immediately to supervisors","paper":"Requires manual hand-offs"},"row_6":{"title":"Storage","dashpivot":"Briefs stored in the cloud, accessed by searching or filters","paper":"Requires bulky binders, cabinets, and manual searching"},"row_7":{"title":"Supervisors' approval routing","dashpivot":"Structured approval routing and notification tracking","paper":"Requires physical sign-offs, which can delay approvals"},"row_8":{"title":"Audit readiness","dashpivot":"All pre job briefs immediately available for auditing","paper":"Requires manual compiling"},"row_9":{"title":"","dashpivot":"","paper":""}},"usecase_lp_faq":{"title":"Frequently asked questions about the Pre Job Brief App","repeater":[{"question":"Does Dashpivot work even if offline?","content":"<p>Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like photos and hazard notes, in the phone and automatically syncs when connectivity returns.<\/p>"},{"question":"How does AI help when completing a pre job brief?","content":"<p>Sitemate's AI assistant Storm can extract data from photos and voice recordings and auto-fill the relevant fields on the brief. This process eliminates manual data entry, which significantly streamlines pre-job briefing on site.<\/p>"},{"question":"Can I update an existing pre job brief template in the app?","content":"<p>Yes, you can easily update a pre job brief template in the app to align with your workflow and site-specific hazards by using the powerful drag-and-drop form builder in Dashpivot.<\/p>"},{"question":"Can I generate dashboards from completed pre job briefs?","content":"<p>Yes, the app can generate dashboards based on collected data from completed briefs. Supervisors and managers can easily track attendance and outstanding actions without the need to manually compile records.<\/p>"},{"question":"Can multiple people contribute to the same pre job brief?","content":"<p>Yes, several team members can add notes, hazards, or sign-offs to the same brief before work begins. As long as they have the right permissions and save their work, all edits made by contributors are saved and timestamped.<\/p>"},{"question":"What happens if conditions change after a pre job brief has already been completed?","content":"<p>Using the app, supervisors can update the brief and notify the relevant team members straight away. This keeps the pre-job briefing current, rather than leaving outdated information in circulation on site.<\/p>"}]},"usecase_lp_revisions":[{"date":"2026-07-16","version":"26-02-v1","author":"Sitemate","description":"Updated the Themer layout and included Storm in the content."}],"app_page_name":"Pre Job Brief App"},"custom_permalink":"safety\/pre-job-brief-app","_links":{"self":[{"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/posts\/54482","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/comments?post=54482"}],"version-history":[{"count":1,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/posts\/54482\/revisions"}],"predecessor-version":[{"id":54483,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/posts\/54482\/revisions\/54483"}],"wp:attachment":[{"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/media?parent=54482"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/categories?post=54482"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/tags?post=54482"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/industry?post=54482"},{"taxonomy":"product","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/product?post=54482"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/region?post=54482"},{"taxonomy":"system","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/system?post=54482"},{"taxonomy":"content_type","embeddable":true,"href":"https:\/\/sitemate.com\/nz\/wp-json\/wp\/v2\/content_type?post=54482"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}