![\"Project](\"https:\/\/sitemate.com\/wp-content\/uploads\/2019\/02\/Project-delay-letter-to-client.jpg\" "\\"Project")
\n\tCausing or communicating a delay to a client is never ideal, but you can soften the blow and be professional in sharing updates by following the below project delay letter to client\/s, as well as using the other tips and reosurces shared in this article.<\/p>\n\t\t\t\t\n\t
There are two things which project based companies and asset owners and operators (the client) want to avoid at all costs – projects being delivered and over budget.<\/p>\n
The main cause of projects being delivered late and over budget are dreaded delays, which can leave clients without finished assets for weeks, months and even years.<\/p>\n
Construction and other industrial projects are complicated, with thousands of interdependent moving pieces making project delays a nightmare. One small delay can quickly snowball into a larger impact on more and more project parties.<\/b><\/p>\n
To combat this, contractors and other parties work hard during the planning phases of projects to build in margin, and work hard throughout the project tracking progress<\/a> and course-correcting in order to attempt to mitigate delays and get the asset delivered to the client on time.<\/p>\n Even so, project delays are an inevitable part of running projects, do occur, and will continue to occur.<\/p>\n There are many common causes of projects getting delayed, including:<\/p>\n Some of these delays are ’caused’ or dictated by the client, while some of them aren’t.<\/p>\n When the client doesn’t make a proactive decision about a design or similar change, then it is up to the contractor or responsible party to issue a project delay letter to the client.<\/p>\n\t No contractor want to send a project delay letter to their client, but communicating the good and bad news frequently with the client is a far smarter approach to project management<\/a> than hiding important details or attempting to solve really big problems behind the clients back.<\/p>\n The makeup of the project delay letter to clients will depend on the nature and detail of the delay. A small delay may only need a minor update while a large and ongoing delay will likely need more detail and an action plan for moving forward.<\/p>\n The sample project delay letter to client below is an example of what a normal project delay letter looks like.<\/p>\n The key elements of the letter are:<\/p>\n Take a read through the entire sample project delay letter below, and feel free to use this framework for your own letters.<\/p>\n There is a smarter way to communicate these delays than a simple letter – which is covered in detail below.<\/p>\n [Insert Date]<\/p>\n To: [Company Name]<\/p>\n [Address]<\/p>\n [City, state, zip]<\/p>\n LETTER TO CLIENT REGARDING PROJECT DELAY<\/strong><\/p>\n I’m sorry to inform you that we are experiencing a delay in the [insert project] and have adjusted the timeline according to the new scenario. <\/p>\n Due to [reason for delay],<\/b>\u00a0the [project name]\u00a0has been delayed by [insert length of delay].<\/p>\n Our new estimated deadline (phase of works, practical completion date etc.) is [insert date]. We are confident that once this delay has been\u00a0solved and properly analysed, we will be able to complete the project quickly and efficiently.<\/p>\n We appreciate your flexibility and understanding as we tackle this unforeseen issue.<\/p>\n Thank you. Please contact me if you have any questions about the delay, the new schedule or anything else.<\/p>\n Sincerely,<\/p>\nSigned by, While simply writing and email project delay letters to clients has worked in the past, it isn’t the most organised or streamlined way to manage these communications – especially at scale.<\/p>\n In fact, the smarter way to manage your project delay letters to clients and communication with clients in general is in the same way that you capture and share other project information – via proper documents.<\/p>\n An example of this is below, in the form of an extension of time approval<\/a> or EOT.<\/a><\/p>\n You’ll see how much more comprehensive and professional this ‘letter’ to the client is, featuring designated sections for delay details, new date for practical completion, and digital signoffs for the client.<\/p>\n When a project delay letter like this is issued, the client can simply sign off on the delay in a digital format, and the contractor can continue getting on with the project.<\/p><\/blockquote>\n Improving communication here can really impact the length of the delays by improving the speed of information as well as the quality of information – giving the client more information for making quicker and better decisions.<\/p>\n In addition, it may also be worth completing and sharing a delay analysis report<\/a>, which shows the client that the project parties are being proactive in reducing the chances of avoidable or repeat delays.<\/p>\n If you like to look for continuous improvements in your commercial and project communication processes, then it may be worth looking at streamlining your entire information management system (IMS).<\/p>\n In addition to streamlining project delay letters, a system like Dashpivot<\/a> can do the same for all of your project forms and information.<\/p>\n You can digitise and simplify site information capture through site diaries and daily progress reports (all captured with a daily reporting app), as well as streamline financial, safety, environmental and quality tasks like punch lists.<\/a><\/p>\n Imaging being able to consolidate your currently time-consuming processes which are fragmented across letters, email, word docs, PDFs etc. into one consolidated software where everything is digital and easy to manage.<\/p>\n Good project management starts with good planning, good communication and ongoing progress tracking and course-correcting.<\/p>\n You can get this all done with a tool like Dashpivot – or at least professionalise and improve your project delay letters to your clients.<\/p>\n\t Project delay letter to client Causing or communicating a delay to a client is never ideal, but you can soften the blow and be professional in sharing updates by following the below project delay letter to client\/s, as well as using the other tips and reosurces shared in this article. About project delays There are…<\/p>","protected":false},"author":2,"featured_media":9504,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","rank_math_title":"Project delay letter to client: Here's how to communicate your delay","rank_math_description":"Project delay letters to clients are not ideal, but they are often neccesary. 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Project delay letter to client sample<\/h2>\n
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\nAuthorised Person\n\tThe smarter way to manage project delay communications with clients<\/h2>\n
![\"Project](\"https:\/\/sitemate.com\/wp-content\/uploads\/2019\/02\/2019-1-20-Extension-of-Time-EOT-Approvals-2-page-001.jpg\")
\n Preview the full example\n\tUse this template instead of difficult project delay letters to clients.<\/h2>\n\t\t\t\n\t\t\t\t\t\t\tGet started now\n\t\t\t\t\t<\/a>\n\t
The smarter way to manage project delay communications with clients<\/h2>\n
Use and edit template for free<\/h3>\n\t\t\t\n\t\t\t\t\t\t\tUse this template now\n\t\t\t\t\t<\/a>\n\t
Sitemate builds best in class tools for built world companies.<\/h2>\n\t\t\t\n\t\t\t\t\t\t\tLearn more\n\t\t\t\t\t<\/a>\n\t\t\t\n\t\t\t\t\t\t\tWatch demo videos\n\t\t\t\t\t<\/a>\n\t
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