{"id":38106,"date":"2025-02-24T02:48:26","date_gmt":"2025-02-24T02:48:26","guid":{"rendered":"https:\/\/sitemate.com\/?page_id=38106"},"modified":"2026-03-06T02:47:00","modified_gmt":"2026-03-06T02:47:00","slug":"equipment-maintenance-log","status":"publish","type":"page","link":"https:\/\/sitemate.com\/uk\/templates\/plant-equipment-assets\/forms\/equipment-maintenance-log-template\/","title":{"rendered":"Equipment Maintenance Log"},"content":{"rendered":"<h3>Use and edit template for free<\/h3>\r\n\t\t\t<a href=\"https:\/\/dashpivot.com\/signup?reference=equipment-maintenance-log-template&#038;templateId=67b651f9d803c80018d6848d\" target=\"_self\" rel=\"nofollow noopener\">\r\n\t\t\t\t\t\t\tUse this template now\r\n\t\t\t\t\t<\/a>\r\n\t<h1>Equipment Maintenance Log Template (Sample form, free PDF and CSV download)<\/h1>\r\n\t\t\t<a href=\"https:\/\/dashpivot.com\/signup?reference=equipment-maintenance-log-template&#038;templateId=67b651f9d803c80018d6848d\" target=\"_self\" rel=\"nofollow noopener\">\r\n\t\t\t\t\t\t\tUse this template now\r\n\t\t\t\t\t<\/a>\r\n\t<p>Start with a free 30-day trial. No credit card required.<\/p>\r\n\t<p>This Equipment Maintenance Log template includes all the necessary sections of any good maintenance log, and you can customise the fields and log structure to suit your own requirements with simple drag-and-drop. Rather than just &#8216;print it out&#8217;, you can even access and use this maintenance log on mobile and tablet, directly from the field.<\/p>\r\n<p>This template is a great fit for supervisors or technicians who are looking to setup an equipment maintenance log for the first time, and also for those looking to upgrade their equipment maintenance processes.<\/p>\r\n<p><img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2024\/01\/check.svg\" alt=\"\" loading=\"lazy\" \/>\u00a0 100% fully customisable Equipment Maintenance Log<\/p>\r\n<p><img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2024\/01\/check.svg\" alt=\"\" loading=\"lazy\" \/>\u00a0 \u00a0Export your Equipment Maintenance Log to PDF or CSV<\/p>\r\n<p><img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2024\/01\/check.svg\" alt=\"\" loading=\"lazy\" \/>\u00a0 \u00a0Access Equipment Maintenance Log from any device<\/p>\r\n<p><img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2024\/01\/check.svg\" alt=\"\" loading=\"lazy\" \/>\u00a0 \u00a0Thousands of free templates including other maintenance logs<\/p>\r\n  <img decoding=\"async\" id=\"template\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2025\/02\/2025-02-24-public-template-library-000_legacy-all-templates-dp-f04-c02-0000-015-v00-en-000-1_page-0001.jpg\" alt=\"Equipment maintenance log template\" loading=\"lazy\" \/>\r\n    Click to preview full template\r\n\t<p>Trusted by over 250,000 people from built-world companies of all sizes<\/p>\r\n\t\r\n\r\n\r\n\r\n<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2021\/08\/Frame-51.svg\" loading=\"lazy\" \/>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<\/p>\r\n<p>~10,000 employees<\/p>\r\n<p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2021\/08\/Frame-52.svg\" loading=\"lazy\" \/>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<\/p>\r\n<p>~500 employees<\/p>\r\n<p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2021\/08\/Group-20.svg\" loading=\"lazy\" \/>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<\/p>\r\n<p>~25,000 employees<\/p>\r\n<p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2021\/08\/Frame-45.svg\" loading=\"lazy\" \/>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<\/p>\r\n<p>~20 employees<\/p>\r\n<p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2021\/08\/Frame-53.svg\" loading=\"lazy\" \/>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<\/p>\r\n<p>~50 employees<\/p>\r\n<p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2021\/08\/Frame-44.svg\" loading=\"lazy\" \/>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t\r\n\r\n\r\n\r\n<\/p>\r\n<p>~1,500 employees<\/p>\r\n<p>\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\t<h2>Use this Equipment Maintenance Log Template for free.<\/h2>\r\n\t\t\t<a href=\"https:\/\/dashpivot.com\/signup?reference=equipment-maintenance-log-template&#038;templateId=67b651f9d803c80018d6848d\" target=\"_self\" rel=\"nofollow noopener\">\r\n\t\t\t\t\t\t\tGet started now\r\n\t\t\t\t\t<\/a>\r\n\t<h3>What should be included in an Equipment Maintenance Log Template, regardless of whether it&#8217;s a PDF, CSV or smart digital form?<\/h3>\r\n\t<p>For the template to work and accurately record the maintenance done in the equipment, the following are the essential items and sections that should be included.<\/p>\r\n<p><strong>Equipment details:<\/strong> the information of the equipment being maintained. These are: equipment name, serial number or equipment ID, plant location (if the equipment is in a different industrial plant, or if it&#8217;s in the headquarters), date installed on plant\/site (these are critical to trace machine breakdowns related to transfer of equipment)<\/p>\r\n<p><strong>Manufacturer Details: <\/strong>this is the information related to manufacturer of the equipment, it&#8217;s necessary to include for the purpose of identifying parts (for replacement), reviewing manufacturer&#8217;s manual or instruction for use, and in the case of warranty claims for contacting support in case of machine defect related to manufacturing. These typically have manufacturer&#8217;s name, manufacturer part number (in some cases, companies identify equipment the same with manufacturer&#8217;s part number), manufacturer contact and manufactured date.<\/p>\r\n<p><strong>Maintenance Details: <\/strong>Usually in tabular form, this will indicate the maintenance done in the machine. Below are the details that are essentially included in maintenance, but let&#8217;s also go over how this digital format of Equipment Maintenance Log can make the task more convenient for you.<\/p>\r\n<ul>\r\n<li>\r\n<ul>\r\n<li><strong>Date of the maintenance:<\/strong> To indicate when the maintenance was completed. Since the purpose of the template is to log the maintenance done in the machine, multiple dates can be added. If you want to use this template as a daily update and want to retain the previous filled-in maintenance template, there&#8217;s a feature where user can and update it to the next date of maintenance.<\/li>\r\n<li><strong>Maintenance Description: <\/strong>Describes the maintenance done in the equipment. In the Equipment Maintenance Log Template we sampled, the technician can just easily select from a drop-down list. This list can be customised and updated or changed into &#8216;text&#8217; form if you opt to have them write the description themselves.<\/li>\r\n<li><strong>Next maintenance due:<\/strong> Indicates the next date of maintenance. This equipment maintenance log template has an expiry date feature, you can utilise to setup notifications for the next maintenance which is very helpful for supervisors who manages the maintenance due dates of the machine.<\/li>\r\n<li><strong>Duration of downtime:<\/strong> This is necessary for production industries that values the loss of production time due to breakdown or maintenance. In this equipment maintenance log, you can see that you&#8217;re able to input Time Start and Time End and the next cell will calculate the duration of the time spent to perform the maintenance. <em>Yes, this software can handle formulas too.<\/em><\/li>\r\n<li><strong>Photo:<\/strong> To add evidence of maintenance or to detail if there are issues found during maintenance. If you are using a manual form either thru paper or updating the maintenance logs in excel sheets the idea of adding a photo might be too tedious because then you must use another app or an external camera. However, it is still necessary in this kind of reporting and would prove to be useful for machine breakdown analysis. Since this equipment maintenance log can be accessed through a mobile app, you can use your phone&#8217;s camera to capture a photo of the machine and upload it directly to the form.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<p><strong>Supervisor confirmation:<\/strong> A section where the supervisor confirms if the maintenance is according to the set standards. In this equipment management log template, there&#8217;s a section provided for the supervisor or team leader to review the documentation, to check if maintenance was done right and the equipment still operates correctly-this is fully customisable, depending on the responsibilities of the supervisor and they can set up workflow to streamline the approval of maintenance.<\/p>\r\n\t<h3>Why switch to a digital Maintenance Log?<\/h3>\r\n\t<h3>Purpose of Equipment Maintenance Log<\/h3>\r\n<p>An equipment maintenance log is designed to gather maintenance history of the machine. When done right, equipment maintenance log is very helpful in these ways:<\/p>\r\n<ul>\r\n<li>In optimising performance of the machine<\/li>\r\n<li>For machine breakdown analysis<\/li>\r\n<li>To aide in deciding suppliers for reliable equipment<\/li>\r\n<li>Fulfilling requirement of regulatory bodies and compliance to international standards for quality in equipment<\/li>\r\n<li>Ensures safety of the user of the machine by avoiding accidents caused by equipment failure.<\/li>\r\n<\/ul>\r\n<h3>Paper-based VS digital equipment maintenance logs<\/h3>\r\n<p>Because of the ease and availability to bring paper-based documents during equipment maintenance-many are still using this method, however paper-based and manual documentation can be disadvantage and negate the purpose of equipment maintenance logs and make it ineffective.<\/p>\r\n<p>For example, the risk of data loss because paper can easily be misplaced, retrieval issues or storage issues and possible damage for older files, errors and difficulty to read a handwriting when reviewing equipment findings making data unreliable, keeping up with latest version of templates and keeping up with due dates for next maintenance. These are crucial issues that can be easily solved when using a digital format of equipment maintenance log especially when using an equipment maintenance software such as Dashpivot that will cover the management concerns of maintaining an equipment maintenance log.<\/p>\r\n<h3>The use of a digital format <strong>Equipment Maintenance Log Template<\/strong> enables the technician to:<\/h3>\r\n<ul>\r\n<li>Utilise the document while doing maintenance through their mobile device or tablet.<\/li>\r\n<li>Access the form, fill it out and save it even when offline.<\/li>\r\n<li>Easily upload a photo or video in the case of equipment issues<\/li>\r\n<li>Conveniently fill in the Equipment Maintenance Log with all its customisable features<\/li>\r\n<\/ul>\r\n<h3>For the organisation or the supervisor:<\/h3>\r\n<ul>\r\n<li>Easily review the maintenance done by the team<\/li>\r\n<li>Automate notifications of equipment maintenance due dates<\/li>\r\n<li>Delegate equipment maintenance task easily with just a few clicks<\/li>\r\n<li>Conveniently access and store equipment maintenance logs thru<strong> <a href=\"https:\/\/sitemate.com\/uk\/software\/dashpivot\/\">Dashpivot systems cloud<\/a><\/strong><\/li>\r\n<li>Make the switch and get an instant upgrade to managing your equipment maintenance.<\/li>\r\n<\/ul>\r\n\t<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2023\/01\/Vector-111-1.svg\" loading=\"lazy\" \/>\r\n\t<h2>Other popular templates you can use and customise for free<\/h2>\r\n\t<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2025\/02\/pexels-yurashkoda-13100561-1-1.jpg\" alt=\"Gas safety check\" loading=\"lazy\" \/>\r\n\t<p>Gas safety check<\/p>\r\n\t<p>Streamline your gas safety check paperwork, process and compliance.<\/p>\r\n\t\t\t<a href=\"https:\/\/sitemate.com\/uk\/templates\/safety\/forms\/gas-safety-checklist-template\/\" target=\"_self\">\r\n\t\t\t\t\t\t\tSee the template\r\n\t\t\t\t\t<\/a>\r\n\t<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2019\/04\/Maintenance-request-form-template.jpg\" alt=\"Maintenance request form\" loading=\"lazy\" \/>\r\n\t<p>Maintenance request form<\/p>\r\n\t<p>Create smooth workflows for requesting and managing maintenance requests.<\/p>\r\n\t\t\t<a href=\"https:\/\/sitemate.com\/au\/templates\/plant-equipment-assets\/forms\/maintenance-request-form-template\/\" target=\"_self\">\r\n\t\t\t\t\t\t\tSee the template\r\n\t\t\t\t\t<\/a>\r\n\t<img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2019\/04\/Preventative-maintenance-checklist-template.jpg\" alt=\"Preventative maintenance\" width=\"1200\" height=\"360\" \/>\r\n\t<p>Preventative maintenance checklist<\/p>\r\n\t<p>Move towards better preventative maintenance using this form<\/p>\r\n\t\t\t<a href=\"https:\/\/sitemate.com\/au\/templates\/plant-equipment-assets\/forms\/preventative-maintenance-checklist\/\" target=\"_self\">\r\n\t\t\t\t\t\t\tSee the template\r\n\t\t\t\t\t<\/a>\r\n\t<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2023\/01\/Vector-112.svg\" loading=\"lazy\" \/>\r\n\t<h3>This Equipment Maintenance Log was generated with Dashpivot<\/h3>\r\n\t<p>Instantly improve the management of your equipment maintenance by using a digital format of Equipment Maintenance Log. Say goodbye to piles of paper-based maintenance forms and hello to organised storage solutions.<\/p>\r\n<ul>\r\n<li>Access, edit and complete Equipment Maintenance Log from any device &#8211; mobile, tablet or computer.<\/li>\r\n<li>Notify technicians of scheduled maintenance before schedule by automation.<\/li>\r\n<li>Print, download or send your Equipment Maintenance Log as perfectly formatted PDF documents with your company logo and colour scheme.<\/li>\r\n<li>Store your Equipment Maintenance Log securely online, where they can be searched and found in seconds<\/li>\r\n<li>Invite internal and external parties to see, edit and sign off Equipment Maintenance Log online&nbsp;<\/li>\r\n<\/ul>\r\n\t\t\t<a href=\"https:\/\/sitemate.com\/uk\/\" target=\"_self\">\r\n\t\t\t\t\t\t\tLearn more\r\n\t\t\t\t\t<\/a>\r\n\t\t\t<a href=\"https:\/\/sitemate.com\/uk\/software\/dashpivot\/demo\/\" target=\"_self\">\r\n\t\t\t\t\t\t\tWatch demo video\r\n\t\t\t\t\t<\/a>\r\n\t<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2023\/03\/Quotation-app-mobile-form.svg\" loading=\"lazy\" \/>\r\n\t<p>Sitemate builds best-in-class software tools for built world companies.<\/p>\r\n\t\t\t<a href=\"https:\/\/sitemate.com\/uk\/\" target=\"_self\">\r\n\t\t\t\t\t\t\tLearn more\r\n\t\t\t\t\t<\/a>\r\n\t\t\t<a href=\"https:\/\/sitemate.com\/uk\/software\/dashpivot\/demo\/\" target=\"_self\">\r\n\t\t\t\t\t\t\tWatch demo videos\r\n\t\t\t\t\t<\/a>\r\n\t<img decoding=\"async\" src=\"https:\/\/sitemate.com\/wp-content\/uploads\/2021\/08\/Group-944-2.svg\" loading=\"lazy\" \/>\r\n\t\t\t<a href=\"https:\/\/dashpivot.com\/signup?reference=equipment-maintenance-log-template&#038;templateId=67b651f9d803c80018d6848d\" target=\"_self\" rel=\"nofollow noopener\">\r\n\t\t\t\t\t\t\tUse this template now\r\n\t\t\t\t\t<\/a>","protected":false},"excerpt":{"rendered":"<p>Use and edit template for free Use this template now Equipment Maintenance Log Template (Sample form, free PDF and CSV download) Use this template now Start with a free 30-day trial. No credit card required. This Equipment Maintenance Log template includes all the necessary sections of any good maintenance log, and you can customise the&hellip;<\/p>","protected":false},"author":11,"featured_media":38177,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"industry":[],"product":[78],"region":[145],"system":[98],"content_type":[116],"class_list":["post-38106","page","type-page","status-publish","has-post-thumbnail","hentry","product-dashpivot","region-global","system-fleet-management","content_type-register-page"],"acf":[],"custom_permalink":"templates\/plant-equipment-assets\/forms\/equipment-maintenance-log-template","_links":{"self":[{"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/pages\/38106","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/comments?post=38106"}],"version-history":[{"count":0,"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/pages\/38106\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/media\/38177"}],"wp:attachment":[{"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/media?parent=38106"}],"wp:term":[{"taxonomy":"industry","embeddable":true,"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/industry?post=38106"},{"taxonomy":"product","embeddable":true,"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/product?post=38106"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/region?post=38106"},{"taxonomy":"system","embeddable":true,"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/system?post=38106"},{"taxonomy":"content_type","embeddable":true,"href":"https:\/\/sitemate.com\/uk\/wp-json\/wp\/v2\/content_type?post=38106"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}