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Material Inspection and Receiving Report Template

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A material receiving inspection report enables material controllers to document the inspection and verification of incoming construction materials. It typically includes a checklist to accept or reject new deliveries, and to easily check materials for damages or defects. A well-documented material inspection and receiving report ensures that materials meet applicable standards and regulations, and reduces the risk of costly delays or repairs down the line.

Use this pre-built template to track your material receipts and inspections and to create detailed material receiving inspection reports for all types of construction materials.

   100% fully customisable material inspection and receiving report

   Record all material details and add notes and comments

   Attach photos to the material receiving inspection report

   Assign a final inspection result to the materials

   Thousands of templates including other finance templates

material inspection and receiving report template
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This material inspection and receiving report was generated with Dashpivot

An integrated system like Dashpivot can streamline your material receiving inspection process and utilise automations to enable powerful functionality:

  • Access, edit and complete material receiving inspection reports from any location using a desktop, mobile or computer.
  • Use customisable material receiving inspection checklist fields to inspect received materials and compare it against inspection criteria.
  • Add photos of the materials and other supporting attachments directly to the report.
  • Assign a final inspection result to the materials and sign off on the material inspection and receiving report using electronic signatures.
  • All material receiving inspection reports are stored online in a central register to ensure completed reports are never lost or misplaced.
  • Customise your material receiving inspection report template with drag-and-drop functionality.
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Ensure you have a well-documented material receiving inspection report with a reliable template

Your material receiving inspection report serves as solid proof that only materials that adhere to quality standards are used in the project. It also ensures your construction project is compliant with applicable codes and regulations.

Moreover, catching non-compliant or substandard materials early on also helps avoid costly rework and replacements, saving you time and resources.

A material receiving inspection report typically includes the type of material, its condition, any defects, supplier details and the inspection date. If you choose to run your own reports, make sure to include these key sections:

  • Date and time materials were received (including the carrier vehicle no.)
  • Material receiving inspection checklist with sections for:
    • Required markings
    • Quantity
    • Damages
    • Conformance to specifications
    • Test report/certifications
  • Details of materials delivered (type, grade of class etc.)
  • Inspector's additional comments - if any
  • Signature field for the inspector to complete the report

Alternatively, you can use our material receiving inspection report template to get started right away on your next inspection.

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