The Dayworks Sheet App Built for the Front Line
Accurately capture daily costs with Sitemate’s Dayworks Sheet App. Powered by the Dashpivot platform, the app provides modern tools that help streamline the process behind the daywork sheet and significantly reduce manual data entry and computations.
Trusted by companies, projects and teams of all sizes
Why Dayworks Sheet management Is Harder than It Should Be
Slow entry of data
Supervisors using paper-based daywork sheets need to manually record everything, which leads to the slow completion of the sheet.
High chance of miscalculations
Paper-based daywork sheets are highly subject to human error, which can affect the accuracy and correctness of the calculations in the sheet.
Erroneous data impacts revenue
Inaccurate and incorrect records of the daywork sheets can mean lost billable hours and unrecovered materials that cannot be substantiated when the invoice is raised.
Lack of proof of where or when work was conducted
Paper-based daywork sheets do not have integrated timestamps or GPS data to verify when and where work was conducted, leaving claims with no concrete evidence.
A Smarter Dayworks Sheet App
Auto-populating fields through voice notes
Supervisors can simply record employee names, pieces of equipment rented, and materials through voice notes, and AI can auto-populate the fields in the dayworks sheet by extracting the provided data.
Easy employee time tracking
Clocking in and out is made simpler for every specific work order. Employees can simply use the mobile app to clock themselves in and out, providing an accurate time record for each daywork.
Complete audit trail
All progress photos and GPS location data are directly linked to the daywork sheet records, ensuring a complete audit trail is provided for every specific activity completed.
Lack of proof of where or when work was conducted
Completed and approved daywork sheets can be automated to connect with existing accounting systems, complete with crew work hours, materials consumed, and cost for rented equipment.
Understanding Dayworks Sheet Software
What is a Dayworks Sheet App?
Sitemate's Dayworks Sheet App is a tool powered by the Dashpivot platform that streamlines the dayworks sheet process. The app uses modern methods, such as making use of digital templates and integrating AI to help users complete the dayworks sheet much more efficiently.
Common dayworks documentation challenges a dayworks sheet app template solves
- Manual tracking on paper leads to incomplete and illegible records
- Hours spent after shift reconstructing who worked, on what, and for how long
- Missing crew hours and material quantities reduce recoverable billable amounts
- Lack of photo evidence and GPS data creates client payment disputes
- Delayed invoicing due to incomplete or lost documentation
- No audit trail to verify changes made to submitted daywork records
Digital dayworks sheet app template benefits
A digital dayworks sheet app template captures complete records as work happens, including crew time tracking via mobile clock-in, voice-recorded work descriptions converted to structured fields, photo evidence auto-linked with GPS locations, and digital supervisor sign-off on site. This real-time documentation eliminates the evening paperwork session while ensuring every billable hour and material item is properly recorded and exportable to invoicing systems without manual re-entry.
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Recording of work details
Storm has the capability to extract information from photos, voice recordings, and written logs. Supervisors will just need to take pictures and describe or write completed tasks throughout the day, and Storm will automatically use this data for drafting the report.
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Mapping in the sheet
All photos, voice recordings, and written notes or logs are parsed by Storm. After parsing, it then accurately auto-populates fields in the daywork sheet.
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Review and approval
After all fields are populated, supervisors can immediately review the form and provide adjustments if needed. After reviewing, supervisors can sign off on the daywork sheet.
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Storing and finding
Once daywork sheets are signed off, they will be consolidated in a single cloud system. Users who want to access completed reports can simply use the search bar or use the filter feature.
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See How Sitemate Has Already Helped Companies Like Yours
"People can access the system remotely. There's no need to sign a form in person."
- Stuart Gordon, Group Health and Safety Director
6 live regions
Managing housing projects with Dashpivot
100+ forms
Use digitally across health, safety, and quality
Better decision-making with Flowsite
Integrating Sitemate's Flowsite into the app can help provide overall data for better decision-making. Flowsite can compile all completed daywork sheets and create trends to identify cost deficiencies, most-used materials, and other vital performance metrics that could be used for future planning and decision-making.
Comparison: Paper Dayworks Sheet vs Digital Dayworks Sheet
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
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|---|---|---|
| Real-time work capture | Live updates sync instantly across all devices | Manual entry requires office transcription later |
| Voice-to-text logging | Hands-free dictation captures work details quickly | Handwritten notes only, prone to illegibility |
| Photo evidence linked to tasks | Images auto-attach with GPS and timestamp data | Separate photos require manual matching later |
| Digital crew signatures | Electronic signatures captured on any mobile device | Physical signatures only when crew available |
| Automated approval workflows | Digital routing ensures timely supervisor sign-offs | Manual handoffs cause delays and bottlenecks |
| Complete audit trail | Every edit tracked with user and timestamp | No visibility into changes or modifications |
| Offline access capability | Full functionality works without internet connection | Always accessible but requires physical transport |
| Searchable work history | Instant search across all historical daywork records | Manual filing makes finding records time-consuming |
| Direct export to invoicing | One-click export generates client-ready billing documents | Manual retyping required for invoicing systems |
Frequently asked questions about Dayworks Sheet App
Can multiple people access the daywork sheets in the app?
Yes, Sitemate’s Dayworks Sheet App allows multiple people to access daywork sheet templates at the same time, making it easy for teams to collaborate and stay updated. The app also includes access controls that let administrators determine who can view or edit specific templates, ensuring sensitive information stays protected while still enabling the right people to contribute.
Can I complete reports even when there is no internet connection?
Yes, Sitemate’s Dashpivot platform is designed to work offline, allowing you to record data, capture pictures, and log voice recordings even without an internet connection. All of this information is stored securely on your mobile device and automatically syncs to the cloud once connectivity is restored, so no data is lost in the process.
Where are completed reports stored?
Completed reports are stored securely in the cloud through the Dayworks Sheet App, giving users reliable access to their records from anywhere. Finding a specific report is simple, as users can search by keyword or use the built-in filter function to quickly locate the form they need.
How is AI used in the Dayworks Sheet App?
The Dayworks Sheet App integrates Sitemate’s AI assistant, Storm, which can scan photos, manual logs, and voice recordings to automatically draft a dayworks sheet. This significantly reduces manual data entry, allowing users to simply review the AI-generated content, make any necessary adjustments, and approve the final report.
Can I edit reports after submitting them?
Yes, the app allows users to edit a form even after sign-off has already been completed. Once changes are made, the updated version of the report is automatically synced and reflected across all teams, ensuring everyone is working from the most current information.
Can I edit the dayworks sheet template?
Yes, users can edit and update the dayworks sheet template to align with local standards or new company procedures as they evolve. This can be done using Dashpivot’s drag-and-drop form builder for full manual control or by using Sitemate’s AI assistant, Storm, to help generate a new template quickly.
Can I make fields inside the dayworks sheet mandatory?
Yes, the Dayworks Sheet App allows certain fields within the template to be marked as mandatory. This ensures that key information cannot be skipped, helping guarantee the report is complete and accurate before it can be signed off.
What is the purpose of the handover field in the dayworks sheet template?
The handover field in the dayworks sheet is designed to provide the accounting staff with information on the accumulated costs. It typically includes notes such as justification for overtime, budget adjustments, or other cost-related information.
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