The Risk Register App Built for the Front Line
Record all information about an identified hazard using Sitemate’s Risk Register App. Powered by the Dashpivot platform, the app makes use of modern methods and tools, such as digital templates and AI, to streamline the process of registering hazards.
Trusted by companies, projects and teams of all sizes
Why Risk Register management Is Harder than It Should Be
Incomplete information
Using paper-based forms to register hazards is often rushed due to the pressure to complete the forms and immediately initiate work, which can result in missing critical information needed to provide accurate measures.
Incomplete records cause repeated exposure
Incomplete forms provide inaccurate or inadequate safety measures, which potentially exposes employees to the hazards.
No visibility on hazard status
Supervisors don’t have the means to actively look at the risk status of hazards, which makes it hard to coordinate the needed safety measures.
Registers getting lost or misplaced
Paper-based registers can often get lost or misplaced, which negatively affects the audit trail.
A Smarter Risk Register App
Auto-generate risk registers from any source
Risk registers can easily be generated from field inspection findings, raised issues, or incident reports, complete with details, photos, and the needed measures.
Less manual data entry
Supervisors won’t need to write all the information about a newly identified hazard. Sitemate’s AI assistant can directly populate fields on the register by using context from recorded voice notes and photos.
Timely provision of measures
Once a new risk register is completed, notifications are automatically sent to relevant stakeholders so that timely measures are provided.
Registers getting lost or misplaced
Supervisors can see all identified risks recorded in the risk register in real time. They can actively identify which risks have measures in place and which measures are performing effectively.
Understanding Risk Register Software
What is a Risk Register App?
Sitemate's Risk Register App is a modern tool powered by the Dashpivot software that helps streamline the hazard recording process. The app provides an informative overview of hazards, including their likelihood of occurrence, potential impact, and proposed mitigation measures. It serves as a live tool that regularly updates in accordance with the changing company and external environment to ensure that all potential dangers are identified and managed.
Key components of an effective risk register app template
- Asset or project identification and location details
- Risk description with supporting photos and source reference
- Likelihood and consequence ratings with risk score
- Assigned owner and target close-out date
- Required mitigation actions and current status
- Sign-off and verification on risk close-out
Why tracking your risk register matters
Tracked risk registers provide the foundation for preventative risk management programs. By linking all risk entries back to project histories, project managers can identify recurring risk patterns, streamline mitigation schedules, and make data-driven decisions about contingency allocation. This shifts operations from reactive risk response to planned risk management — reducing costly surprises and giving stakeholders accurate, real-time visibility across the project portfolio.
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Data capture
Storm has the capability to extract information from photos, voice recordings, and written logs. Supervisors will just need to take pictures and describe or write findings, and Storm will automatically use this data for drafting the risk register.
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Data mapping
Storm parses all photos, voice recordings, and written notes or logs. After parsing, it then accurately auto-populates fields in the risk register.
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Review and approval
After all fields are populated, supervisors can immediately review the form and provide adjustments if needed. After reviewing, they can submit it to the relevant stakeholders for approval of needed safety measures.
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Storage and retrieval
Once risk registers are signed off, they will be consolidated in a single cloud system. Users who want to access completed risk registers can simply use the search bar or use the filter feature.
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See How Sitemate Has Already Helped Companies Like Yours
"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."
- Rhys Thomas, CFO
95% time saved
On manual HR data entry tasks
0 lost forms
Thanks to digital submission
Flowsite automation for risk registers
Flowsite automatically creates risk register entries from scheduled review calendars, sends mitigation deadline alerts to risk owners, and integrates completion data with your project management and reporting systems.
Comparison: Paper Risk Register vs Digital Risk Register
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
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|---|---|---|
| Create from inspection findings | Automatic risk entry generated from inspection or audit results | Manual creation process, no automated triggers |
| Auto-populate risk details | Project data and history automatically fills risk register fields | Manual entry of all risk information required |
| Real-time status tracking | Live status updates visible to all project stakeholders | Status unknown until manual check-ins occur |
| Contingency and cost tracking | Instant cost and contingency lookup linked to risk records | Phone calls and manual spreadsheet checks required |
| Mobile team updates | Field updates sync instantly from mobile devices | Handwritten notes transcribed later in the office |
| Approvals | Digital approval workflow with automated notifications | Physical signatures and manual routing required |
| Audit trail | Complete history of changes and user actions | Limited paper trail, difficult to trace |
| Searchability | Instant search across all risk register data | Manual filing system, slow document retrieval |
| Reporting | Automated reports with real-time risk register metrics | Manual data compilation for basic reporting |
Frequently asked questions about Risk Register App
What is included in a risk register template?
A risk register template includes a description of the identified hazard, risk scores, control measures, and required signatories for validation. Templates can be generated from existing safety systems or from photos and voice notes recorded in the field.
Does Dashpivot work even if offline?
Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like photos and hazard notes, in the phone and automatically syncs when connectivity returns.
How does AI help when completing a risk register?
Sitemate’s AI assistant Storm can extract data from risk assessments, incident reports, and photos or voice recordings taken from the field and auto-fill the relevant fields on the risk register. This process eliminates manual data entry, which significantly streamlines the risk recording process.
Can I update an existing risk register template?
Yes, you can easily update the risk register template to align with your workflow and site-specific hazards by using the powerful drag-and-drop form builder in Dashpivot.
How do I inform relevant stakeholders when a risk register is completed?
The Risk Register App has a notification system that can be configured to automatically notify relevant stakeholders when a risk register is completed, which eliminates the need for personal handoffs.
Can multiple people contribute to the same risk register?
Yes, several team members can add notes, hazards, or sign-offs to the same risk register. As long as they have the right permissions and save their work, the app saves and timestamps all edits made by contributors.
What happens if conditions change after a risk register has already been completed?
Employees can use the app to update the risk register and promptly notify the relevant team members. This keeps the safety measures from the risk registers up to date, rather than leaving outdated information in circulation on site.