The Dilapidation Report App Built for the Front Line
Upload photos directly into the dilapidation report. Sitemate’s Dilapidation App is powered by Dashpivot to help streamline your dilapidation reporting process. It integrates modern tools, such as AI, to auto-populate fields in the report based on photos taken on the user’s mobile device.
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Why Dilapidation Report management Is Harder than It Should Be
Too many steps to finish one report
Paper-based forms would require users to take pictures using a mobile device, then upload them to the report on the personal computer, which is an inefficient and time-consuming process.
Delayed reporting
Since the paper-based process is time-consuming, reporting might be delayed, which affects timely provision of measures, especially for critical findings.
Manual handovers cause delays
Paper-based forms require manual handovers to supervisors and engineers, which could cause a delay for the needed measures.
Increases risks and hazards
If measures are not provided accurately, dilapidated structures could worsen over time, which increases the risks and hazards in the area.
A Smarter Dilapidation Report App
Easy capture and upload
Sitemate’s Dilapidation Report App can take photos and attachments for your report on site. Photos taken from the app have automatic timestamps and geotagging, as well as photo markup, to build a bulletproof audit trail of site conditions before work commences.
Less manual data entry
Sitemate has integrated an AI assistant called Storm into the Dilapidation Report App to help with populating fields in the form by taking context from photos or voice recordings.
Automatic notifications
With Sitemate’s Dilapidation app, a notification system can be implemented to directly send reports to supervisors and engineers, prompting a faster implementation of needed measures.
Increases risks and hazards
Digital templates generated from the Dilapidation Report App are stored in secure cloud storage, eliminating the need for space-taking cabinets and folders.
Understanding Dilapidation Report Software
What is a Dilapidation Report App?
A Dilapidation Report App is a modern tool powered by the Dashpivot platform that streamlines the documentation process of existing building defects or dilapidated structures. It provides a baseline of the property's condition before construction begins, allowing you to compare it with the property's condition after construction.
What should a Dilapidation Report App contain?
- Captures accurate location of the dilapidated structures with timestamps
- Uses modern tools, like AI, for data collection
- Includes a notification system for immediate information handover
- Has integrated photo documentation
- Records environmental conditions
- Tracks concentrated areas of dilapidation
Why are photos in a dilapidation report important?
The objective of a dilapidation report is to provide a legal and practical record. A comprehensive report should clearly state the position, size, and nature of evident defects, with enough detail that someone can later compare the same area and determine whether anything has changed. Photographs are especially significant. Clear, well-labelled photos facilitate later comparison and avoid ambiguity if a dispute occurs after construction has begun or been completed.
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Data collection
Workers investigating the dilapidated section can use their mobile phones to take photos of the site and document details through audio recordings. Accurate location can also be automatically gathered, resulting in a complete record of the dilapidated sections.
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Form population
Storm takes data from photos and voice recordings and automatically populates the report’s fields depending on the acquired data.
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Review and submission
The worker investigating the site must evaluate the details, confirm correctness, and send the report to management and regulatory bodies.
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Storing of completed reports
Completed reports are automatically placed in the cloud storage. Users can easily search previous reports and compile data to identify trends for future reference.
Related apps
Dilapidation Photos
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AppGeotechnical Engineering Report
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AppExisting Conditions Report
Use this Existing conditions report app to resolve any disputes about damage claims that may arise due to construction activities.
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See How Sitemate Has Already Helped Companies Like Yours
"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."
- Rhys Thomas, CFO
95% time saved
On manual HR data entry tasks
0 lost forms
Thanks to digital submission
Dilapidation analysis and reporting
Flowsite can convert data from each dilapidation report into an automated dashboard that makes it easier to track where dilapidated structures are concentrated and to monitor compliance metrics.
Comparison: Paper Dilapidation Report vs Digital Dilapidation Report
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
|
|---|---|---|
| Data capture | Uses AI to immediately capture data | Manual data entry |
| Report format and structure | Templates are pre-configured, ensuring a consistent reporting structure | Completeness and legibility rely heavily on the manual input of the user |
| Traceability | Uses the GPS for accurate location and has timestamping for verification | Manual data entry of date, time, and location, which has a high chance of inconsistency |
| Photo linking | Allows direct photo attachment to reports | Manual linking of photos and records during transcription |
| Evaluating specifications | Live referencing using Storm | Manual cross-referencing against a multitude of documents |
| Version updates | Instant version updates across all teams upon saving updates | Requires time to circulate updated forms |
| Approvals | Easy approvals through automated notifications | Requires person-to-person hand-off for signatures |
| Audit trail | Changes are always timestamped, and are visible across teams | Manual records of changes have limited visibility |
| Search and reporting | Smartly filters report type, location, or results. | Requires manual sorting using different apps |
Frequently asked questions for Dilapidation Report App
Can site teams finish the dilapidation report with this app?
Yes, the Dilapidation Report App helps site teams cut down time spent on admin tasks, as the reports are created throughout the day and not all at the end of the day. Sitemate’s Dilapidation Report App allows workers to turn raw field notes and photos into a clear and professional report for supervisors to review before submission.
How can photos and other documents be added to the report?
Sitemate’s Dilapidation Report App allows teams to capture photos and supporting documents directly from the field. Just add the appropriate upload fields into your dilapidation report template so users can attach photos or other documents directly to the report.
Can supervisors approve reports before they are shared?
Yes, supervisors should always review and approve dilapidation reports before they are shared. The Dashpivot app accommodates this requirement by adding a mandatory approver sign-off to the document, so supervisors must add their digital signature before the document is published.
Can we edit the dilapidation report structure at all?
Yes, the dilapidation report structure and format can easily be edited. Build it manually with Sitemate’s simple drag-and-drop template builder, or have Storm whip up a dilapidation report format to accommodate your needs.
Will it work when the site has poor reception?
Yes, Dashpivot fully supports offline work. This means all progress on your dilapidation report made when connectivity is spotty is saved and re-synced once connection is restored.
Do the generated reports meet audit requirements?
Yes, the generated reports include all the necessary information fields and supporting documentation to comply with quality and safety audits.
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