Dashpivot Article – Sample Journey Management Plan

Journey Management Plan Sample

In order to digest the journey management plan sample below, it is important to understand the mechanics of a journey management plan:

A journey management plan essentially outlines risk mitigation strategies for road hazards, weather conditions, and operational delays, which results in proper preparation and safety awareness.

This then reduces the chance of safety issues, and in the event of an incident, shows auditors that both the company and person conducting the journey considered the risks and mitigated them as much as feasibly possible.

Where journey management plans differ from many other safety forms is that they incorporate strategic planning for route selection, timing, and communication protocols associated specifically with a journey (driving etc.).

A Walkthrough of a Journey Management Plan Sample

The journey management plan sample can be viewed at the end of this section. It comes with all of the required sections for an effective journey management plan.

Incase you build your journey management plan via word, excel or PDF etc., here is a brief outline of all of the key sample sections.

Journey Management Plan Overview

The overview section of the journey management plan sample specifies the departure and arrival times, vehicle details, and the identities of the driver and the journey manager.

Pre-Trip Checks and Risk Assessment

This section does what it says, it features a set of pre trip checks via a checklist, and then also guides the person through a risk assessment, so they can properly assess any standard and/or unique risks associated with this journey.

Route and Schedule Details

Offering a complete itinerary, this segment provides a map of the journey, marking planned routes, stops, and rest periods. The main idea behind this section is that it triggers choosing the safest and most efficient paths.

Standard and Additional Key Controls

Here, the journey management plan sample outlines required safety controls including vehicle maintenance checks, emergency equipment and essentials (water etc.).

Emergency Arrangements and Recommendations

This section sets out the procedures for managing unexpected incidents, including emergency contacts and response strategies.

Additional Comments

A section for extra notes or specific instructions unique to the journey, allowing for the inclusion of comments, updates or adjustments. This section ensures the plan is a live document up to the moment of departure.

Route, Map, or Site Photos Appendix

This part of the plan includes maps and photographs to assist in navigation and site recognition, for both pre departure and during.

Below is the journey management plan sample in full:

Preview the full example

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Further improve your journey management plans with digital applications

Journey management plans are a great concept and assist with safety, but they can be difficult to manage manually (with paper forms etc.), as how do you communicate effectively between the journey and the office.

Drivers are typically on the move and not able to easily obtain an amended plan during day to day operations.

Using a journey management plan app provides an effective solution to this problem. Users are able to create, complete, and access all their journey management plans using a desktop, mobile or tablet. This allows for plans to be amended and deployed without having to manually issue a new plan.

Drivers can have access to the latest versions on their mobile devices at all times and be notified of any changes. An application also allows for plans to be automatically compiled and analysed without having to manually locate the plan and review the data.

Safety standards are constantly changing and usually becoming more strict, and journey management is one of the more recent developments in safety standards.

You have to meet your safety requirements, so use the above sample and understanding to drive improved journey safety for your team.