Project Overview and Background

This part would let the readers know and understand the whole scope of your project. Having said that, it is important that you detail thoroughly the vital information. The scope of work should clearly state all work inclusion and exclusion. The objectives should follow the SMART acronym, meaning they should be specific, measurable, achievable, relevant, and time-bound. Timelines would easily be understood if one would use visuals like Gantt charts to readily detect overlaps. And lastly, goals should be defined, whether they are short-term, medium-term, or long-term. By doing this, readers would be provided with clarity and direction about the entire project.

Roles and Responsibilities

Providing clear roles and responsibilities would have a positive impact on the project. Determining the boundaries of assigned work would simplify the process of establishing key performance indicators (KPIs). This will also solidify the accountability of the workers since jobs are clearly defined, making it easier to monitor tasks. This will also ensure that all works align with the goals established in the project and reduce the risks of miscommunication. Knowing this, it is better to make this section meticulously to ensure tasks stay within the project's boundaries, preventing duplication of work, gaps in coverage, and misunderstandings.

Risk Assessment and Management Strategies

This part of the construction phase plan is where the job hazard analysis is done. To do this, all activities involved in the project should have their procedures and sub-procedures reviewed for any possible hazards that may occur and the potential impact they may result in. Once these have been identified, we now look to the controls to eliminate or mitigate these hazards. We can base the controls on the safety hierarchy of controls to better manage these hazards. The hierarchy is as follows:

Elimination: A safety control procedure that directly removes the hazard from the source.

Substitution: A safety control procedure that uses an alternative method or product to remopve the hazard

Engineering Controls : Are safety controls that prevent or reduce the hazard to come into contact with workers.

Administrative Controls: These safety controls are established work rules, procedures, and practices that mitigate or eliminate the hazards

Personal Protective Equipment: Are safety controls need to be worn by workers to minimize effects of hazards. It is best to have a mentality that these are a last resort.

Having this properly implemented in your construction phase plan will guarantee that throughout the project duration, the workplace will remain healthy and safe for all employees involved. To further streamline your process, try this new way of fabricating your risk assessment forms. In Dashpivot, you can conduct your risk assessments on any device, including mobile, tablet, or computer.

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Health and Safety Program

It is not enough that we just place the required safety measures in a document. It is important that they are strictly implemented in the field to avoid unwanted injuries or, worse, death. To have these safety measures properly implemented, it is important to have a programme that directs everyone on the process of doing the right safety measures when doing the activities involved in the project. In these programmes, all instructions on the implementation of safety measures are detailed. The programme should also contain effective ways to remind workers about safety and health, making safety an absolute static in the work environment.

Site Management and Operational Details

This provides a layout for workers on the whole construction site. This will denote the specifics of a certain area in the site, like which areas are accessible and which are not. These also tell the workers relevant stations, like security, storage, toolrooms, locker rooms, clinics, etc., across the site. Having these in your construction phase plan will improve the overall smoothness of the workflow. By establishing and organising the areas, a clear and directr workflow would be at hand.

Environmental Management Plan

During construction, it is inevitable that we will contribute negatively to the environment if proper measures are not taken to control these factors. Such factors are: solid waste generation, air pollutants, water pollutants, and noise pollutants. To reduce the effects of these factors, organisations and companies should commit to providing controls. The way to do this is just similar in identifying safety and health hazards. You only need to review each procedure and sub-procedure of your activities and identify these factors and their impacts. Once identified, you can then provide the appropriate controls to eliminate or mitigate these environmental hazards by using the safety hierarchy of controls. With this, you will have an effective method for controlling the factors that can cause environmental harm if left unnoticed.

Communication and Reporting Procedures

Having a clear chain of command for communication is a necessity to be established in construction. These commands should align with the roles and responsibilities defined in your construction phase plan. This will help with providing a clear structure on whom reports to whom, making way for easier scalability on the progress of the project. However, one should take note that this shouldn't stifle collaboration and feedback. Open communication is still highly encouraged to preserve morale and good relationships in the workplace.

Monitoring and Review Processes

To have a better system at identifying issues that could lead to delays, a monitoring and review process must be established in the construction phase plan. This should entail the procedures for doing the monitoring and review and the roles who should be focusing on this field. The monitoring and review are crucial processes in committing to the timeline and achieving goals. This will also be the basis for grading the key performance indicators, which would be helpful in identifying gaps and lapses. This will help the organisation in formulating solutions to close these gaps and provide a better approach if faced with similar situations in the future.

Emergency Response and Incident Management

Your construction phase plan should include the necessary emergency response and incident management. Natural disasters and man-made disasters are very unpredictable, so it is your responsibility that you establish these procedures to have a smooth emergency response if ever a disaster occurs. In this section, you should define the details of the emergency response team (e.g., firefighting, first aid, search and rescue), procedures for emergency evacuation, emergency numbers, and emergency response procedures. After that, schedules for drills should be decided to improve emergency response and provide awareness to employees on the proper protocols when faced with such adversities.

Worker Training and Competence

The biggest factor in every project is competence. Everything mentioned above would prove to be much smoother to execute if the employees are knowledgeable, skilled, and well-trained. It is your duty to screen your employees and check their capabilities and limits before sending them out in the field. It must also be considered that workers should complete all required training with regards to safety. This will ensure that they are aware of the dangers on the construction field and inculcate the need for providing and implementing the required safety measures. This is only one of the requirements to take note of in the CPP. To have a more in-depth understanding of the needed requirements, take a look at construction phase plan requirements.