Fire Safety Compliance Report Template
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What is a Fire Safety Compliance Report ?
A Fire Safety Compliance Report is a form that is used to document and assess a building’s compliance to fire safety requirements. It generally includes information on the current state of the building, following an audit or inspection, such as its escape routes, emergency fire fighting equipment, warning alarms, sensors, detectors. Further, and more importantly, it includes information on Fire Strategy, which states how occupants, fire fighters, and the building’s systems itself, react to a fire and emergency situations involving fires and smoke.
Depending on the building use or occupancy, design, its location, and surrounding conditions, you may be required to comply with a more or less stricter set of regulations. As such, fire safety compliance and commissioning reports may vary and will largely depend on the specific regulatory body that has jurisdiction in your area. In the UK, the official guidance is the Building Regulations Approved Document B Fire Safety.
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Why is Fire Safety Compliance Important?
Fire Safety Compliance for building design and management is important because it protects life and property from unnecessary risks. Fires are one of the most common and costly perils that a building is exposed to. In the risk management sector, it is understood that fires can start as long as three “agents” are present: heat, fuel, and oxygen. As such, it is the responsibility of the engineer, the architect, and the building manager to design and maintain a building in a manner that is safe and compliant with fire safety regulations.
Specifically, compliance to fire safety regulations reduces fire spreading to other surrounding areas or properties. Erecting external walls that are compliant with building regulations help keep any fires isolated and easier for fire fighters to control. Additionally, building designs that are compliant with fire safety regulations also provide safe and easy access for fire fighters to important areas of your building, and enable them to effectively respond to emergencies.
Understanding What is Fire Safety Compliance Report
A Fire Safety Compliance Report is a form that is used to document a building’s compliance to fire safety standards. In the UK, one can find the relevant fire safety standards in the Approved Document B PDF files divided into two volumes: Volume 1 (Dwellings) and Volume 2 (Buildings other than Dwellings). Further, it includes general information on the building or project, relevant applicable legislation and standards, specific requirements, explanation on how the building is designed to comply to those requirements, and its overall compliance status.
According to the Approved Document B Building Regulations, designers are to incorporate five requirements into their overall building design. You will want to show how you comply with these requirements in your fire safety compliance report. Specifically, these requirements are:
- Requirement B1: Means of warning and escape – Assessment of fire detection, alarm systems, escape routes, travel distances, exits, and evacuation arrangements.
- Requirement B2: Internal fire spread (linings) – Review of wall and ceiling finishes and their reaction-to-fire performance.
- Requirement B3: Internal fire spread (structure) – Assessment of structural fire resistance, compartmentation, cavities, and fire-stopping.
- Requirement B4: External fire spread – Evaluation of external walls, roofs, and separation distances to prevent fire spread to or from adjacent buildings.
- Requirement B5: Access and facilities for the fire service – Review of fire service access, fire mains, hydrants, smoke ventilation, and firefighting facilities.
What is Fire Safety Information?
Fire Safety Information is a document that compiles information on a building’s fire safety features, emergency response features, and other relevant documentation on building safety. Typically, Fire Safety Information is compiled through combined efforts of the principal designers, project management teams, construction engineers and contractors. However, it ultimately falls on the owner to ensure that this information is produced and compiled.
Primarily, the Fire Safety Information of a building is used to assist future managers or other “responsible persons” so they can properly operate and maintain the building. Further, it ensures that this responsible person is able to comply with ongoing and future fire safety responsibilities, carry out comprehensive risk assessments, and perform proper maintenance of the building’s fire safety features throughout its usable life. In summary, Fire Safety Information bridges the gap between design & construction and day-to-day management, ensuring that fire safety provisions remain effective after construction is complete.
Compliance with Fire Safety Regulations
In the UK, it is a legal requirement to provide comprehensive Fire Safety Information and other documentation to the responsible person. Specifically, it is required under Regulation 38 of the Building Regulations and must be completed at the end of construction or at turn over of completed works. This applies to buildings that are newly constructed, works that include material alteration, when building extensions are erected, or when there is a change of use or occupation of the building.
Frequently Asked Questions
Why should I be using this Fire Safety Compliance Report?
Sitemate’s Fire Safety Compliance Report allows you to easily create fire safety compliance reports that are tailored to specific needs or situations. Whether you are working on a dwelling or non-dwelling, the relevant requirements are automatically laid out neatly in a table that you can use to document compliance. Plus, you can even add your field notes & comments, take and attach photos, and perform sign offs - all in real time.
Does this report format comply with any building code or requirements?
This compliance report was built to help you comply with Approved Document B regulations in the UK. It includes important regulations and requirements that you will need to go over and demonstrate compliance to.
Can I edit the template and add specific company requirements?
Yes, you can easily add requirements that are specific to your company or to the situation you are in. With Dashpivot’s intuitive template builder, you can add, remove, or edit any portion of the template, and even add your company logo or letter head, so your reports are unique and tailor fit to your needs.
How can the reports I create be accessed?
Your reports can be accessed on just about any device - phone, laptop, tablet or computer. This means you can open and edit your report on your phone and save it later for access on another device. Once saved, other team members can also access your reports on their devices as well.
Other popular templates you can use and edit for free
Fire Safety Pre Plan
Define key fire safety systems and emergency procedures early in the design phase to support compliance and smoothen project coordination.
Fire Strategy Report
Clearly outline the building’s fire safety approach in one structured report that supports your building Fire Safety Information.
ADB Fire Detection System Compliance Checklist
A concise checklist to verify fire detection layouts and specifications. Ensure your detection systems align with Approved Document B regulations.
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