The Quality Planning App Built for the Front Line
Sitemate’s Quality Planning App is powered by Dashpivot, and allows site teams to easily log quality plans at the job site. Storm, Sitemate’s AI agent, can fill out plans with quality criteria, inspection requirements, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.
Trusted by companies, projects and teams of all sizes
Why Quality Planning management Is Harder than It Should Be
Time-consuming manual quality plan creation
Engineers using paper-based forms take a long time to complete quality plans before work begins.
Delays in getting sign-off before starting work
Paper-based quality plans often need to be passed around for review, which can hold up the start of work.
Compliance gaps due to skipped planning
Due to the time it takes to complete paper-based quality plans, this step may be skipped, which compromises compliance with project specifications.
Missing and illegible quality plans
Paper-based quality plans can easily get soiled or damaged. Furthermore, paper forms are easy to lose before reaching the office.
A Smarter Quality Planning App
AI-assisted quality plan creation
Storm can help turn user prompts into a complete quality plan, pre-filled with details specific to user input.
Quick sign-off before starting work
Engineers and supervisors can review and sign off on the quality plan directly from their mobile device, so work isn’t held up waiting on paperwork.
Supervisor review before work begins
All completed quality plans are routed to supervisors for review and sign-off before work is cleared to start.
Missing and illegible quality plans
The Quality Planning App uses a cloud storage system where all completed plans are stored. Looking into previous plans can be done with a few taps and clicks.
Understanding Quality Planning Software
What is a Quality Planning App?
A Quality Planning App is a tool that project and quality teams use to create quality plans, documents that outline the standards, processes, and checks needed to achieve the required quality outcomes on a project. These plans are usually developed before work begins, and cover details on the applicable specifications, responsibilities, and inspection or testing requirements for each activity. With a Quality Planning App, teams can keep a digital record of these plans, as well as any updates made as the project progresses.
What does a Quality Planning App help record?
- General information like project name, site location, and date
- Scope of work and activities covered by the plan
- Applicable specifications, codes, and standards
- Roles and responsibilities for quality-related tasks
- Inspection, testing, and verification requirements for each activity
- Documentation and records required to demonstrate compliance
- Supporting photos and attachments
Why is quality planning important?
Quality planning is important because it is a means by which project teams can define the standards and checks needed to achieve the required outcome, before work begins rather than after issues arise. These outcomes can be affected by factors like the complexity of the work, the number of parties involved, or the standards required by the client. This is especially relevant to industries like construction and industrial or manufacturing plants, where a lack of planning can lead to inconsistent quality across different trades and stages. Additionally, quality plans serve as a basis for project teams when confirming that the right checks are in place throughout the project.
How To Set Up a Digital Quality Planning Using Sitemate
Set up Quality Planning templates
Use Storm to fill out Quality Planning templates
Storm captures insights and context from all sorts of user input. Manual user prompts, voice notes, photo analysis, and automatic location and time capture are all taken into account in the form.
Set up notifications
Set up the notification workflow within Dashpivot to send automatic alerts to supervisors and project managers as soon as quality plans are logged.
Train personnel
Train personnel on how to use the Quality Planning App, especially on how to input data, photos, and voice recordings, collect signatures, and review the auto-populated fields.
Go live with the Quality Planning App
Start Faster With Built-In Quality Planning App Templates
See How Sitemate Has Already Helped Companies Like Yours
"Everything is in real-time. No longer do we need to print out forms or take out hard copies."
- Brian Mahon, COO
80%
Time saved on document handling
90%
Faster approvals
Quality Planning App with Flowsite
Flowsite automatically transfers completed quality plan data from Dashpivot into tracking dashboards and client reporting systems, removing the need for manual re-entry. Quality and project teams get real-time visibility of plan status and approvals, so work can be reviewed and actioned with minimal admin work.
Comparison: Paper Quality Planning vs Digital Quality Planning
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
Form access
Data gathering
Inspection and test point setup
Escalation
Storage
Supervisors' approval routing
Audit readiness
Paper
Frequently asked questions about the Quality Planning App
Does Dashpivot work even if offline?
Yes, Dashpivot works even without internet connectivity. It stores all collected data, like photos and sign-offs, in the phone and automatically syncs when connectivity returns.
How does AI help when building a quality assurance plan?
Sitemate’s AI assistant Storm can extract data from photos and voice recordings and auto-fill the relevant fields on the plan. This process eliminates manual data entry, which significantly streamlines how teams use quality planning software on site.
Can I update an existing quality planning template in the app?
Yes, you can easily update a quality planning template in the app to align with your workflow and project specifications by using the powerful drag-and-drop form builder in Dashpivot.
Can I generate dashboards from a completed quality assurance plan?
Yes, the app can generate dashboards based on collected data from completed plans. Supervisors and managers can easily track outstanding sign-offs and inspection stages without the need to manually compile records.
Can multiple people contribute to the same quality assurance plan?
Yes, several team members can add notes, photos, or sign-offs to the same plan as work progresses. As long as they have the right permissions and save their work, all edits made by contributors are saved and timestamped.
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