Cleaning Safe Work Method Statement Template
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This structured SWMS template is for carrying out cleaning tasks safety. This makes job steps clear to everyone involved, reducing the risk of accidents. Any reliable safe work method statement should break cleaning work into logical job steps, identify the hazards, and set out control measures.
Need a complete document for your cleaning work? This template gives you a ready-made format so you can fill in the details for your site rather than building SWMS from scratch.
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What is Cleaning Safe Work Method Statement?
A Cleaning Safe Work Method Statement is a legal document that ensures all people involved in cleaning activities, including those using hydrochloric acids (HCl) and those using ladders to clean high places, have a thorough understanding of the hazards and risks involved in the task, as well as controls to manage the risks associated with those hazards.
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Applicable Standards and Policies for Cleaning Safe Work Method Statement
Cleaning might sound like a simple activity. However, some cleaning activities make use of dangerous chemicals and tools that make the job hazardous. Companies should always consider cleaning activities as activities that require a risk assessment and method statement to ensure compliance with the following regulations:
- WHS Regulation 2011, Regulation 299—This provision in Australia requires establishments to create a Safe Work Method Statement for high-risk construction work.
- WHS Regulation 2011, Regulation 291—This regulation is a provision in Australia that defines and classifies high-risk construction work.
- Health and Safety at Work Act (HSWA) 2015, section 30—This legislation is a provision in New Zealand that describes the requirements to control risks that affect health and safety.
- Health and Safety at Work Act (HSWA) 2015, section 36—This legislation is a provision in New Zealand that requires persons conducting a business or undertaking to ensure the health and safety of workers affected by the hazards found at work.
Staff Members and Parties that use Cleaning Safe Work Method Statement
The effectiveness of creating and completing a Safe Work Method Statement relies heavily on the involvement of the following staff members:
- Cleaning supervisor: Their role includes planning and managing safety in the cleaning activity, which is why it is their responsibility to implement the SWMS. They review and approve the SWMS, especially for activities that involve cleaning activities.
- Cleaners: The cleaners directly face the hazards. Part of their duty is to guarantee that they perform the provided method statement; therefore, their participation in creating and completing the cleaning SWMS is essential. Their exposure and firsthand knowledge of the hazards also enable them to provide diverse perspectives on the observable hazards they encounter while performing their work.
- Safety Officers: These are the individuals who assess the effectiveness and efficiency of controls offered in all activities, particularly those in which employees use hazardous chemicals when cleaning. It is their responsibility to guarantee that safety management measures are adequate and sufficient to protect all workers engaging in high-risk activities.
Business Risks Reduced by Cleaning Safe Work Method Statement
Keeping everyone safe also means keeping the business safe. Employers must commit to the duty to protect the firm against various hazards, in addition to the employees, who are the company’s lifeblood. Committing to the practice of implementing cleaning SWMS for any activity reduces the following business risks:
- Increased expense owing to unanticipated downtime
- Increased expense due to accidents and injuries
- Increased expense owing to non-compliance with regulations
- Increased rate of lost time incidents (LTI)
- Delayed timetables and deadlines
- Negative impact on company reputation
Business Opportunities Created by Cleaning Safe Work Method Statement
The Cleaning Safe Work Method Statement can provide all the necessary safety measures to adequately safeguard employees from potential hazards while performing their daily activities. However, compliance with this document provides more than just protection. Businesses can greatly benefit from this simple yet effective tool. Compliance with this document creates the following commercial opportunities:
- More cost savings over time
- Longer machine and equipment life
- Lower insurance premiums
- Stronger relationships among employers, employees, and stakeholders
- Better output quality
- Enhances the company’s reputation
What does the Cleaning Safe Work Method Statement eliminate?
The Cleaning Safe Work Method Statement ensures the following problems are removed:
- Unidentified hazards
- Uncontrolled risks
- Unclear work procedures
- Miscommunication
- Unsafe work methods
- No clear responsibilities
- Improper PPE
- Panic during emergencies
Cleaning SWMS: Safe Handling of Cleaning Chemicals
A Cleaning SWMS should explain how workers can safely handle and use cleaning chemicals during cleaning activities. Workers should check the chemical label and SDS before use, wear the required PPE, and make sure the area has enough ventilation. Cleaning chemicals should not be mixed unless the manufacturer says it is safe to do so, and they should be kept in properly labeled containers and stored in a safe place. The SWMS should also include what to do in case of a chemical spill or exposure to help prevent injuries and keep the workplace safe.
How to create a Cleaning Safe Work Method Statement template
Creating an effective Cleaning Safe Work Method Statement template requires systematic planning and thorough understanding of work processes and associated risks. Follow these structured steps to develop a comprehensive cleaning SWMS template that meets regulatory requirements and protects worker safety.
Prerequisites before making a Cleaning Safe Work Method Statement template
- Detailed work scope and activity descriptions
- Relevant safety regulations and compliance requirements
- Equipment specifications and manuals
- Previous incident reports and lessons learned
- Worker input and consultation feedback
- Emergency contact information and procedures
- Training records and competency requirements
Add a section for project details
This section provides an overview of what the SWMS is for. It should have the following fields:
- Project name
- Project location
- Activity Date
- Cleaning activity
- Cleaning activity scope
Add a roles and responsibilities section
This section provides the details of each role and responsibility. The following fields should be present:
- Name of Employee
- Role
- Responsibilities
- Certifications
Create a hazard and control section
This section records the identified hazards and the needed control measures. It should have the following fields:
- Task/procedure
- Identified hazard
- Severity of hazard
- Control measures
- Corrected procedure
Add a PPE requirement and emergency procedure section
This section provides a list of the PPE needed for the activity and the emergency protocols.
- Provide a field for all the needed PPE for the activity
- Add another field for the emergency procedures and contacts
Add a sign-off section
The following signatures should be present to validate the SWMS:
- Person who prepared the SWMS
- Person who approves the SWMS
Frequently asked questions
How to create Cleaning SWMS process in an App or Software System
A well-designed digital Cleaning Safe Work Method Statement ensures automated compliance tracking and mobile accessibility that traditional paper-based systems cannot match. These platforms enable immediate updates to safety procedures, instant communication of changes to all relevant personnel, and comprehensive audit trails that demonstrate regulatory compliance.
20 minutes
Easy difficulty
How to create a Cleaning Safe Work Method Statement in an app?
Using an app that employs digital forms instead of paper-based ones may help improve the process by:
- Assistance with artificial intelligence (AI).
- Having fewer manual data entries.
- All produced forms are stored in a single access cloud.
- Reformatting is straightforward and can be adapted to new protocols or updated standards.
- Formula integration is much simpler.
- Workflows and notifications may be automated and scheduled.
- Improved template design and look.
Formatting the project details section
- Add a text field to allow users to input a project name.
- Add another text field to allow users to input the project location.
- Provide a date field for the activity date.
- Provide a text field to allow users to input the cleaning activity.
- Provide a multiple-text field to allow users to input the cleaning activity scope.
Formatting the roles and responsibilities section
- Add a 5-column table where users can freely add rows.
- Use the following headers for each column: name, role, responsibilities, certified, and certification.
- Format columns one, two, and three as text fields so users can input the names, roles, and responsibilities.
- Format column 4 as a selection field to provide the users with options if the employee requires a certification for the role. Each selection item can be provided with colors to make the form more appealing.
- Format column 5 as an attachment field to allow users to upload the relevant certification.
Formatting the safe work method statement section
- Provide an 8-column table where users can freely add rows.
- Provide these as headers for each column: procedure, procedure description, possible hazards, likelihood, severity, risk score, control measures, and corrected procedure.
- Format the first, second, and third columns as a text field to allow users to input the procedure, procedure description, and possible hazards, respectively.
- Format the fourth and fifth columns as selection fields to provide the users with options for the likelihood and severity score of each identified hazard. Each selection item can be integrated with colors to make the form more professional. Selection items are 1, 2, 3, 4, and 5.
- Format the sixth column as a formula field to automatically calculate the risk score of the hazard. The resulting value should follow this formula: Risk score = Likelihood score x Severity score.
- Format the seventh and eighth columns as text fields to allow users to input the appropriate control measure and the corrected procedures, respectively.
- Add a multiple-text field after the table to allow users to input all the required PPE for the activity.
Formatting the signatory section
- Provide a signature field for the person who prepares the SWMS.
- Another signature field should be provided for the person who will approve the SWMS.
About the author
Felmar Mantalaba
Engineering Content Writer
Education:
Cebu Institute of Technology - University - Mechanical Engineering with Mechatronics
Bio:
Felmar is a mechanical engineer, whose four years of experience in the mining industry inspired him to write and share stories to progress the revolution of new technologies and create smarter, smoother ways of living.
Project Details:
Safety, Health, and Environment Management System (SHEMS) Coordination
SHEMS Coordinator at Atlas Consolidated Mining, ensuring organizational compliance with ISO 14001 and ISO 45001 standards, performing risk assessments, developing policies, and conducting audits and inspections to maintain a safe and environmentally responsible workplace.
Maintenance Management and Optimization
Senior Maintenance Manager (OIC) leading equipment maintenance and operational efficiency initiatives, reducing downtime by 10%, improving Mean Time Between Failure (MTBF) and Mean Time To Repair (MTTR) for major equipment, and managing maintenance schedules, manpower, and materials, while overseeing capital project optimization.
Inspection Engineering and Equipment Reliability
Inspection Engineer responsible for technical blueprint interpretation, vendor collaboration, preventive maintenance scheduling, and data collection for vibration and temperature readings, delivering actionable recommendations and comprehensive reports to improve equipment reliability and operational performance.
End-to-End Operational Oversight in Mining Engineering
Contributed to multiple facets of operational management, including SHEMS compliance, maintenance optimization, inspections, and capital project evaluation, integrating safety, reliability, and efficiency improvements across all stages of copper production operations.
Version History:
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