The automated asset system for built world companies
Eliminate manual asset management and clunky apps with the Gearbelt Assets Cloud - trusted by leading built world companies to drive asset performance and compliance.
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Trusted by companies, projects and teams of all sizes
235,000+
10,000+
100,000+
25,000+
20+
300+
10+
35,000+
1,000+
40+
150+
50+
20+
5,000+
5,000+
35,000+
235,000+
10,000+
100,000+
25,000+
20+
300+
10+
35,000+
1,000+
40+
150+
50+
20+
5,000+
5,000+
35,000+
OVERVIEW
Gearbelt enables streamlined and paperless workflows for everyone involved in the asset management process
Plant, asset, maintenance managers
Get full visibility and control over asset lifecycles, maintenance schedules and compliance without chasing paperworks or spreadsheets
Operators
Easily complete pre-starts, log usage and report faults directly from your mobile device
Workshop
Stay on top of servicing, repairs and inspections with real-time digital work orders and automated maintenance records
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PLATFORM
The end-to-end asset management platform, click below to drill into a specific part of the Gearbelt platform
Asset Types
Manage every asset type from heavy vehicle to tools and equipment from one central platform
Asset Use Cases
Gearbelt covers every part of the asset lifecycle from pre-start to fault reporting with flexible workflows that adapt to your needs
Asset Management
Track assets across teams, sites and schedules in real-time, gaining total visibility over inventory, location and usage
Maintenance
Assign repairs, track progress and stay ahead of breakdowns with automated scheduling, completed with full access to asset history
Forms
Replace clipboards and spreadsheets with smart digital forms for pre-starts, inspections, servicing and more
Dashboard
Make better decision with real-time dashboard where you can monitor inspections completed, maintenance statuses and more
Compliance
Keep your entire asset fleet compliant with audit-ready records, automated servicing reminders and digital trails, proving accountability at every stage
Security
Gearbelt is backed by enterprise-grade security infrastructure and best-practice data protection, giving peace of mind to IT teams
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CASE STUDIES
See how other companies like yours have already improved their operations with Sitemate tools
Burton Industries
Industry:
Infrastructure
Use cases
Daily plant inspections, maintenance schedule, work orders and more
ASSET TYPES
Gearbelt is the only software that brings all types of assets into one place, a single source of truth
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Heavy
Manage excavators, dump trucks and other heavy assets with end-to-end digital workflow. Covering everything from pre-starts to workshop actions
Fixed
Streamline inspections and maintenance cycles so stationary assets like conveyor stay operational and risk-free
Vehicles
Maintain complete control over vehicle assets from trucks to vans by automating servicing, maintenance and integrating with telematics
Light
Manage generators, light rollers and EWPs location, usage and servicing with tools like QR check-in/out and hour-based maintenance
Equipment
Gain full oversight of safety equipment from scaffolding to fire extinguishers with inspection reminders and location-tracking via QR codes
Tools
Manage tool inventories with digital check-in/out, maintenance schedule and service history to reduce loss and replacement costs
ASSET Use cases
Get started with proven free templates, or easily import your existing processes into the system
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Pre Starts
Checks to ensure equipment is safe, used to reporting faults and usage
Inspections
Set inspection schedules to manage routine or one off asset inspections
Check-in/Check-out
For tracking real-time location updates and asset accountability
Test and Tag
Periodic testing of equipment to ensure that is it in satisfactory condition
Service Forms
Records of preventative maintenance work performed on equipment
Emission Tests
For recording emission levels of assets to ensure environmental compliance
Maintenance Forms
Documentation of routine and preventative maintenance tasks
Fault Records
Logs of any faults or issues identified during inspections or operation.
Repair Forms
Forms used to detail reports of repairs carried out, to resolve faults
Work Orders
Specify maintenance or repair work to be performed by a technician
Purchase Orders
Used to request the purchase of parts, tools, or services needed an asset
Workshop Inspections
Inspections conducted within the workshop to assess site condition
ASSET MANAGEMENT
A single place for you to create, automate and view all asset records
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QR Codes
Use QR-code stickers on your assets to create unique identifiers that can be easily scanned by your workforce with no app required
Register
The flexible asset register lets you tailor fields to track the specific information you need. With a digital asset register, set up notifications, monitor key documentation, and stay on top of managing your valuable assets
Compliance
Easily share asset compliance documentation with external parties in one click using the central compliance register, which includes notifications for upcoming expirations
Maintenance History
Easily automate the maintenance history process from submitting digital records against the asset. With an accurate maintenance history, you not only ensure compliance but gain valuable insights
Location Tracking
Use Gearbelt's QR-code inspection forms or sync your GPS trackers to easily monitor the location of all your valuable assets, ensuring nothing is lost and assets are fully operated
Inspections
Digital inspection forms seamlessly feed directly into the maintenance process by logging faults and asset usage readings. Your workforce can easily attach photos to faults, directly integrating them into the maintenance workflow
Fault Management
Gearbelt automatically logs faults from inspection forms and tracks how often they’re reported. Prioritise issues by severity, generate work orders and assign tasks to workshop teams directly from the app
Schedules
Replace spreadsheets with a dynamic dashboard that automates preventative maintenance based on usage, hours or calendar intervals, all tailored to each asset type. Notifications can be received in real-time when services or inspections are due or overdue
Work Orders
Convert faults and service needs into digital work orders where you can assign and track tasks end-to-end. Record time, parts and diagnostics with access to full history to better understand cost and performance across your fleet
Workshop
Keep your maintenance team in sync with a mobile-friendly workshop web app where you can view and manage work orders, complete checklists and log repairs without chasing updates
Maintenance
Proactive maintenance with powerful automation, from inspections and maintenance tracking to workshop management
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FORMS
Powerful asset forms, accessible via QR codes or the mobile apps, make capturing critical information quick, easy and accurate
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Faults
Turn any choice field into a fault field, allowing your team to log faults with photos directly attached. Set this as a required field to ensure every issue is documented, saving time and reducing back-and-forth communication
Readings
Readings is a dynamic field that allows field workers to input machine usage data, which is automatically compared against the last service. With smart notifications to ensure accurate and consistent input, it reduces manual errors and eliminates double-entry
Location
Use Gearbelt's location field to log the form submission point which automatically updates the last known location of that asset. You can pinpoint the exact coordinates (easting and northing) to maintain location accuracy across your fleet
Photos
Add photo fields to any form to capture asset images or make fault reporting visual. You can set them as required to ensure complete documentation and eliminate the risk of missing context
Tables
Gearbelt tables are like mini forms inside your forms with the ability to add dropdowns, photo fields and text to capture structured data. They’re perfect for tracking detailed inputs like materials, hours worked or multi-step checks
eSignatures
Choose from manual or contactless signing options to complete forms on the spot or remotely. Gearbelt eSignature ensure all records stay compliant and secure without slowing down your workflows
DASHBOARD
Real-time dashboard give you insights on performance, functional metrics and other key asset information
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COMPLIANCE
Become more professional and more compliant in days, not months or years
Sitemate has worked with a number of companies on getting and maintaining ISO certification - and a digital management system makes demonstrating your management system and passing system audits almost automatic. Work better and win more and bigger work with better systems and processes.
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SECURITY
Trusted by Systems & IT teams all over the world
Sitemate's software are built with security and full SOC-2 compliance, so your data stays protected, private and in your control. With access controls, continuous monitoring, and global best practices, Sitemate is trusted by Systems and IT teams around the world to meet the highest standards of security and compliance.
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