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Pre Delivery Inspection Checklist Template (New homes, Condos, Buildings)

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Pre delivery inspection checklist template

~10,000 employees

~10 employees

~200 employees

~25,000 employees

~1,000 employees

~1,500 employees

~30 employees

What is a Pre Delivery Inspection Checklist?

A Pre Delivery Inspection Checklist is a document that contains a step-by-step guide of the different sections and features of a product/item to ensure they are in top condition before sending over to another party. For example, if it's a pre delivery inspection of a new home, then the inspector uses a Pre Delivery Inspection Checklist to check the overall finish, interior, fixtures, etc. All in all, a Pre Delivery Inspection Checklist is used to catch issues early, so there won't be any complaints from the buyer/other party.

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Why is a Pre Delivery Inspection Checklist essential?

A Pre Delivery Inspection is any inspection which is conducted prior to delivery of goods to a person or company. This type of inspection is most common for cars and the automotive industry, as well as for new homes being handed over and inspected by their new owners or inhabitants.

As any other checklist, think of it as a final check before people hand stuff to others. Even if it's a brand-new product or a worn-out item examined for last-minute issues, the goal remains the same – to make sure the item/product is at its hop shape. Let's be real, nobody wants to use products that haven't been inspected prior to changing hands. That's why inspectors use a Pre Delivery Inspection Checklist. It's extremely handful, displays transparency to all parties, and makes sure products are in good condition.

It's already a given to have a pre delivery inspection before you send anything to your customers or clients, but if you need more convincing, here are major indicators you should use one:

  • If your products are complex – these could be specialised or bespoke equipment, homes, cars, etc, any of high value.
  • If the customer feedback matters to you and your business, then you need a Pre Delivery Inspection Checklist to avoid complaints, returns, or disputes.
  • If your products have too many components, then it's only a given to have a comprehensive Pre Delivery Inspection Checklist, to make sure everything is in place and also give assurance to your customers you value releasing top-notch products.
  • If you're delivering bulk orders and large shipments. It's going to be costly if issues are overlooked.
  • If your products have been in storage for a long time, it's best to use a Pre Delivery Inspection Checklist. Don't leave it to chance, they're operational when you release it to a customer.

What are the contents of a Pre Delivery Inspection Checklist Template?

The contents of a Pre Delivery Inspection Checklist varies on the type of industry or product, and there isn't a universal template that's being used, however these are the general contents that can be used for any industry/product:

  1. General condition of the product: visuals, cleanliness, presentation, has all accessories, parts, and documents
  2. Mechanical, electrical, digital functions are functional (if applicable); safety features are in pace and operational; no leaks, loose parts, or any malfunctions
  3. Product meets regulations, standards, and manufacturer's specifics; checking of documentation, warranty, etc

Take note, it's highly suggested to follow a standard format based on best practices. Usually, businesses use their own customised checklist. Different countries and regions actually follow their own set of standards and regulations, like as shown below (based on industry):

In the automotive industry, US and Canada follow the National Highway Traffic Safety Administration (NHTSA) and Transport Canada guidelines. For Australia, they follow the Australian Design Rules (ADR)

In the construction industry, the US follows the International Building Code (IBC), for the UK they use the National House Building Council (NHBC)

Who benefits from smoother Pre Delivery Inspections?

Any professional or persons involved in the pre delivery of a product or item benefits from using a Pre Delivery Inspection Checklist. Customers, businesses, suppliers, manufacturers, and the delivery/logistics team are just few of the individuals who benefit from a proper Pre Delivery Inspection Checklist.

It's key to remember that a Pre Delivery Inspection Checklist isn't just a tedious paperwork. Think of it as the quality checkpoint that protects businesses, customers, the relationship between the two, and the products.

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This Pre Delivery Inspection Checklist was generated with Dashpivot

This Pre Delivery Inspection Checklist template is simple to use and easy to manage:

  • Edit the Pre Delivery Inspection Checklist to suit your quality requirements and operations.
  • Access and fill out your inspection checklists from any computer, mobile or tablet.
  • Download, print or share any of your inspection records as branded PDF or CSV docs.
  • Store your inspection records in the cloud where they are secure and reliable.

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