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What is a Safety Meeting?
Safety meetings are central to any good safety management system or safety strategy. A good safety meeting enables a team or company to take stock of recent safety inputs and outcomes and plan ahead for upcoming works and safety implementations and improvements.
What's also important for safety meetings is documenting and tracking them properly, so you can understand what's been talked about and re-visit key topics and takeaways.
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What are Safety Meetings important in the workplace?
Talking and discussing about safety will always be important, especially if you're working in a high-risk industry. It's a good sign that the company cares for the welfare of their employees, and that the employees are actively making sure they're safety conscious.
Safety meetings matter because it saves lives. Preventing accidents means preventing expensive problems. A safety culture is fostered too when everyone talks about safety openly.
What are the essentials in a Safety Meeting?
Countries/regions have regulations that provide businesses an idea what to place in their Safety Meetings, but there ins't really a strict structure. That depends on the company policies and just simply the preference of the company. Just make sure all the safety points are documented and kept for future use.
- There should an agenda and a set of objectives
- Review the recent/previous incident reports, their updates, and progress
- Hazard identification/risk assessment/control measures section
- Fire drills, evacuation plans, earthquake drills, etc
- Trainings section (attendance)
- Comments/feedback
- Action items to do & follow up
Are your Safety Meetings effective and impactful?
The purpose of having a Safety Meeting is to mainly keep everyone (all workers and persons involved) protected. If there is no proper documentation to relay information, nor keeping records of the notes and action plans/points, the impact won't last long. The key safety notes get lost, or are forgotten, and even if the company is genuine concerned of the workers' wellbeing, disregarding a Safety Meeting document will still put people at risk.
Unfortunately, safety meeting documentation is usually not looked after well, and safety suffers because of it. Here are important ways to make it stay relevant:
- Make sure the safety meetings are engaging, relatable, and memorable by incorporating real-life examples and hands-on demos.
- Let employees share their experiences and concerns about their lives being at risk because of overlooked safety protocols. Always get their opinions and feedback.
- Make it short, and stick to the key points. Make the action points clear and clean.
- Document everything. Everything.
- It's always best practice to check on the progress from the safety notes from previous meetings.
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This Safety Meeting document and record was generated with Dashpivot
This Safety Meeting template is easy to use and easy to manage for any company or person. It solves many of these problems for you by being much smarter than your typical word doc or PDF form:
- Open, fill out, sign off and share safety meeting records from any device at any time (mobile, tablet, computer)
- Modify the safety meeting template to better suit your own meetings and safety requirements.
- Store your meeting records online where they are secure and easy to find - or download, print or share records as PDF or CSV documents in one click.
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