The RAMS App Built for the Front Line
Stop making risk assessment method statements from scratch. Sitemate’s Risk Assessment Method Statement (RAMS) App streamlines the risk assessment process and provides a structured method statement without needing manual data entry. The app employs modern methods, like AI integration, to help users complete the RAMS creation and completion process more efficiently.
Trusted by companies, projects and teams of all sizes
Why RAMS management Is Harder than It Should Be
Completing the RAMS under pressure
Supervisors who are manually making the RAMS usually rush completing it to accommodate tight schedules and deadlines, which affects the quality of the document.
Varying formats across teams
The RAMS format varies depending on the supervisor making it. This creates data inconsistencies, which affects the audit trail.
Low-quality safety controls
A rushed RAMS is more likely to contain inaccurate safety measures, which can compromise the safety of the workers.
Slow approval system
Paper-based RAMS requires manual handoffs to have them signed and approved, which is an inefficient process, especially for activities or projects with tight deadlines.
A Smarter RAMS App
Automatic template creation
The Dashpivot platform that powers the RAMS App can help create RAMS templates just by describing the form or uploading relevant documents.
Auto-populates fields accurately
Sitemate’s AI assistant Storm can automatically populate fields in the RAMS by extracting context from existing work procedures, hazard registers, and inspection reports.
Easy approvals and handoffs
Sitemate’s RAMS App has a configurable notification system that immediately informs relevant stakeholders when a RAMS is initiated or completed.
Slow approval system
Completed RAMS are stored in a secure cloud location, where supervisors can easily retrieve completed forms just by searching or using the filter function.
Understanding RAMS Software
What is a RAMS App?
Sitemate's RAMS App is a modern tool that allows supervisors to make a complete and compliant RAMS with a few taps and clicks. Using the Dashpivot platform, the app helps create a more detailed document that describes how a certain task will be completed safely. It adds to the risk assessment by providing step-by-step instructions for completing a task while mitigating risks. RAMS documents are especially useful for high-risk activities and projects.
How does a RAMS App template workflow work?
- Capture work details from scope, drawings, hazards, and supervisor notes
- Draft the RAMS with AI-suggested sequencing, controls, and responsibilities
- Review and edit each section so it matches the job and site conditions
- Approve and sign off before work begins, with a recorded trail
- Store and link the record to the job for access, reporting, and audits
Who uses RAMS?
Civil infrastructure, rail, utilities, industrial services, and maintenance contractors deliver high-risk work, which is why risk assessment method statements are a required control. Supervisors, engineers, and project managers use Sitemate to produce consistent RAMS quickly, keep approvals on record, and meet compliance requirements across every job and site.
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Template creation
When creating the RAMS template, supervisors can describe the form in the prompt box or upload relevant documents, like hazard registers, work procedures, and safety protocols. Storm will then auto-generate a standard RAMS template that is aligned with the business workflow and compliant with regional standards.
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Accurate mapping of data
Storm can accurately map data. All extracted data, including regulatory standards, findings, and identified hazards, is mapped to the appropriate fields on the risk assessment method statement.
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Review and approve
Supervisors and safety officers can then review the pre-populated fields of the RAMS form, make necessary adjustments, and immediately approve the form.
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Creating dashboards
The RAMS App can aggregate data from completed forms and create real-time dashboards and analytics of relevant metrics needed to make a safer and more secure workplace.
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See How Sitemate Has Already Helped Companies Like Yours
"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."
- Rhys Thomas, CFO
95% time saved
On manual HR data entry tasks
0 lost forms
Thanks to digital submission
A safety analytics dashboard for RAMS
Sitemate's Flowsite can swiftly compile risk assessment data and generate dashboards that display trends for recurring risks, the effectiveness of safety management measures, and any hazards that have not been addressed. Stakeholders can readily access this data through the app.
Comparison: Paper RAMS vs Digital RAMS
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
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|---|---|---|
| Versioning | One live RAMS version, always current across all teams | Manual, outdated copies circulate onsite |
| Approvals | Digital sign-off onsite, timestamped and logged | Wet signatures, chasing people in person |
| Audit trail | Every edit, review, and approval logged automatically | No record of who reviewed or approved what |
| Offline access | Works offline, syncs when connectivity returns | Paper works onsite and gets retyped later |
| Actions | Actions assigned, tracked, and closed in one place | Follow-ups buried in emails and spreadsheets |
| Reporting | Live dashboards for RAMS status, overdue reviews, and coverage | Manual compilation, days to produce |
| Searchability | Instant search across all RAMS records | Filing cabinets or nested folder hierarchies |
| Permissions | Role-based permissions at every level | Shared drives, no control over who edits what |
| Audit evidence | Auto-compiled from submissions and linked sign-off history | Hours collating RAMS and approvals manually |
Frequently asked questions about the RAMS App
What is included in a RAMS template?
A RAMS template includes a description of the activity or environment, roles and responsibilities, identified hazards, risk scores, control measures, safe procedures, and required signatories for validation. Templates can be generated from existing hazard registers or from photos and voice notes recorded in the field.
Does Dashpivot work even if offline?
Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like photos and hazard notes, on the phone and automatically syncs when connectivity returns.
How does AI help when completing a RAMS?
Sitemate’s AI assistant Storm can extract data from hazard registers, work procedures, and photos or voice recordings taken from the field and auto-fill the relevant fields on the RAMS. This process eliminates manual data entry, which significantly streamlines the RAMS process.
Can I update an existing RAMS template?
Yes, you can easily update the risk assessment template to align with your workflow and site-specific hazards by using the powerful drag-and-drop form builder in Dashpivot.
How do I inform relevant stakeholders when a RAMS is completed?
The RAMS App has a notification system that can be configured to automatically notify relevant stakeholders when a risk assessment form is completed, which eliminates the need for personal handoffs.
Can multiple people contribute to the same RAMS?
Yes, several team members can add notes, hazards, or sign-offs to the same RAMS form. As long as they have the right permissions and save their work, the software saves and timestamps all edits made by contributors.
What happens if conditions change after a RAMS has already been completed?
Safety officers can use the software to update the RAMS and promptly notify the relevant team members. This keeps the risk assessment safety measures up to date, rather than leaving outdated information in circulation onsite.
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