The Site Inspection Software Built for the Front Line
Sitemate’s Site Inspection Software is powered by Dashpivot, and allows site teams to easily log site inspections at the job site. Storm, Sitemate’s AI agent, can fill out reports with inspection criteria, defect details, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.
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Why Site Inspection management Is Harder than It Should Be
Time-consuming manual site inspections
Inspectors using paper-based forms take a long time to complete inspections across different areas of a site.
Delays in getting sign-off on inspections
Paper-based inspection reports often need to be passed around for review, which can hold up progress on site.
Missing and illegible inspection records
Paper-based inspection forms can easily get soiled or damaged. Furthermore, paper forms are easy to lose before reaching the office.
Cannot preview past inspection records
Completed paper-based inspections are usually filed away, which limits visibility on previous site conditions. This can cause a disconnect and prevent effective planning.
A Smarter Site Inspection App
AI-assisted inspection report creation
Storm can help turn user prompts into a complete inspection report, pre-filled with details specific to user input.
Streamlined inspections with photo capture
Inspectors can log findings, take photos of site conditions, and notify relevant personnel for follow-up, all from their mobile device.
Supervisor review before close-out
All completed inspection reports are routed to supervisors for review and sign-off before being closed out.
Cannot preview past inspection records
Site Inspection Software uses Dashpivot’s cloud storage system where all completed reports are stored. Looking into previous records can be done with a few taps and clicks.
Understanding Site Inspection Software
What is a Site Inspection Software?
A Site Inspection Software is a tool that inspectors and site personnel use to create site inspection reports, documents that record the condition of a work site against required standards. These inspections are usually carried out at set intervals, and cover details on the areas checked, any hazards or defects found, and the corrective action needed. With a Site Inspection Software, teams can keep a digital record of these inspections, as well as any follow-up action taken to close out issues found.
What does a Site Inspection Software help record?
- General information like project name, site location, and inspection date
- Areas or work zones covered by the inspection
- Checklist of items reviewed, such as equipment, housekeeping, and work in progress
- Hazards or defects identified during the inspection
- Severity or risk rating of each finding
- Corrective action required and responsible party
- Name and signature of the inspector
- Supporting photos and attachments
Why are site inspections important?
Site inspections are important because they are a means by which inspectors can identify hazards or defects on a work site, and escalate them to the responsible party before they lead to an incident or affect the quality of the work. These issues can arise from factors like poor housekeeping, damaged equipment, or gaps in following work procedures. This is especially relevant to industries like construction, industrial or manufacturing plants, where site conditions change often and can introduce new risks over time. Additionally, site inspection records serve as a basis for teams when tracking recurring issues and demonstrating due diligence to regulators and clients.
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Feed Storm the inspection details
Personnel conducting the inspection can use the voice recording feature while they walk through the site and take photos of identified defects or areas of concern, eliminating the need to manually input information.
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Data mapping
Storm extracts insights from user input, voice notes, and photos, sorts the raw data, and uses those insights to populate the right data fields of the inspection report.
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Review of inspection draft
Personnel in charge of the inspection should review the auto-populated fields to ensure everything is correct, and add any missing context.
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Supervisor review and approval
Supervisors will then review the report for any identified defects before approving the site as compliant.
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See How Sitemate Has Already Helped Companies Like Yours
"Our process now is so much quicker, easier, and more efficient. It's improved tenfold."
- Shane Russo, Site Manager
500+ employees
Zero paperwork
6 regions
Site data unified across 6 regions
Understanding site inspection data with Flowsite
Flowsite automatically transfers completed site inspection data from Dashpivot into tracking dashboards and client reporting systems, removing the need for manual re-entry. Project and client teams get real-time visibility of findings and sign-offs, so work can be reviewed and actioned with minimal admin work.
Comparison: Paper Site Inspection vs Digital Site Inspection
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
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|---|---|---|
| Form access | Instant access to site inspection forms by scanning a QR code | Requires asset identification and printing of forms |
| Data gathering | Storm auto-populates fields using photos and voice recordings | Manual data entry, which is time-consuming |
| Defect flagging | Defects flagged instantly, with follow-up actions assigned on the spot | Requires manual note-taking and separate follow-up |
| Escalation | Automated notifications escalate critical findings immediately to supervisors | Requires manual hand-offs |
| Storage | Reports stored in the cloud, accessed by searching or filters | Requires bulky binders, cabinets, and manual searching |
| Supervisors' approval | Supervisors are notified via in-app notifications | Requires physical sign-offs, which can delay approvals |
| Audit readiness | All site inspections immediately available for auditing | Requires manual compiling |
Frequently asked questions about the Site Inspection Software
Does Dashpivot work even if offline?
Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like photos and inspection results, in the phone and automatically syncs when connectivity returns.
How does AI help during a site inspection?
Sitemate’s AI assistant Storm can extract data from photos and voice recordings and auto-fill the fields of the inspection form. This process eliminates manual data entry, which significantly streamlines how teams use this site inspection software on site.
How does QR code scanning work in the app?
Each asset, unit, or work area can be tagged with a unique QR code. Upon scanning the code, the app immediately displays all relevant forms for that specific location or item.
Can I update existing forms in the app?
Yes, you can easily update forms in the app to align with your workflow and inspection standards by using the powerful drag-and-drop form builder in Dashpivot.
Can I generate dashboards from completed inspections?
Yes, quality inspection software like Dashpivot can generate dashboards based on collected data from completed forms. Supervisors and managers can easily track outstanding defects and inspection status across a site without the need to manually compile reports.
What happens to the workflow when a defect is identified during a site inspection?
Dashpivot’s notification system immediately alerts the assigned supervisor or site manager by email or in-app notification as soon as a defect is logged. From there, the supervisor can assign a corrective action to a responsible person, flag the area as requiring rework, and require a follow-up inspection before the item is marked closed.
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