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Monthly Safety Report Template: Better format than Word/Excel/PDF

Name: Monthly Safety Report Template
Creator: Sitemate
License: https://sitemate.com/resources/terms-of-service/

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To keep a construction site safe, it's important to create and maintain detailed safety reports. The monthly safety report typically assesses risks, hazards, and overall site safety to prevent accidents before they happen.

Different businesses might use different formats for their safety reports. Using a well-structured monthly safety report template can streamline the reporting process for your team, allowing them to share safety reports to boards, clients, and auditors with ease.

This customisable monthly safety report template can make your reports easier to collate and format electronically - and easier to export as a monthly safety report PDF.

100% editable monthly safety report template

Export your monthly safety report/s to PDF or CSV format

Access safety reports on mobile, tablet or computer

Add photos, eSignatures, tables and attachments to your reports

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This monthly safety report sample was generated with Dashpivot

If you're currently managing your monthly safety report format in Word, Excel sheet, or PDF, you can opt for a proper system like Dashpivot to streamline your entire reporting workflow:

Access and fill out your monthly safety report from anywhere - using any mobile, tablet or computer.
Add photos, videos, and other attachments on site or at the office to ensure your monthly safety reports are well documented every single time.
Share monthly safety reports as branded PDF or CSV documents with your company logo in one click.
Edit the contents of the monthly safety report to better suit your own projects and safety requirements with simple drag-and-drop functionality.
Display the data from your monthly safety reports in custom safety dashboards and charts online in seconds.

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Never compromise on safety by running regular monthly safety reports on site

Safety professionals play a crucial role in spotting potential site hazards and performing regular safety audits to guarantee that workers on site adhere to proper safety measures. Monthly safety reports are vital for ensuring a safe working environment that's compliant with industry regulations, like those set by the Occupational Safety and Health Administration (OSHA).

Safety reports also enable auditors to get a clear view of the construction site and easily assess the work environment. These reports can be created in either handwritten or digital formats. If you choose to write up your monthly safety report format in Word, be sure to include the following key sections:

Project details, including the project name and number
Types of incidents, with the corresponding number of cases and average occurrences
Safety activities conducted on site, with monthly, yearly, and project-based numbers
Signoff fields for the worker completing the monthly safety report

Once you’ve completed your report, you can share your monthly safety report as PDF internally or to external third parties - such as auditors - to show compliance.

If you're not using this template from Dashpivot, make sure you have a system in place to track, store, and manage your safety reports and other construction records.

How has the landscape of safety reporting changed?

Many aspects of monthly safety reporting and safety reporting general have stayed the same over time. But other aspects are constantly changing with changing equipment, technology, legislation and even cultural focus.

Technology has been the main driver of change in the last 5-10 years, with many construction and industrial companies adopting proper safety management systems which improve safety documentation, safety record storage, and automated monthly reporting on key safety KPIs and metrics.

One of the more recent nuanced changes is the integration of psychological factors into safety reporting, as well as safety compliance. Companies are now being mandated (by OSHA and other regional safety bodies) to include psychosocial hazards related to employee mental health, stress levels, workload assessments, and incidents of workplace bullying or harassment into their safety reporting.

Keep this in mind when creating your monthly safety report process, as well as your key safety metrics and KPIs.

Frequently Asked Questions

Why should I use this Monthly Safety Report format?

Sitemate’s safety templates are some of the most commonly used safety templates in the built world. Thousands of companies rely on Sitemate templates to structure their safety data capture, as well as their safety reporting and analytics. The format itself is well provne, and you can also edit the structure of the format as you see fit to alone to your own safety reporting needs, but the framework gets you most of the way there.

What's the difference between a monthly safety report and other safety reports?

Most safety reports are based off a moment in time e.g a safety inspection. A monthly safety report is more of a 'snapshot', whereby a company sumamrises the most important aspects of their safety data in a single monthly report. All companies are required to engage in base level safety reporting, as well as report on and understand things like injury rates.

Where will I get the data for my monthly safety report?

Good question. You can input the data into this monthly safety report template manually, by simply referencing your current data. You can also pipe data in via an API. If you use a software tool like Dashpivot, then you can summarise your data into analytics charts or Excel / PowerBI with native analytics functionality, which ensures your monthly safety reporting happens automatically.

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