The Incident Report Software Built for the Front Line
Reduce manual data entry when completing incident reports. Sitemate’s Incident Report Software uses AI in its Dashpivot platform to automatically structure incident reports by capturing details from photos, voice recordings, and digital witness statements, eliminating the need to manually transcribe them from memory.
Trusted by companies, projects and teams of all sizes
Why Incident Report management Is Harder than It Should Be
Relying on memory to write critical details
Supervisors generally rely on memory when transcribing details after spending hours investigating the incident, resulting in the loss of vital information.
Fewer witnesses and lack of evidence
By the time the incident report is started, witnesses may have left the incident zone, and critical evidence like environmental conditions or equipment position is lost.
Rushed reports to meet deadlines
Safety officers need a substantial amount of time to manually complete a single compliant report, but they often have to rush it to meet tight regulatory timeframes.
Incomplete documentation
Manual reporting is subject to human error, which causes missing details, wrong timestamps, and documentation that is noncompliant with regulatory requirements.
A Smarter Incident Report App
Automatic and complete documentation
Sitemate’s AI assistant Storm is integrated into the software to immediately structure a compliant incident report with complete details using the photos captured by the worker investigating the incident.
Less manual data entry
The Incident Report App has a voice recording feature that allows users to record incident details vocally. Storm examines the recording and populates the fields of the report based on it, removing the need for manual data entry.
Collects witness statements digitally
Workers investigating the incident can use the software to immediately record witness statements digitally while the people involved in the incident are still on site. These digitally recorded statements include signatures and timestamps to ensure validity.
Incomplete documentation
The Incident Report Software is capable of auto-populating required fields in the report, which include GPS coordinates, weather data, and timestamps, making a regulatory-compliant report in minutes.
Understanding Incident Report Software
What is Incident Report Software?
Sitemate's Incident Report Software is a modern tool that streamlines the process of gathering and documenting information about specific workplace incidents. Powered by its Dashpivot platform, it integrates an AI assistant called Storm to record details such as who was involved, what happened, when and where it occurred, what caused it, and any other relevant information. This documentation assists businesses in identifying hazards that must be addressed to prevent similar incidents in the future.
What should effective Incident Report Software have?
- Captures accurate location of the incident with timestamps
- Uses modern tools, like AI, for data collection
- Supports the collection of compliant witness statements
- Has integrated photo documentation
- Records environmental and weather conditions
- Tracks actions taken and personnel involved in the incident
Staying compliant with regulatory requirements
Creating incident reports, particularly in high-risk industries such as construction, must adhere to specific regulatory standards. The requirements include completing the appropriate data fields and documentation, as well as submitting the report within the reporting time frame. The Incident Report Software ensures that users meet these requirements while also maintaining consistent compliance and structured audit trails.
How To Set Up a Digital Incident Report Using Sitemate
Create the templates
Integrating Storm
Enable Storm and activate voice transcription, photo analysis, and automatic location and weather capture. Set up language settings for multilingual workplaces and witness statement formatting.
Setting up notifications
Establish the notification workflow. Set up automatic alerts to safety officers, project managers, and relevant regulatory personnel when incident reports are made. Configure the rules of escalation based on severity levels of the incident.
Training Personnel
Train personnel on how to use the Incident Report Software, especially on mobile capture, voice recording, collecting digital witness statements, and reviewing the auto-populated fields.
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Start Faster With Built-In Incident Reporting Templates
See How Sitemate Has Already Helped Companies Like Yours
"Our process now is so much quicker, easier, and more efficient. It's improved tenfold."
- Shane Russo, Site Manager
500+ employees
Zero paperwork
6 regions
Site data unified across 6 regions
Incident analysis and reporting
Flowsite can transform data from every incident report into an automated dashboard, which streamlines tracking incident rates, response time, and compliance metrics.
Comparison: Paper Incident Report vs Digital Incident Report
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
Incident capture
Witness statements
Evidence
Audit trail
Assignment and actions
Trend
Compliance reporting
Search, review, and retrieval
Paper
Frequently asked questions about the Incident Report Software
What types of incidents can be reported in the Incident Report Software?
The Incident Report Software can be used to report incidents that caused harm to people, property, and the environment. This includes illnesses, near-misses, environmental contamination, and property damage.
Can the Incident Report Software improve response time?
Yes, the Incident Report Software can automatically notify relevant supervisors and safety personnel once an incident is reported, which enables immediate action and faster investigations.
Is the Incident Report Software suitable for different industries?
Yes, the Incident Report Software can accommodate different incidents from different industries, such as construction, manufacturing, mining, and transportation.
How secure is the Incident Report Software?
Sitemate’s Incident Report Software makes use of secure cloud storage where access controls are regulated to ensure that sensitive information is accessible only to the personnel who have access to the cloud.
Can workers use Dashpivot without internet connectivity?
Yes, the Incident Report Software can work even if offline. Data collected will be stored on the mobile device and sync automatically when connectivity returns.
How quickly should an incident be reported?
Incidents should be reported immediately after they occur. Immediate reporting ensures that the exact situation is captured, which helps provide relevant data to deliver an accurate solution.
Can multiple people contribute to the same incident report?
Yes, multiple team members can add photos, voice notes, and witness statements to the same incident report. All contributions are timestamped and attributed, creating a comprehensive record while the safety officer maintains control over the final report submission.
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