The best information management system for built world companies

Replace paper forms, spreadsheets, word docs, PDFs, static folders and clunky apps with the Dashpivot Systems Cloud - the user friendly no code software platform trusted by thousands of built world companies all over the world.

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Streamlining companies, projects and teams of every size

~25,000 employees

~10,000 employees

~100,000 employees

~25,000 employees

~20 employees

~50 employees

~150 employees

~40 employees

~20 employees

~300 employees

~10 employees

~35,000 employees

~1,000 employees

~5,000 employees

~5,000 employees

~30,000 employees

Dashpivot is the only software which brings your entire workforce and information into one place in real-time

In the office

Leading hands on site

Workforce & external

Send and receive information from anywhere in real-time.

Using multiple systems or legacy formats like paper, word and excel docs to manage team, project and company information results in inaccurate data, lost records and countless hours of manual data entry and formatting.

Using Dashpivot, you can get all of your workforce on the same system, so that information and communication is simple and efficient between the office and site.

Distribute information from the office to your site workers in a couple of clicks so they can access what they need whenever they need it, and receive records back from the field instantly.

Full mobile data collection and control in the field for supervisors, foremen, leading hands - with an easy to use app

  • Easy digital forms

  • Photo & video

  • Offline mode

  • Location tagging

  • One-click send PDF

  • Required fields

  • Kanban workflows

  • Tables & dropdowns

  • E-signatures

  • Conditional form logic

  • Contactless sign

  • PDF & photo markup

  • Photo date/time stamping

  • Automated formulas

  • Draft and autosave

  • iOS and Android

An even simpler app experience for your general workforce and any external parties.

Consolidate more of your field records into a single system and streamline how the entire workforce sign off and submit method statements, timesheets, inductions, incident reports and more.

Completely free for all external visitors and single submission forms, and a low cost paid user type for specific internal use cases - making it easy and affordable to digitise all of your paperwork and turn your entire operation into a professional well oiled machine.

  • Digital ID cards

  • Instant signoff

  • Digital forms

  • QR code posters

Dashpivot is the only software which brings your entire workforce and information into one place in real-time

Send and receive information from anywhere in real-time.

Using multiple systems or legacy formats like paper, word and excel docs to manage team, project and company information results in inaccurate data, lost records and countless hours of manual data entry and formatting.

Using Dashpivot, you can get all of your workforce on the same system, so that information and communication is simple and efficient between the office and site.

Distribute information from the office to your site workers in a couple of clicks so they can access what they need whenever they need it, and receive records back from the field instantly.

The Dashpivot platform is a set of powerful and flexible building blocks which enable you to capture, store, automate and analyse any information in the way that you want

Users

Folders

Templates

Photos

Lists

Analytics

Smart digital documents

Dashpivot templates replace paper and clunky word docs and excel spreadsheets with smart digital forms which enable any form to be accessed, filled out, updated and managed from mobile, tablet or computer.

Use the drag and drop form builder to build any form with ease, choose and customise from hundreds of free templates, or convert your existing docs into the digital format instantly.

A secure database of all your critical photos and evidence

The Dashpivot photo section enables you to store all of your photos in one place, with critical information like GPS, comments, tags, markups and more. Everyone person with access to the system can see all new photos added in real-time - so no piece of evidence can ever go missing again.

Attach photos directly to forms as evidence and context, or just take important standalone photos for progress, defects, dilapidation records and more.

A single database and single source of truth

The Dashpivot lists section replaces all of those old and outdated excel databases floating around. You can create lists of any of your objects or assets including people, equipment, cost codes, projects, subcontractors and more.

List items can be referenced inside of Dashpivot templates, and each list item can have documentation and expiry reminders attached to them to stay on top of your database.

Get better and more accurate data about your operations and KPIs to make informed decisions

Dashpivot analytics enable you to track information being collected inside of your forms in real-time.

You can build custom dashboards and charts for company or project safety, commercials, quality, financials and more - so you can always see what's happening and make more informed decisions about your operations.

Use folders to organise your data and teams

Control your overarching internal records with a flexible folder structure, so that people only have access to the information that is applicable to them.

For example, certain workers may only need access to the information from one site, so just grant them access to that specific site folder.

Layer permissions on top of folder controls and you have highly secure and completely flexible controls over who gets access to what and why.

Multiple user types enable you to optimise for the functionality, pricing and record control which suits you

Inside of Dashpivot, there are four (4) different users types which are designed to align with the way built world companies operate, so you can optimise the experience for your types of workers and site visitors and get exactly what you pay for.

User permissions on top of user types give specific controls over what people can access and see.

The Dashpivot platform is a set of powerful and flexible building blocks which enable you to capture, store, automate and analyse any information in the way that you want

Multiple user types enable you to optimise for the functionality, pricing and record control which suits you

Inside of Dashpivot, there are four (4) different users types which are designed to align with the way built world companies operate, so you can optimise the experience for your types of workers and site visitors and get exactly what you pay for.

User permissions on top of user types give specific controls over what people can access and see.

USERS

Multiple user types enable you to optimise for the functionality, pricing and information control which suits you

Dashpivot Contributors

Dashpivot Visitors

Sitemate Paid Users

Sitemate Free Users

Dashpivot Contributors

Dashpivot Contributor Users are internal staff members - and typically include office workers/administrators, management, supervisors, engineers and technicians who have more visibility and/or control over your processes and records.

Dashpivot Visitors

Dashpivot Visitor Users are external workers or parties - and typically include contractors, subcontractors and/or clients who collaborate with you or need some level of access to your records but won't be able to see folders or templates they aren't assigned to.

Dashpivot Visitor Users are completely free on the Free Trial, Pro Plan and Enterprise Plan.

Sitemate Paid Users

Sitemate Paid Users can signoff, submit and review forms electronically - and typically include internal operators and general internal workforce team members who require regular, ongoing and even easier access to digital forms and processes.

Sitemate Paid Users are an extremely affordable user type and get an even simpler mobile app experience, perfect for the general workforce and use cases including pre starts, log sheets, timesheets and more.

Sitemate Free Users

Sitemate Free Users can download and use the Sitemate App and digital ID card for free to easily signoff, submit and review forms electronically. You can setup professional QR code posters/stickers for use cases like inductions or equipment pre starts, or distribute forms to people no matter where they are in a couple of clicks.

Sitemate Free Users can be internal workers, external workers or parties and/or site visitors.

Multiple user types enable you to optimise for the functionality, pricing and information control which suits you

Dashpivot Contributors

Dashpivot Contributor Users are internal staff members - and typically include office workers/administrators, management, supervisors, engineers and technicians who have more visibility and/or control over your processes and records.

FOLDERS

Dashpivot makes it incredibly easy to setup, organise and control access to forms, photos and records via a flexible folder structure

Flexible folder structure

Access controls

Archive

Flexible folder access control

Control your overarching internal records with a flexible folder structure, so that people only have access to the information that is applicable to them.

For example, certain workers may only need access to the information from one site, so just grant them access to that specific site folder.

Layer permissions on top of folder controls and you have highly secure and completely flexible controls over who gets access to what and why.

Flexible folder access control

Control your overarching internal records with a flexible folder structure, so that people only have access to the information that is applicable to them.

For example, certain workers may only need access to the information from one site, so just grant them access to that specific site folder.

Layer permissions on top of folder controls and you have highly secure and completely flexible controls over who gets access to what and why.

Full access controls over internal user management

Give the right access and permissions to the right people with a number of different and easily editable permission types.

Remove access with a single click - once people no longer need access, they won't be able to edit, delete or access private information.

Focus on active projects and work, without losing sight of important data from previous jobs

Keep your projects organised by archiving completed projects or teams that have finished their work on a project, making it easier to keep track of your ongoing projects.

Select which folders you want to archive, and then find archived projects in the archived tab so nothing is ever lost.

Dashpivot makes it incredibly easy to setup, organise and control access to forms, photos and records via a flexible folder structure

Flexible folder access control

Control your overarching internal records with a flexible folder structure, so that people only have access to the information that is applicable to them.

For example, certain workers may only need access to the information from one site, so just grant them access to that specific site folder.

Layer permissions on top of folder controls and you have highly secure and completely flexible controls over who gets access to what and why.

TEMPLATES

Templates enable complete standardisation, and powerful automations eliminate data entry and double-handling across your entire operation

Ensure submitted forms are actioned with automated workflows

Workflows enable you to setup simple yet powerful automations which notify chosen people at certain stages of a process. View these workflows to see the current status of permits, approvals, delays, and variations so nothing important ever gets missed.

Convert all of your records into a register, with no manual formatting or data entry.

Say goodbye to filling in forms and maintaining spreadsheets and 'databases' as well. Dashpivot can convert all of your information into a register in a single click so you don't have to manage multiple sources of information.

Switch to Timeline view to see an overview of all submitted forms

Register view is great for seeing a spreadsheet view of reports, but the Timeline view is great for seeing a quick overview of reports submitted by date.

You can choose which tag is showing with the report to make for easy organisation - common tags used are location, project or team to quickly see how each selection is performing.

Convert your time-consuming manual documents to smart digital forms.

Create or customise any digital form you want with the simple drag-and-drop form builder, or choose from our extensive free template library to get started straight away or make minor adjustments to suit your needs.

Powerful fields enable you to choose how information is captured and managed within forms to save time and improve data accuracy.

A secure database of all your critical photos and evidence

The Dashpivot photo section enables you to store all of your photos in one place, with critical information like GPS, comments, tags, markups and more. Everyone person with access to the system can see all new photos added in real-time - so no piece of evidence can ever go missing again.

A single database and single source of truth

The Dashpivot lists section replaces all of those old and outdated excel databases floating around. You can create lists of any of your objects or assets including people, equipment, cost codes, projects, subcontractors and more.

List items can be referenced inside of Dashpivot templates, and each list item can have documentation and expiry reminders attached to them to stay on top of your database.

Track what's happening in the field in real-time

Dashpivot analytics enable you to track information being collected inside of your forms in real-time. You can build custom dashboards and charts for company or project safety, commercials, quality, financials and more - so you can always see what's happening and make more informed decisions about your operations.

Templates enable complete standardisation, and powerful automations eliminate data entry and double-handling across your entire operation

Convert your time-consuming manual documents to smart digital forms.

Create or customise any digital form you want with the simple drag-and-drop form builder, or choose from our extensive free template library to get started straight away or make minor adjustments to suit your needs.

Powerful fields enable you to choose how information is captured and managed within forms to save time and improve data accuracy.

FORMS

Digital forms which can be accessed and completed on any computer, tablet or mobile device, with powerful form fields to make capturing any information quick and easy

Tables

Required fields

Conditional logic

Formulas

eSignatures

Tables

Dashpivot handles complex forms like SWMS and ITPs better than any other tool, and tables can be like mini forms inside of forms, with the ability to add dropdowns, photo fields, photos, text and more within individual tables.

Required fields

Make any field in your template a required field, to ensure your forms are always filled out properly and you always get the critical information.

Save massive amounts of back and forth and wasted time between the office and field.

Conditional form logic

With conditional form logic, you can nest fields which are only shown or become 'available' based on the answers/inputs to other form fields, meaning people only need to see and action forms which are actually applicable.

Powerful formulas

Save field and office workers time and never have miscalculated information again by using formulas to completely automate simple or complex calculations within forms.

eSignatures

Keep all of your forms professional and compliant with digital signatures.

There are multiple signature types to choose from including contactless sign and manual sign, so that signing off digitally is always quick and easy.

Smart electronic forms which are quick and easy to complete on any device, resulting in accurate real-time information

Dashpivot handles complex forms like SWMS and ITPs better than any other tool, and tables can be like mini forms inside of forms, with the ability to add dropdowns, photo fields, photos, text and more within individual tables.

PHOTOS

Capture photos and videos in the field knowing they will be stored safely and automatically organised, or attach them directly to forms as evidence

Unlimited records

Photo stamps

Markup

Geolocation

Tags

Unlimited records

Stop sending photos back and forth via whatsapp and email or storing critical evidence on different computers and hard drives.

Using Dashpivot, workers can take as many photos and videos as they like, and every record is instantly and automatically synced to the database for everyone to see and neatly organised into folders so they can be found in a couple of clicks at any time.

Photo Stamping

Improve every photo record with automatic time, date geolocation and other optional photo stamps, which you can control and toggle with ease.

Ensure that every photo taken on site can not be disputed.

Markup

Improve communication with detailed photo markup to highlight important information or changes.

Ensure anything important is quickly and easily noticeable. Photo markup is perfect for defects, incidents, dilapidation and other critical visual proof.

Geolocation

Know exactly where photos are taken with automatic geolocation tagging on photo records.

Geolocation is extremely useful for safety photos, environmental photos, asset management and more - and also provides additional and useful context to every photo record.

Smart tags

Create and add tags to photos to help organise and categorise records.

Tags make it easy to sort, filter and breakdown any number of photos into manageable and usable information.

Capture photos and videos in the field knowing they will be stored safely and automatically organised, or attach them directly to forms as evidence

Stop sending photos back and forth via whatsapp and email or storing critical evidence on different computers and hard drives.

Using Dashpivot, workers can take as many photos and videos as they like, and every record is instantly and automatically synced to the database for everyone to see and neatly organised into folders so they can be found in a couple of clicks at any time.

LISTS

A single smart database for your people, assets and other lists which you can reference at anytime and always rely on

Single source of truth

Standardised form data

List properties

Automated reminders

Update and collaborate on a single database to maintain one source of truth

Many companies store crucial lists on seperate spreadsheets where they are out of date and people are referencing completely different data sets.

With Dashpivot lists, you can database all of your lists in a single touch digital format, meaning everyone is viewing, updating and referencing the exact same list data at all times.

Reference your lists in your forms to keep your data standardised and accurate

Setup your forms so people can select from pre-defined lists to keep your data accurate and standardised.

Reference organisational level lists across any or all of your forms at once, and build form specific lists unique to a specific template.

When you update a list or list item, those changes are instantly reflected throughout the system so everyone is always working off the same latest version of the list in real-time.

Lists with key information and smart fields

Add list properties to list items to provide extra detail and critical information.

There are multiple types of list properties including attachments, dates, number and free text fields so you can store information in a cleaner and more flexible and richer format than an excel sheet.

Set reminders and notifications on list items

Expiry dates and custom reminders enable you to get notified when a specific list property is expiring or expired, including certificates, registrations, maintenance dates and more.

Choose who gets notified and when, to make sure nothing important ever gets missed.

A single smart database for your people, assets and other lists which you can reference at anytime and always rely on

Update and collaborate on a single database to maintain one source of truth

Many companies store crucial lists on seperate spreadsheets where they are out of date and people are referencing completely different data sets.

With Dashpivot lists, you can database all of your lists in a single touch digital format, meaning everyone is viewing, updating and referencing the exact same list data at all times.

ANALYTICS

Real-time analytics give you real-time insights on performance, functional metrics and other key information

Frequency charts

Bar charts

Ratio charts

Dashboards

Frequency charts for changes in work done over time

Frequency charts are great for tracking hours worked and work done.

Track project and specific activity progress in real-time so you can understand how much is getting done each day and adjust accordingly to avoid end of project headaches.

Utilise bar charts for work completed

Bar charts are great for breakdowns of work done by teams or projects.

Quickly see who's worked the most hours, completed the most work and compare changes over time.

Use ratio charts to understand percentage breakdowns

Understand the breakdown of different reports and results with the ratio chart.

Ratio charts are extremely useful for work done, team hours worked, etc to see how each cohort performed as a percentage.

Combine your charts into dashboards

Use Dashboards to bring together and organise multiple charts.

Group reports by team, function, project or category of work, and come back at any time to see the latest information which is constantly updated in real-time.

Real-time analytics give you real-time insights on performance, functional metrics and other key information

Frequency charts for changes in work done over time

Frequency charts are great for tracking hours worked and work done.

Track project and specific activity progress in real-time so you can understand how much is getting done each day and adjust accordingly to avoid end of project headaches.

THE DASHPIVOT MOBILE APP

The most powerful mobile app for the built world, the Dashpivot app enables you to capture and manage any information from the field

Complete site, workforce and information control from the field

The Dashpivot Mobile App is the field access point for management, engineers, supervisors and technicians - enabling site and workforce management directly from the field through quick and easy electronic data capture, data management and information automation.

Excessive paper usage

Our sites and offices are drowning in pieces of paper - manual to sort, easy to lose and impossible to find what you need, when you need it.

Projects, sites and jobs across industries in the built world are responsible for excessive amounts of physical pieces of paper being printed every single day.

Dashpivot already helps teams go paperless, streamline their workflows and provide access to information in real-time, but we want to take it one step further.

Our Dashpivot Seedlings Project is a social good initiative that aligns the built world's adoption of digital tools, with an ongoing investment Sitemate will be making into Reforestation.

Every form you create is helping plant a tree and offsetting CO2 emissions.

3,000
Total trees planted

930
Tons of CO2 absorbed

375
Working hours created

7
Countries made greener

Once inside of Dashpivot, you can pick and customise off the shelf systems to guarantee you have standardised and compliant procedures and records

Integrated management system

Consolidate your processes into a single solution to standardise data capture, eliminate double-handling, and enable real-time tracking

Safety Management

Improve how you document, manage and track safety processes including incident reports, toolbox talks and more to remain compliant while keeping everyone safe

Quality management

Increase close out rates and shorten time to rectification by streamlining quality documentation, records, and internal & external workflows

Environmental management

Document, measure and monitor environmental processes on your sites and projects effectively to maintain pristine environmental conditions and positive stakeholder relations

Commercial and contractual

Improve your commercial processes and record keeping to better document, organise and track field data including site diaries, variations and delays - reducing costly misses and commercial losses

Asset management

Manage your plant, equipment and assets safely and efficiently, from critical inductions, inspections and registers to frequent pre starts, equipment sign outs, maintenance and servicing

Production

Track work, materials, waste, and project progress in real-time - giving you and your company unprecedented production controls and insights

Financials

Streamline cost and resource tracking and automate financial data aggregation across timesheets, dayworks sheets and more to get instant cost and time records and insights

Once inside of Dashpivot, you can pick and customise off the shelf systems to guarantee you have standardised and compliant procedures and records

Integrated management system

Consolidate your processes into a single solution to standardise data capture, eliminate double-handling, and enable real-time tracking

Safety Management

Improve how you document, manage and track safety processes including incident reports, toolbox talks and more to remain compliant while keeping everyone safe

Quality management

Increase close out rates and shorten time to rectification by streamlining quality documentation, records, and internal & external workflows

Environmental management

Document, measure and monitor environmental processes on your sites and projects effectively to maintain pristine environmental conditions and positive stakeholder relations

Commercial & contractual

Improve your commercial processes and record keeping to better document, organise and track field data including site diaries, variations and delays - reducing costly misses and commercial losses

Asset management

Manage your plant, equipment and assets safely and efficiently, from critical inductions, inspections and registers to frequent pre starts, equipment sign outs, maintenance and servicing

Production

Track work, materials, waste, and project progress in real-time - giving you and your company unprecedented production controls and insights

Financials

Streamline cost and resource tracking and automate financial data aggregation across timesheets, dayworks sheets and more to get instant cost and time records and insights

Use, combine and customise off the shelf apps to streamline any of your paperwork and processes with ease - and use as many as you want for the same price

Many companies start small with a single use case or a couple of use cases, and convert more of their processes to digital as they go

Use, combine and customise off the shelf apps to streamline any of your paperwork and processes with ease - and use as many as you want for the same price

Many companies start small with a single use case or a couple of use cases, and convert more of their processes to digital as they go

Already got systems and forms? Convert your existing processes straight into the digital format

If you already have Word, Excel or PDF forms, or another management system, you can automatically convert your existing forms and processes into the digital format automatically.

If you don't have all of your processes setup or would like them improved, you can choose from our library of free templates and edit and customise all forms in the system easily.

Become more professional and more compliant in days, not months or years

Sitemate has worked with a number of companies on getting and maintaining ISO certification - and a digital management system makes demonstrating your management system and passing system audits almost automatic.

Work better and win more and bigger work with better systems and processes.

SOC-2 Certified

Trusted by Systems & IT teams all over the world

SOC 2 defines criteria for managing customer data based on five “trust service principles”—security, availability, processing integrity, confidentiality and privacy.

Watch how other companies have easily digitised and improved their operations using Dashpivot

T & W Civil Engineering

See how some of the UK's leading construction companies have digitised and consolidated all of their field paperwork using one easy to use system

AM1 Projects

See how some of the UK's leading engineering firms are streamlining and professionalising all of their field and project records

Start easily streamlining your processes with Dashpivot today