Safety Alert Template
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~10,000 employees
~500 employees
~25,000 employees
~20 employees
~50 employees
~1,500 employees
~20 employees
What is a Safety Alert?
A Safety Alert is exactly what it sounds like - it's an alert about a safety issue or incident which needs to be issued and distributed to the relevant people, teams and projects. It's a formal notice to relay important safety-related information to everyone in the workplace. It's pretty common in the construction, manufacturing, transportation, and other high-risk industries.
Straightforward Safety Alerts raise awareness to the workplace about the hazards, recent incidents on site, or the new safety protocols implemented. It's a no-nonsense way to keep everyone safe and focused. It could either be posted on a board, handed out during a toolbox talk, or emailed to everyone. A Safety Alert might just be a one-page (typically) simple document, but it's a quick and powerful tool to keep safety a priority.
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How does a Safety Alert help manage risks?
Construction, oil and gas, mining and other industrial sites are dangerous places to work. Companies in these industries proactively plan for project safety, with safety plans, documentation and permits enabling teams to perform tasks more safely. But even the best laid plans can't factor in unexpected events and changes. For this, companies need to create and issue safety alerts.
These high-risk industries need a fast and effective way to spread safety information and make it easily digestible for workers on the ground and managers in the office.
It's always necessary to implement safety protocols, but if your business or organisation shows the following indicators, then you need to incorporate Safety Alerts ASAP.
- If your workplace experiences too many repeated accidents, injuries, close calls, or near misses. Those are obvious signs your safety protocols might not be taken seriously, or the hazards aren't being addressed at all. Use a proper Safety Alert and make sure everyone gets to read them, starting from the unaddressed ones, to the early signs.
- If your site works in heavily unpredictable conditions. New risks mean new safety measures, safety protocols evolve, and everyone has to be alerted as soon as they are issued.
- If your workers themselves have voiced out their concerns about unsafe work environment, equipment failure, hazards, and more, then you definitely need to implement Safety Alerts and listen to your workers.
What needs to go into a Safety Alert Template?
Safety Alerts vary in their content, based on the industry, type of work, activity taking place, or urgency, however most of them contain generic elements to ensure information are digestible like below:
- An attention-grabbing title that summarises the entire Safety Alert.
- Clear and concise description of the incident or hazard that happened, or how a new safety protocol was implemented (root cause).
- Preventive actions, control measures, and recommendations: like maybe a new training in place, or changes in protocols, or new safety measures
- Images and diagrams: sometimes they're easy to remember if the safety rules, and hazards and unsafe conditions are visualised
Some safety alerts are for a specific piece of equipment or machinery, while others are unexpected events which people should know about in order to prevent future hazards and incidents.
Who needs to follow the Safety Alerts?
Safety Alerts are mainly for workers who are around hazardous environments, like on-site workers who are most exposed to the risks and hazards. Everything is placed for their own safety. The managers, on the other hand, are in-charge of enforcing these safety protocols as indicated in the Safety Alerts. It's their job to make sure everyone is safe, working with safety as a priority, and maintaining compliance.
Workers who follow the contents and precautions in a Safety Alert depends on the type of work, like for example, if the Safety Alert is all about safe usage of tools and machinery, then it's directed to equipment and maintenance operators.
Overall, the main recipients, the workers, of Safety Alerts shouldn't just treat it as another document. It's a lifeline, a look-out document, that really just keeps everyone safe.
Other popular safety templates you can use and customise for free

JSA
This JSA form makes your JSA's easier to complete, share and keep organise so everyone performs their jobs more safely

Safety toolbox talk
This toolbox talk template is quick and easy to complete and signoff on site, and keeps all of your toolbox talks neatly organised and professional

Hot works permit
Ensure the necessary steps are taken before handling hot works
This Safety Alert was generated with Dashpivot
This safety alert template is powered by Dashpivot, making it easier than ever for you to create, manage and distribute safety alerts:
- Complete your Safety Alert form on any device - mobile, tablet or computer.
- Manage your Safety Alerts online, where they are securely stored, organised and easily searchable.
- Edit and tweak the Safety Alert template form fields with drag-and-drop functionality.
- Convert all of your Safety Alerts into a register view to find information quickly and eliminate admin.
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