The Delivery Docket App Built for the Front Line

Sitemate’s Delivery Docket App is powered by Dashpivot, and allows site teams to easily log deliveries at the job site. Storm, Sitemate’s AI agent, can fill out dockets with material details, quantities, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.

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Why Delivery Docket management Is Harder than It Should Be

Slow manual recording of deliveries

Workers using paper-based delivery dockets take a long time to record item counts, condition, and signatures for each delivery.

Paper-based dockets can be lost or damaged

Paper-based dockets can easily get soiled or damaged in transit, affecting legibility. Furthermore, paper dockets are easy to lose or misplace before reaching the office.

Incomplete dockets may lead to supplier disputes

Without clear records of item condition and quantity at the point of delivery, disputes with suppliers over missing or damaged items become difficult to resolve.

Cannot preview past delivery records

Completed paper dockets are usually filed away, which limits visibility on previous deliveries. This can cause a disconnect between site teams and procurement.

A Smarter Delivery Docket App

AI-assisted delivery docket creation

Storm can help turn user prompts into a complete delivery docket, pre-filled with details that are specific to user prompts and input.

Recording deliveries is simplified

Workers can log delivery details directly from their phone or tablet as items arrive, capturing more accurate and timely records.

Streamlined recording with photo capture

Workers can log item condition and quantities, take photos of any damage or discrepancies, and notify relevant personnel for follow-up, all from their mobile device.

Cannot preview past delivery records

All completed dockets are routed to supervisors for review and sign-off, where they can quickly affix e-signatures using Dashpivot.

How AI works in this Delivery Docket App

Storm, Sitemate's AI agent, can extract insights from user prompts, photos, and voice notes about the delivery, and generate entries for the delivery docket automatically. This means workers can log deliveries in a fraction of the time, as all they need to do is review the drafted content before confirming receipt.

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Storm
AI Form Fill
Capture what you see and say - Storm will fill the form.

Use the photos and voice clip to fill out the Delivery Docket for me

Fill

Feed Storm details on the delivery docket

Storm can pull insights from user prompts, photos, and voice notes, and use that information to fill a pre-set delivery docket.

Data mapping

Storm fills the form with information, such as delivery items, quantities, and supplier details, relevant to the user’s input.

Review the draft and confirm the delivery

Workers should review the generated delivery docket to confirm items received and add any missing details. This is especially important for partial deliveries or damaged goods.

Quality review by supervisors

All that is left to do is for supervisors to review the submitted delivery docket, add any final notes, and approve it for submission. Once approved, the docket is sent to the relevant stakeholders or approvers for their review.

How AI Helps With Delivery Docket

Simplifying the Delivery Docket Process

  • Storm and AI Form Fill help workers turn prompts, photos, and voice notes into a formal delivery docket in seconds
  • Available on any device, the Delivery Docket App lets crews log deliveries, materials, and quantities right on their mobile phones, right when items arrive on site
  • Pre-built templates guide workers through what to capture, so nothing gets missed
  • Digital timestamping, GPS tagging, and photo capture streamline traditional manual admin work when creating delivery dockets
  • Workers and supervisors can easily edit the generated output to adjust quantities, add notes and remarks, or flag potential issues before the docket is completed
  • Stakeholders and project management get notified immediately of new delivery dockets when the docket is submitted for approval

Understanding Delivery Docket Software

What is a Delivery Docket App?

A Delivery Docket App is a tool that suppliers, drivers, and site personnel use to create digital delivery dockets, which record the details of materials, equipment, or goods delivered to a job site. These dockets are usually manually created at the point of delivery, and cover details like what was delivered, the quantity, and the condition of the goods upon arrival. With a Delivery Docket App, teams can move documentation of these deliveries online, keeping a secure, digital record of safe receipt or any discrepancies or issues raised upon receipt of the delivery.

What does a Delivery Docket App help record?

  • General information like project name, site location, and delivery date
  • Supplier name and driver details
  • Description and quantity of materials, equipment, or goods delivered
  • Purchase order or reference number
  • Condition of goods upon arrival, including any damage or shortage
  • Name and signature of the person receiving the delivery
  • Supporting photos and attachments
  • Notes on any discrepancies or issues raised on receipt

Why are delivery dockets important?

Delivery dockets are important because they are how site personnel can confirm that materials or equipment delivered match what was ordered. Delivery dockets also serve as basis for escalation of any discrepancies to procurement or site management teams for proper action. Examples of common discrepancies during delivery are incorrect quantities, damaged material or equipment, or delivery delays; all of which can negatively affect a project's schedule and cost. This is especially relevant to industries like construction and industrial or manufacturing plants, where materials are frequently delivered to site and in large volumes throughout a project.

How To Set Up a Digital Delivery Docket Using Sitemate

Set up Delivery Docket templates

First, you will need to create the templates that will be used as standard forms for all your delivery dockets. Supervisors can create these forms in Dashpivot, where they can add fields for project details, supplier information, delivered items, quantities, and receiving personnel.

Use Storm to fill out Delivery Docket templates

Storm captures insights and context from all types of user input. Manual user prompts, voice notes, photo analysis, and automatic location and time capture are all taken into account in the form.

Set up notifications

Set up the notification workflow within Dashpivot to send automatic alerts to supervisors and project managers as soon as delivery dockets are logged.

Train personnel

Train personnel on how to use the Delivery Docket App, especially on how to input data, photos, and voice recordings, collect signatures, and review the auto-populated fields.

Go live with the Delivery Docket App

Deploy the Delivery Docket App to workers on the ground and start creating consistent, well-documented delivery dockets.

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Start Faster With Built-In Delivery Docket App Templates

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Mobilisation Plan

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Construction Risk Management Plan

This construction risk management plan example and sample is free and customisable. It has better functionality than plans in PDF.

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Labour Quotation for Building Construction

This labour quotation for building construction template makes it easier to issue and approve labour quotations - and share them as PDF.

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See How Sitemate Has Already Helped Companies Like Yours

Mulgoa Quarries

"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."

- Rhys Thomas, CFO

95% time saved

On manual HR data entry tasks

0 lost forms

Thanks to digital submission

Flowsite makes tracking deliveries made to the job site easy

Flowsite automatically transfers approved delivery docket data from Dashpivot into your company's procurement systems or Excel templates, removing the need to manually re-enter data when reconciling deliveries. This way, site and procurement teams get accurate, real-time records of materials received, with minimal admin work on the site team's end.

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Comparison: Paper Delivery Docket vs Digital Delivery Docket

Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.

Delivery docket preparation

Delivery docket format

Versioning

Recording speed and flexibility

Data capture

Proof of delivery

Approvals

Audit trail

Matching to orders and invoices

Storm uses voice notes, field notes, and other user input to create delivery dockets with pre-filled data that drivers can use as a guide.
Consistently get accurate and quality content, neatly formatted within a standard form for all delivery dockets.
Everyone works from one live version that's always up to date.
Drivers can log a delivery within minutes, straight from a phone or tablet, right at the drop-off point.
Item quantities, descriptions, and delivery details are captured immediately by drivers on their phones.
Photos and a digital signature can be captured on-site to confirm the delivery was received.
Once the docket is complete and submitted, the appropriate personnel are automatically notified for review and approval.
Every submission, edit, and approval is time-stamped as soon as it is made.
The related order or invoice is attached digitally to the appropriate docket

Paper

Delivery dockets must be filled out from scratch every time, relying on the driver's memory of what was delivered.
Delivery docket quality and completeness vary depending on who is preparing and filling out the form.
Supervisors have to manually update and send out the most recent version of the delivery docket form.
Recording a delivery means drivers need to spend time later, finding a form and writing it up from memory.
Drivers have to write everything down by hand, then match it up with the right order or job later.
Proof of delivery relies on a paper copy being signed, kept safe, and returned to the office.
Getting the approving personnel to sign-off means physically passing on, scanning, or emailing the paperwork.
Each change or edit must be time-stamped manually, and tracking these changes will require more digging.
Requires manual cross-checking of paperwork later

Frequently asked questions about the Delivery Docket App

Does Dashpivot work even if offline?

Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like photos and delivery details, in the phone and automatically syncs when connectivity returns.

How does AI help when logging deliveries?

Sitemate’s AI agent, Storm, can extract data from photos and voice recordings and auto-fill the fields of the delivery docket. This process eliminates manual data entry, which significantly streamlines the process of logging deliveries on site.

What does a typical delivery docket format include?

A delivery docket format usually covers supplier details, delivery date, item descriptions, quantities, and a signature field for confirmation. Optionally, dockets can also include information on any discrepancies or issues noted upon delivery.

Can I update existing forms in the Delivery Docket App?

Yes, you can easily update the delivery docket template in the Delivery Docket App to align with your workflow and supplier requirements by using the simple drag-and-drop form builder in the app itself.

Can I generate dashboards in the Delivery Docket App?

Yes, with Flowsite, you can generate dashboards based on data collected from submitted delivery dockets. This means supervisors can easily check in on deliveries without the need to manually compile records.

What is the difference between a delivery docket and a goods receipt?

In practice, a delivery docket is an external document sent by the supplier to the receiver to sign, as confirmation of what items were delivered. A goods receipt is an internal document created by the receiving company’s warehouse or procurement team to confirm the safe receipt of the delivery.

Version History

2026-07-09 v1.0 Sitemate
First published content.

Delivery Docket in Minutes, Not Hours

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