It’s mentioned earlier in this article that a CPP is a live document, meaning it needs to be continuously updated to align with the revisions and changes in real time. If you’ve been using Word as the tool to create your CPP, then you must know how difficult it is to manage revisions, keep track with the changes being made per revision, and more updates, most especially if it’s a large project. You’re getting all details from owners, contractors, engineers, designers, and workers from everywhere on the field. It’s hard to keep record of all revisions coming from multiple people if data collection isn’t standardised. Furthermore, you’d have to sit down and manually type those yourself after receiving details from them. This tedious and long process risks how truthful the information are. It’s better and less time-consuming if collaboration was doable and that information can be documented in real time. Dashpivot is the perfect tool that solves managing revisions, centralises data, promotes collaboration, and standardises your CPPs.

Dashpivot is an information management system that allows you to create a standardised structure of your CPP, to be used across all your organisation's projects. Discussed below is how you can use Dashpivot to streamline your CPP process and management.

Take for example, there’s a new project called Project A and you need to create a CPP before starting the project. Firstly, you go to Dashpivot, and then design your CPP structure aligning to your organisation’s using its drag-and-drop form builder. Standardise the contents of your CPP structure by adding tables for the hazards list, text fields for basic information, prefilled sections as guides, checklists when necessary, yes or no sections with conditions, dropdown lists, and more. Dashpivot is a flexible build-a-form application that allows you to customise your CPP depending on your needs. Set fields as ‘required’ fields so that no one misses out on important details. For the hazard identification section, you can add a ‘default’ table so that when you’re filling the form out, you can add as many entries as you want. The customisation capabilities of Dashpivot allows you to cater the contents to your organisation’s preferences and needs, ensuring that important details won’t be missed out.

Next, using this legacy form, you add a new form and name is Project A CPP. This new form basing from the ‘legacy form’ is now the one you’ll be working on for entire duration of Project A. Anytime you want to review, edit, or update the structure of your CPP, you can easily do so by using a desktop or laptop. This form can be now accessed conveniently using a smart phone or tablet, anywhere. Use your mobile device or tablet for data entry while going through the site you’ll be working on. Talk to contractors and key persons and write the necessary information on-the-go using the Dashpivot app. You just take out your mobile phone and jot down the data. Dashpivot sports accessibility and convenience. You can upload data real-time, anytime and anywhere. Even in remote areas with limited accessibility to the internet connection, Dashpivot saves your progress and syncs data once you’re connected to the internet. With Dashpivot’s centralised database feature, team members who have access to documents can view the forms in real-time in their offices using their own devices. Dashpivot encourages real-time synchronisation and collaboration, so you don’t have to worry about multiple versions and copies.

When filling out the forms, Dashpivot’s friendly interface makes it so easier and simpler for workers. As mentioned, a CPP is a live form, so there will always be revisions and updates. Instead of a Word document where you’re making multiple copies and renaming them, just simply use the same form, access them, and edit. You can add a table of revisions changes so users can input the changes they’re made across the document. It’s as simple as that.