The Journey Management Plan App Built for the Front Line
Sitemate’s Journey Management Plan App is powered by Dashpivot, and allows site teams to easily log journey management plans before travel. Storm, Sitemate’s AI agent, can fill out plans with route details, risk controls, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.
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Why Journey Management Plan management Is Harder than It Should Be
Slow manual journey plan creation
Drivers using paper-based forms take a long time to complete journey management plans before setting off.
Missing and illegible journey plans
Paper-based journey plans can easily get soiled or damaged. Furthermore, paper forms are easy to lose before reaching the office.
Compliance gaps due to skipped plans
Due to the time it takes to complete paper-based journey plans, drivers may skip the process, which compromises safety and compliance.
No visibility on driver location or status
Paper-based journey plans offer no real-time visibility on driver location or progress. This can delay response times if a driver runs into trouble.
A Smarter Journey Management Plan App
AI-assisted journey plan creation
Storm can help turn user prompts into a complete journey management plan, pre-filled with details specific to user input.
Real-time visibility on driver status
Drivers can check in at set points during their journey, giving supervisors real-time visibility on location and progress.
Supervisor review before departure
All completed journey plans are routed to supervisors for review and sign-off before drivers are cleared to depart.
No visibility on driver location or status
The Journey Management Plan App uses Dashpivot’s cloud storage system where all completed plans are stored. Looking into previous journeys can be done with a few taps and clicks.
Understanding Journey Management Plan Software
What is a Journey Management Plan App?
A Journey Management Plan App is a tool that drivers and site personnel use to create journey management plans, documents that assess and plan for the risks involved in a vehicle journey before it begins. These plans are usually created prior to departure, and cover details on the route, driver, vehicle, and any hazards expected along the way. With a Journey Management Plan App, teams can keep a digital record of these plans, as well as confirmation that the journey was completed safely.
What does a Journey Management Plan App help record?
- General information like driver name, vehicle details, and date of travel
- Origin, destination, and planned route
- Estimated departure time, arrival time, and rest stops
- Journey-specific hazards, such as terrain, weather, or road conditions
- Vehicle checks and fitness for the journey
- Communication and check-in schedule during the trip
- Emergency contact details and response procedures
- Confirmation of safe arrival or journey close-out
How does a journey management process typically work in practice?
Before departure, the driver reviews the planned route and will be notified of hazards such as difficult terrain, poor weather, or areas with limited communication coverage. Check-in points are set at regular intervals, and the plan is reviewed and approved by a supervisor before the driver sets off. During the journey, the driver checks in at each agreed point to confirm progress and flag any changes in conditions. If a check-in is missed, the supervisor follows an escalation procedure, and should attempt to contact the driver and, if needed, activate emergency response.
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Feed Storm the journey details
Personnel planning a journey can use the voice recording feature while they plan the trip and take photos of the vehicle or route, eliminating the need to manually input information.
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Data mapping
Storm extracts insights from user input, voice notes, and photos, sorts the raw data, and uses those insights to populate the right data fields of the journey management plan.
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Review of plan draft
Personnel in charge of planning the journey should review the auto-populated fields to ensure everything is correct, and add any missing context.
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Supervisor review and approval
Supervisors will then review the plan for any identified problems before clearing the journey as safe for travel. Any identified risks will first be flagged for additional controls or route changes before travel proceeds.
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See How Sitemate Has Already Helped Companies Like Yours
"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."
- Rhys Thomas, CFO
95% time saved
On manual HR data entry tasks
0 lost forms
Thanks to digital submission
Better journey management with Flowsite
Flowsite automatically transfers completed journey management plan data from Dashpivot into tracking dashboards and reporting systems, removing the need for manual re-entry. Site and safety teams get real-time visibility of travel plans and approvals, so journeys can be reviewed and monitored with minimal admin work.
Comparison: Paper Journey Management Plan vs Digital Journey Management Plan
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
|
|---|---|---|
| Form access | Instant access to journey management forms by scanning a QR code | Requires asset identification and printing of forms |
| Data gathering | Storm auto-populates fields using photos and voice recordings | Manual data entry, which is time-consuming |
| Check-in and check-out tracking | Automated reminders prompt drivers to check in at set intervals | Requires manual radio or phone calls to confirm status |
| Overdue escalation | Automated notifications escalate overdue check-ins immediately to supervisors | Requires manual hand-offs |
| Storage | Plans stored in the cloud, accessed by searching or filters | Requires bulky binders, cabinets, and manual searching |
| Supervisors' approval routing | Structured approval routing and notification tracking | Requires physical sign-offs, which can delay approvals |
| Audit readiness | All journey management plans immediately available for auditing | Requires manual compiling |
| Action tracking | Automated progress tracking | Requires manual follow-up |
Frequently asked questions about the Journey Management Plan App
Does Dashpivot work even if offline?
Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like location details and check-in notes, in the phone and automatically syncs when connectivity returns.
How does AI help when completing a journey management plan?
Sitemate’s AI assistant Storm can extract data from photos and voice recordings and auto-fill the relevant fields on the plan. This process eliminates manual data entry, which significantly streamlines how teams use journey management software on site.
Can I update an existing journey management plan template in the app?
Yes, you can easily update a journey management plan template in the app to align with your workflow and route requirements by using the powerful drag-and-drop form builder in Dashpivot.
Can I generate dashboards from completed journey plans?
Yes, the app can generate dashboards based on collected data from completed plans. Supervisors and managers can easily track active journeys and overdue check-ins without the need to manually compile records.
How does a journey management tool help maintain safety during travel?
A journey management tool keeps route details, checkpoints, and emergency contacts in one place, so supervisors always know where personnel are expected to be. This structure also makes it easier to respond quickly if a check-in is missed.
What happens if a scheduled check-in is missed during a journey?
Using the automated notification system, supervisors are immediately informed when a check-in is overdue and can take the needed actions to confirm the traveler’s safety.
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