Fatigue Risk Management Plan Template
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Sitemate's Fatigue Risk Management Plan Template is free and readily usable for businesses to help them establish a complete and compliant Fatigue Risk Management Plan. Using this template ensures proper fatigue controls and prevention measures are accurately provided to prevent any safety and health-related risks from affecting employees due to fatigue stress.
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What is Fatigue Risk Management Plan?
A Fatigue Risk Management Plan (FRMP) is a detailed and structured document that shows how a company handles fatigue risk. It outlines employees' responsibilities and the procedures to assess, control, and reduce fatigue. The FRMP provides practical strategies to address fatigue risks, including shift planning, workload management, monitoring fatigue levels, and initiating training programs.
Using a Fatigue Risk Management Plan shows that a company cares about the health and safety of its employees and lowers the risks of lost output and legal trouble.
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Applicable Standards and Policies for Fatigue Risk Management Plan
Fatigue Risk Management Plans are necessary to prevent fatigue-related injuries and illnesses. The plan should always be integrated into the safety management system, especially for high-risk environments, like aviation and construction, to ensure that they comply with the following regulatory standards:
- International Civil Aviation Organization (ICAO): This regulatory body mandates that aviation businesses should implement a Fatigue Risk Management Plan to prevent microsleeps, manage multi-time-zone disruptions, and support long-range operations.
- International Maritime Organization (IMO): This regulatory body requires sea-operating vessels to implement a Fatigue Risk Management Plan to manage fatigue stress from constant exposure to the high-risk hazards of seafaring.
- International Organization for Standardization (ISO): The ISO acknowledges fatigue stress as a hazard in the workplace, which requires proper safety control measures that can be established in a Fatigue Risk Management Plan.
Staff Members and Parties that use Fatigue Risk Management Plan
The following are the personnel involved in creating a complete and compliant risk management plan:
- Safety manager: The person who holds this role is the core authority of managing safety in the workplace. The safety manager directs the daily implementation of safety measures for all identified hazards, which includes fatigue stress.
- Safety officer: This role ensures that safety measures are always implemented during actual work hours. Safety Officers also monitor the effectiveness of the measures, ensuring that they continuously prevent the accumulation of fatigue stress.
- Medical staff: These personnel are well-versed on how fatigue stress manifests, how it affects personnel, and the needed prevention and treatment measures. Their knowledge would be beneficial in providing accurate measures for fatigue stress.
- Supervisors: They are responsible for overseeing the day-to-day activities. Being on the frontlines has given them sufficient experience to identify which activities can trigger the accumulation of fatigue stress.
Business Risks Reduced by Fatigue Risk Management Plan
ISO has considered fatigue stress a workplace hazard, which means businesses should never underestimate this risk. The following business risks could arise if businesses do not properly manage fatigue and stress and provide the necessary measures:
- Fatigue-related incidents that cause costly operation downtime
- High healthcare costs
- Resignation waves due to burnout
- Reputational damage
- Non-compliance with regulatory standards
- Spiking of insurance premiums
Business Opportunities Created by Fatigue Risk Management Plan
The Fatigue Risk Management Plan protects workers from fatigue-related risks and provides businesses with benefits. These are the following business opportunities that companies can have when effectively implementing a Fatigue Risk Management Plan:
- Efficient business operation
- Healthy and effective workforce
- Solid business reputation
- Deeper employee trust and relationship
- Good results from safety audits
- Higher potential for winning bids due to high workforce efficiency
What makes a complete fatigue risk management plan?
The following are the key sections to create a complete and compliant Fatigue Risk Management Plan:
- Plan information, purpose, and objectives
- Definition of terms
- Roles and responsibilities
- Fatigue risk identification and control measures
- Training and Education
- Monitoring and reporting procedures
- Incident investigation procedures
- Documentation and appendices
- Signatories for plan approval
Fatigue red flags you should notice
Identifying signs of fatigue in the workplace is the first step in keeping employees safe, healthy, and productive. Companies must learn that fatigue is more than just feeling sleepy. The symptoms of fatigue can manifest into different ailments that could affect a worker’s focus, efficiency, and decision-making. Effective fatigue management starts with a thorough understanding of how fatigue manifests physically, emotionally, and psychologically. Here are the different ways fatigue can manifest:
Physical
- Clumsiness and sluggish movements
- Droopy eyes and frequent yawning
- Headaches and body soreness
- Low energy despite rest
Emotional
- Irritability and mood swings
- Low motivation and enthusiasm
- Increased sensitivity
- Withdrawal from social interactions
- Lack of emotional control under stress
Psychological
- Difficulty in concentrating and staying focused
- Brain fog
- Poor decision-making
- Anxiety and depression
- Trouble solving problems
How to Create a Fatigue Risk Management Plan template
Creating an effective Fatigue Risk Management Plan requires a structured approach that moves from hazard identification through to documented controls, assigned responsibilities, and a scheduled review cycle. The steps below guide you through the process of building a plan that is both compliant and practically useful at the site or workforce level.
Before creating a Fatigue Risk Management Plan, gather the following...
- Current roster and shift schedule data for all affected workers
- Records of any previous fatigue-related incidents, near misses, or complaints
- Applicable legislation and standards for your industry and jurisdiction (e.g., FMCSA hours-of-service rules, state WorkSafe requirements, OSHA General Duty Clause)
- Your organisation’s existing risk matrix and risk assessment methodology
- Input from supervisors and workers on observed fatigue hazards and working conditions
- Any existing fatigue policies, HSE management system documents, or enterprise agreement provisions relating to hours of work
- Occupational health input on fatigue assessment tools or fitness-for-duty standards in use
Create the plan information section
Create the plan information section and ensure that the following fields are included:
- Plan creation date
- Company name
- Department name
- Project/Activity
- Plan details
- Plan Author
- Plan purpose and objectives
- Definition of Terms
Create the roles and responsibility section
This section outlines the overall significance of the plan. Make sure to have these fields in this section:
- Employee name
- Position
- Position roles and responsibilities
Create the fatigue risk identification and control measures section
This section identifies the fatigue-related risks, along with their countermeasures. Fatigue-related risks should be sorted into the following groups:
- Work-related
- Sleep and health-related
- Environment-related
- Psychological-related
For each group, the following fields must be present:
- The risk
- Severity of each risk
- Control measures
- Person-in-charge
Create the training and education section
This section provides information on what kind of training employees must undergo to prevent fatigue-related risks. This section should have the following fields:
- Training name
- Planned date for training
- Training details
- Person-in-charge
Creating the monitoring and reporting section
This section provides the procedures for monitoring and reporting. This section should contain the following fields:
- Procedure name
- Procedure sub-activities
- Materials and documents needed
Creating the incident investigation procedure
This section is almost the same as the previous section but with procedures specific to fatigue-related incident investigations. It should contain the following fields:
- Procedure name
- Procedure sub-activities
- Materials and documents needed
Creating the documents and appendices section
This section provides a summary of all documents involved in fully executing the Fatigue Risk Management Plan. It should contain the following fields:
- Document name
- Document number
- Date of review
- Date of update
- Location of document
Creating the approval section
This executes the workflow of how the plan is created and approved. The following signatories must be present in this section:
- Author
- Supervisor
- Worker representative
- Occupational health advisor/ Safety officer
- Department head
- Director/Safety manager
Frequently asked questions
How to create Fatigue risk management planning in an App or Software System
A well-designed Fatigue Risk Management Plan ensures that all identified fatigue-related risks are provided with accurate and long-term sufficient measures. It also details the needed procedures to ensure that measures are continuously implemented in the field. Sitemate’s Fatigue Risk Management Plan captures all these critical details in the provided template and helps users streamline the plan from creation to approval.
45–90 minutes
Medium difficulty
How to make a Fatigue Risk Management Plan in an App?
The first step in creating a Fatigue Risk Management Plan in an App is to create the information section. This section should have text fields for the following information:
- Company name
- Department name
- Project/Activity
- Plan details
- Plan Author
- Plan purpose and objectives
- Definition of Terms
Since this section contains the definitions of terms, add a table that can house all the important terms. To do so, the table must be formatted this way:
- The first column should contain the row numbers for the table.
- The second column should be a text field where users can input the “term.”
- The last column should be a text field that allows users to input the definition of the term.
To complete the information section, provide a date field for the plan creation date.
Formatting the roles and responsibility section
- Add a 3-column table where users can freely add rows.
- All columns in this table should be text fields so users can input the following information: employee name, position, position roles and responsibilities
Formatting the fatigue risk identification and control measures section
- Make a 4-column table where users can freely add rows for the following fatigue-related groups: Work-related, sleep- and health-related, environment-related, and psychological-related
- Format the first, third, and fourth columns as text fields for each to house the following information: the risk, control measures, and person-in-charge
- Format the second column as a selection field so users can directly choose the severity of each risk. Colors can be added to each selection item to provide more distinction. Selection items could be the following: low (green), medium (orange), and high (red)
Formatting the training and education section
- Make a 4-column table where users can freely add rows.
- Format the first column as a text field so users can provide the training name
- Format the second column as a date field to allow users to input planned training date
- Format the last two columns as text fields so users can input the training details and the person in charge.
Formatting the monitoring and reporting section
- Make a 3-column table where users can freely add rows.
- Format the first two columns of this table as text fields to house the following information: procedure name and procedure sub-activities
- Format the last column as an attachment field for the materials and documents needed.
Formatting the incident investigation procedure
- Make a 3-column table where users can freely add rows.
- Format the first two columns of this table as text fields to house the following information: incident investigation procedure name and procedure sub-activities
- Format the last column as an attachment field for the materials and documents needed.
Formatting the documents and appendices section
- Make a 5-column table where users can freely add rows.
- Format the first and second column as text fields so users can input document name and number
- Format the third and fourth columns as date fields so users can input the review date and the date of update.
- Format the last column as an attachment field so users can attach the relevant document.
Formatting the approval section
Provide signature fields for the following personnel:
- Author
- Supervisor
- Worker representative
- Occupational health advisor or Safety officer
- Department head
- Director or Safety manager
About the author
Felmar Mantalaba
Engineering Content Writer
Education:
Cebu Institute of Technology - University - Mechanical Engineering with Mechatronics
Bio:
Felmar is a mechanical engineer, whose four years of experience in the mining industry inspired him to write and share stories to progress the revolution of new technologies and create smarter, smoother ways of living.
Project Details:
Safety, Health, and Environment Management System (SHEMS) Coordination
SHEMS Coordinator at Atlas Consolidated Mining, ensuring organizational compliance with ISO 14001 and ISO 45001 standards, performing risk assessments, developing policies, and conducting audits and inspections to maintain a safe and environmentally responsible workplace.
Maintenance Management and Optimization
Senior Maintenance Manager (OIC) leading equipment maintenance and operational efficiency initiatives, reducing downtime by 10%, improving Mean Time Between Failure (MTBF) and Mean Time To Repair (MTTR) for major equipment, and managing maintenance schedules, manpower, and materials, while overseeing capital project optimization.
Inspection Engineering and Equipment Reliability
Inspection Engineer responsible for technical blueprint interpretation, vendor collaboration, preventive maintenance scheduling, and data collection for vibration and temperature readings, delivering actionable recommendations and comprehensive reports to improve equipment reliability and operational performance.
End-to-End Operational Oversight in Mining Engineering
Contributed to multiple facets of operational management, including SHEMS compliance, maintenance optimization, inspections, and capital project evaluation, integrating safety, reliability, and efficiency improvements across all stages of copper production operations.
Version History:
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