The Timesheet App Built for Construction Teams
Workers clock their hours through the mobile app as they arrive and leave site. GPS confirms location and times are recorded automatically. Supervisors review everyone’s hours digitally and approve for payroll in real-time.
Trusted by companies, projects and teams of all sizes
Why Timesheet management Is Harder than It Should Be
Manual paper timesheet collection
Supervisors spend hours collecting paper timesheets, chasing down missing forms, and manually entering data into payroll systems.
Workers filling from memory
Crew members complete timesheets at day or week end, often guessing hours worked and forgetting break times or early finishes.
Lost timesheets delay payroll
Missing paper forms hold up entire payroll runs, creating payment delays and requiring emergency manual calculations.
Disputed hours without proof
No verification of actual site attendance or work times leads to disagreements over overtime, start times, and total hours worked.
A Smarter Way to Manage Timesheet
Mobile app clock in/out
Workers use the Sitemate app to clock in when arriving on site and clock out when leaving, creating automatic time records with GPS location stamps.
Real-time supervisor oversight
Site supervisors see who’s clocked in, can prompt missing clock-ins, and add manual entries with notes for workers who forget.
Digital approval workflow
Supervisors review all worker hours digitally, make adjustments, add notes, and approve completed timesheets with a few taps before payroll.
Disputed hours without proof
Approved timesheet data exports directly to Excel or ERP systems, eliminating manual data entry and reducing processing time from days to hours.
Understanding Timesheet Software
What makes digital timesheets essential for construction sites
Construction and civil projects require accurate labour hour tracking for payroll, project costing, and client billing. Traditional paper timesheets create a disconnect between when work happens and when hours are recorded, leading to inaccurate data and administrative overhead. Digital timesheets with GPS verification provide real-time visibility into site attendance, eliminate lost paperwork, and create audit trails that resolve disputes over hours worked. This accuracy is crucial for award compliance, overtime calculations, and project profitability analysis.
Key components of effective timesheet management
- Real-time clock in/out with GPS verification
- Supervisor oversight and adjustment capabilities
- Automatic overtime and break calculations
- Digital approval workflows with audit trails
- Direct integration with payroll systems
- Mobile accessibility for all site workers
The cost of manual timesheet processing
Manual timesheet collection consumes significant administrative time, with payroll officers spending up to 95% of their time on data entry rather than strategic HR work. Paper forms get lost, damaged, or filled incorrectly, creating payroll delays and requiring expensive manual corrections. Digital timesheets eliminate these inefficiencies while providing better data for project management and compliance reporting.
How To Set Up a Digital Timesheet Using Sitemate
Step 1:
Step 2:
Deploy mobile app to field teams. Workers download the Sitemate Mobile App and receive training on clock in/out procedures, with GPS permissions enabled for location verification.
Step 3:
Train supervisors on digital approval. Site supervisors learn to review timesheet records, make adjustments, add notes for payroll, and approve completed entries through the dashboard.
Step 4:
Test payroll system integration. Configure Flowsite connections to export approved timesheet data directly to Excel or ERP systems, maintaining your existing payroll workflow.
Step 5:
Start Faster With Built-In Timesheet Templates
See How Sitemate Has Already Helped Companies Like Yours
"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."
- Rhys Thomas, CFO
95% time saved
On manual HR data entry tasks
0 lost forms
Thanks to digital submission
Flowsite: Seamless payroll system integration
Flowsite automatically transfers approved timesheet data from Dashpivot into Excel templates or directly to ERP systems like SAP, removing manual data entry while maintaining your existing payroll workflow.
Comparison: Paper Timesheet vs Digital Timesheet
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
GPS Location Verification
Real-time Supervisor Visibility
Automatic Overtime Calculations
Digital Approvals
Audit Trail
Offline Access
Payroll Integration
Search and Reporting
Data Recovery
Paper
Frequently asked questions about digital timesheets
What happens if workers forget to clock in?
Supervisors can see who’s on site but hasn’t clocked in through the dashboard. They can prompt workers through the app or add manual entries with notes explaining the adjustment. The system maintains an audit trail of all changes.
How does GPS verification work?
When workers clock in or out, the mobile app automatically captures their GPS location and compares it to the defined site boundaries. This prevents time theft and confirms workers are actually on site when logging hours.
Can supervisors edit timesheet hours?
Yes, supervisors can edit start times, finish times, break durations, and add notes before approving timesheets. All changes are tracked with timestamps and supervisor identification for audit purposes.
Does this integrate with our existing payroll system?
Flowsite can export approved timesheet data directly to Excel templates or integrate with ERP systems like SAP. This maintains your existing payroll workflow while eliminating manual data entry.
What if there's no mobile signal on site?
The mobile app works offline and syncs timesheet data when connectivity is restored. Workers can clock in/out without signal and the records will upload automatically when back in range.
How do we handle different award rates and overtime rules?
The system can be configured with different award structures, overtime thresholds, and penalty rates. AI calculations apply the correct rules based on worker classifications and hours worked.
Can workers see their own timesheet records?
Workers can view their clock in/out history and submitted timesheets through the mobile app, providing transparency and allowing them to identify any discrepancies before supervisor approval.
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