Fleet Management

Complete visibility across your fleet

Keep your fleet safe and efficient with digital inspections, maintenance, and tracking in one cloud-based system.

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Trusted by companies, projects and teams of all sizes

Why use Gearbelt to manage your fleet and assets?

Built for the field

Manage vehicles, plant, tools, machinery, equipment in a single fleet management information system.

Reduce downtime

Switch from reactive to proactive maintenance to help prevent costly breakdowns.

All asset types in one place

Manage vehicles, plant, tools, machinery, equipment in a single fleet management information system.

Real-time visibility

See asset condition, location, and status instantly across the business.

Compliance made easy

Meet legal and industry inspection requirements without extra paperwork.

Scalable for any fleet size

Handle fleets of any size, from small to large-scale.

Easy fleet checks for operators

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Instant access to forms

Workers can scan a QR code on any vehicle or piece of equipment to open inspection forms in the Sitemate mobile app.

Everything linked to the asset

Each submission is tied to the correct asset automatically, so workers can see relevant information without sorting through piles of paperwork.

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Common use-cases

Repair & Maintenance Schedule

Schedule repairs and maintenance, and see how many are in progress, upcoming, and overdue from the dashboard.

Plant & Equipment Registers

Keep an up-to-date inventory of all assets, including service history and relevant documentation.

Plant & Equipment Inspections

Record inspections for all assets, log issues with a severity level, and attach photos directly to the inspection form.

Work Orders

Create work orders and link them to existing open issues or service schedules, and keep everyone on the same page.

Issue Tracking

Log and track asset issues with severity levels, photos, and notes, so nothing slips through the cracks.

Compliance Tracking

Store compliance records, licenses, and expiry dates for each asset to stay audit-ready and up to date.

“This automated fleet management program has reduced my admin time by a good 80%.”

– Glenn Sedwell, Plant Manager at Burton Contractors

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Streamline your fleet management program

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Photo capture

Add photos to inspection records for clarity and accountability.

Asset history

Store all service records, inspections, and documents in one fleet management system.

Custom templates

Adapt inspection or maintenance forms to suit any asset type.

Issue reporting

Raise and track all issues in one place, broken down by severity and asset.

Scheduled maintenance alerts

Automatically remind teams when servicing is due based on usage or time.

Usage tracking

Monitor hours, mileage, or other usage metrics for preventative maintenance planning.

Mobile-first inspections

Complete inspections in the field, simply scan a QR code on the asset to gain access to the correct form.

Automated fleet management system

Any fleet management processes currently being run with paper, Word, Excel, PDF, or other apps can be converted into a simplified web-based fleet management system. Track inspections, schedules, maintenance, and issues via Gearbelt Dashboard, where information is automatically consolidated from all of your data.

Connect Fleet Data to Your Other Systems

Connect Gearbelt with Dashpivot so your fleet management system works alongside your safety, quality, field, and time systems.

Explore integrations

See how Sitemate has helped companies like yours improve their fleet management system

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Infrastructure

Burton Contractors

“Everyone knows what needs to be fixed and when. We can prepare the day better because faults are logged and sent to the right person in real-time.”

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Energy & resources

Great Southwestern Construction

“Before, when it was all on paperwork, crews weren’t rolling out till an hour, hour and a half later.”

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Ready to get started?

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Frequently asked questions

What is a fleet management system?

Can Gearbelt handle different asset types?

Can I track asset usage?

How does Gearbelt help with compliance?

Can I schedule maintenance automatically?

Go digital now, fast and easy

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