Pre-Construction Meeting Checklist Template: Free and Customisable

Pre-construction meetings help verify that all stakeholders have fulfilled their responsibilities before work begins. These meetings clarify project plans and schedules and minimise the potential for misunderstandings and errors. This prevents critical pre-construction requirements from being overlooked and reduces the risk of delays, cost overruns, and safety issues.

Documenting pre-construction meetings with a template provides a clear record for future reference in the event of any issues or dispute. It encourages project stakeholders to fulfill their pre-construction responsibilities by requiring that all attendees to provide verification.

An effective pre-construction meeting requires the following sections:

• Construction Site Access & Establishment: Plans for site access, security, and utility relocations.
• Structure Information and Drawings: Review of as-built plans and design drawings.
• Required Permits: Status of necessary permits for various construction activities.
• Other Required Plans: Health and safety, inspection, and quality control plans.
• Commercial and Contract: Project schedule, budget, submittals, and dispute resolution process.
• Attachments: Relevant documents like utility plans, construction drawings, and safety plans.
• Project Team Sign-on: Verification from team members acknowledging their responsibilities.

Your pre-construction meeting checklist must be customised to suit project requirements. Our pre-construction meeting checklist template is fully customisable.