Safety Committee Meeting Agenda and Minutes Template

Documenting safety committee meetings is crucial for maintaining a high standard of safety oversight on a construction project. Detailed records of issues, discussions, decisions, and responsibilities help identify any patterns surrounding safety incidents and prevent recurring problems. Documentation also promotes responsibility for safety by clearly stating who is responsible for assigned tasks and deadlines. Without it, important safety matters may be overlooked, leading to unresolved hazards and an increased risk of safety incidents.

Using a standardised safety committee meeting agenda template further streamlines the documentation process. It makes it easier to create consistent records and identify any required follow-ups.

An effective safety committee meeting agenda requires the following sections:

• Meeting Details: Worksite location, meeting start and finish time, attendees, minutes writer, and meeting leader.
• Approval of Previous Meeting Minutes: Review and approve the last meeting's minutes.
• Unfinished Business from Last Meeting: Follow up on unresolved issues from previous meetings.
• Incident Reports and Hazard Reviews: Discuss recent incidents, near-misses, and hazards.
• Accident Investigations: Summarize investigations, including causes and corrective actions.
• Safety-related Topics: Discuss relevant safety topics, protocols, and initiatives.
• Action Items and Assignments: Assign tasks to individuals or teams and set deadlines.
• Next Meeting Information: Schedule the next meeting, including date, time, and location.

You meeting agenda should be exportable to PDF for easy viewing on all devices.