The Quality Control Inspection Report Software Built for the Front Line
Sitemate’s Quality Control Inspection Report Software is powered by Dashpivot, and allows site teams to easily log quality control inspections at the job site. Storm, Sitemate’s AI agent, can fill out reports with inspection criteria, quality observations, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.
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Why Quality Control Inspection Report management Is Harder than It Should Be
Time-consuming manual quality inspections
Inspectors using paper-based forms take a long time to complete quality control checks on site.
Delays in getting sign-off on inspections
Paper-based quality inspection reports often need to be passed around for review, which can hold up progress on site.
Missing and illegible inspection records
Paper-based quality inspection forms can easily get lost or damaged before they reach the office.
Compliance gaps due to skipped checks
Due to the time it takes to complete paper-based inspections, quality checks may be skipped, which compromises compliance with project specifications.
A Smarter Quality Control Inspection Report App
AI-assisted inspection report creation
Storm can help turn user prompts into a complete quality control inspection report, pre-filled with details specific to user input.
Streamlined inspections with photo capture
Inspectors can log quality issues, take photos of defects, and notify relevant personnel for follow-up, all from their mobile device.
Supervisor review before close-out
All completed inspection reports are routed to supervisors for review and sign-off before being closed out.
Compliance gaps due to skipped checks
The Quality Control Inspection Report Software uses Dashpivot’s cloud storage system where all completed reports are stored. Looking into previous records can be done with a few taps and clicks.
Understanding Quality Control Inspection Report Software
What is Quality Control Inspection Report Software?
A Quality Control Inspection Report Software is a tool that quality and site personnel use to create quality control inspection reports, documents that record the review of work against specified standards at various stages of a project. These reports are usually created during or after a specific activity, and cover details on the work inspected, the criteria checked against, and whether the work conforms to requirements. With a Quality Control Inspection Report Software, teams can keep a digital record of these inspections, as well as any non-conformances raised during the process.
What does a Quality Control Inspection Report Software help record?
- General information like project name, site location, and inspection date
- Work item or activity being inspected
- Applicable specification, drawing, or standard for the activity
- Inspection findings and conformance to acceptance criteria
- Any defects or non-conformances identified
- Corrective action required and responsible party
- Name and signature of the inspector
- Supporting photos and attachments
Why is quality control inspection important?
Quality control inspection is important because it is a means by which project teams can confirm that work meets the required standard at each stage, and elevate any non-conformances to the responsible party before work progresses further. These non-conformances can arise from factors like poor workmanship, faulty materials, or deviations from the approved specification. This is especially relevant to industries like construction and industrial or manufacturing plants, where uncaught defects can compound as work builds on top of earlier stages. Additionally, inspection reports serve as a basis for project teams when demonstrating that quality requirements were verified throughout the project.
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Feed Storm the inspection details
Personnel conducting the inspection can use the voice recording feature while they walk through the work and take photos of the quality of finish or identified defects, eliminating the need to manually input information.
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Data mapping
Storm extracts insights from user input, voice notes, and photos, sorts the raw data, and uses those insights to populate the right data fields of the inspection report.
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Review of inspection draft
Personnel in charge of the inspection should review the auto-populated fields to ensure everything is correct, and add any missing context.
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Quality manager review and approval
Quality managers will then review the report for any identified defects before approving the work as compliant. Any identified defects will first be flagged for rectification before the work is signed off.
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See How Sitemate Has Already Helped Companies Like Yours
"Everything is in real-time. No longer do we need to print out forms or take out hard copies."
- Brian Mahon, COO
80%
Time saved on document handling
90%
Faster approvals
Streamline capture of inspection report data with Flowsite
Flowsite automatically transfers completed quality control inspection data from Dashpivot into quality dashboards and client reporting systems, removing the need for manual re-entry. Quality and project teams get real-time visibility of findings and sign-offs, so work can be reviewed and approved with minimal admin work.
Comparison: Paper Quality Control Inspection Report vs Digital Quality Control Inspection Report
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
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|---|---|---|
| Form access | Instant access to QC inspection forms by scanning a QR code | Requires asset identification and printing of forms |
| Data gathering | Storm auto-populates fields using photos and voice recordings | Manual data entry, which is time-consuming |
| Non-conformance flagging | Defects flagged instantly, with follow-up actions assigned on the spot | Requires manual note-taking and separate follow-up |
| Escalation | Automated notifications escalate critical findings immediately to supervisors | Requires manual hand-offs |
| Storage | Reports stored in the cloud, accessed by searching or filters | Requires bulky binders, cabinets, and manual searching |
| Supervisors' approval routing | Structured approval routing and notification tracking | Requires physical sign-offs, which can delay approvals |
| Audit readiness | All QC inspection reports immediately available for auditing | Requires manual compiling |
Frequently asked questions about the Quality Control Inspection Report Software
Does Dashpivot work even if offline?
Yes, Quality Control Inspection Report Software can work even without internet connectivity. It stores all collected data, like photos and inspection results, in the phone and automatically syncs when connectivity returns.
How does AI help during a quality inspection?
Sitemate’s AI assistant Storm can extract data from photos and voice recordings and auto-fill the fields of the inspection form. This process eliminates manual data entry, which significantly streamlines how teams use quality control inspection software on site.
Can I update existing inspection forms in the app?
Yes, you can easily update forms in the app to align with your workflow and quality standards by using the powerful drag-and-drop form builder in Dashpivot.
Can I generate dashboards from completed inspection forms?
Yes, quality inspection software like Dashpivot can generate dashboards based on collected data from completed forms. Supervisors and managers can easily track pass rates and recurring issues without the need to manually compile records.
What happens if a defect is found during a QC inspection?
Using the automated notification system, supervisors and quality officers are immediately informed of critical defects flagged by the QC inspection software and can take the needed actions to address the issue before the product or work progresses further.
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