The Timesheet App Software Built for the Front Line
Sitemate’s Timesheet App Software is powered by Dashpivot, and allows site personnel to easily create digital timesheets and log work hours. Storm, Sitemate’s AI agent, can fill out job descriptions and tasks completed, then site supervisors can review, fill in workers’ hours or have workers scan to sign in and out, and affix signatures directly on the sheet via e-signature.
Trusted by companies, projects and teams of all sizes
Why Timesheet App management Is Harder than It Should Be
Filling out timesheets at the end of shift
Workers may need to recall hours, tasks, and job codes at the end of a shift, which can lead to inaccurate or rushed entries.
Paper-based timesheets can be lost or left incomplete
Paper-based timesheets can go missing, get damaged, or have missing details, leaving payroll teams with an incomplete record of hours worked.
Inaccurate timesheets may lead to payroll disputes
When hours are estimated or recorded incorrectly, it can result in payroll errors and disputes between workers and management.
Chasing timesheets from crews and subcontractors
Supervisors may spend time following up with workers and subcontractors who submit timesheets late or fail to submit them at all.
A Smarter Timesheet App App
AI-assisted timesheet creation
Storm can help turn user prompts into a complete timesheet, pre-filled with details that are specific to user input.
Logging hours is simplified
Workers can log their hours directly from their phone or tablet as work happens, capturing more accurate and timely records.
Reduce time spent on payroll admin
Payroll teams can redirect their focus to processing wages accurately, instead of spending time chasing and re-checking timesheets.
Chasing timesheets from crews and subcontractors
Using Flowsite, approved timesheet data exports directly to Excel templates or ERP systems such as SAP, eliminating manual re-entry and reducing payroll processing time from days to hours.
Understanding Timesheet App Software
What is Timesheet App Software?
A Timesheet App Software is a tool that workers and site personnel use to create timesheets that log hours worked on a project or task. These logs are usually created at the start and end of a shift, and cover details on the work performed, time spent, and the project or cost code the hours should be charged to. With a Timesheet App Software, teams can keep a digital record of labor hours, as well as any approvals needed from supervisors before the hours are processed for payroll.
What does a Timesheet App Software help record?
- General information like worker name, role, and date
- Project name, site location, and cost or job code
- Clock-in and clock-out times, including breaks
- Work activities or tasks performed during the shift
- Equipment or materials used, where relevant
- Overtime hours and reason, if applicable
- Supervisor approval and sign-off
- Supporting photos or attachments, where relevant
Why is accurate timesheet tracking important?
Accurate timesheet tracking is important because it is the basis by which workers are paid for the hours they put into a project or task. Errors or delays in recording hours can lead to disputes between workers and management, and can also affect how labor costs are tracked against a project's budget. This is especially relevant to industries like construction and industrial or manufacturing plants, where labor is often a major part of overall project cost, and hours can vary significantly by task, shift, or site condition. Accurate timesheets also serve as a basis for supervisors and project teams when reviewing productivity and planning labor for future work.
How To Set Up a Digital Timesheet App Using Sitemate
Set up Timesheet templates
Use Storm to fill out Timesheet templates
Storm captures insights and context from all sorts of user input. Manual user prompts, voice notes, photo analysis, and automatic location and time capture are all taken into account in the form.
Set up notifications
Set up the notification workflow within Dashpivot to send automatic alerts to supervisors and project managers as soon as timesheets are submitted.
Train personnel
Train personnel on how to use the Timesheet App, especially on how to input data, photos, and voice recordings, logging work hours via the Dashpivot app, and reviewing the auto-populated fields.
Go live with the Timesheet App
Start Faster With Built-In Timesheet App Software Templates
See How Sitemate Has Already Helped Companies Like Yours
"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."
- Rhys Thomas, CFO
95% time saved
On manual HR data entry tasks
0 lost forms
Thanks to digital submission
Flowsite: Seamless payroll system integration
Flowsite automatically transfers approved timesheet data from Dashpivot into Excel templates or directly to ERP systems such as SAP, removing manual re-entry from the payroll process. Your existing payroll workflow stays intact while completely eliminating the need for paper forms and manual data entry.
Comparison: Paper Timesheet App vs Digital Timesheet App
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
Timesheet preparation
Timesheet format
Versioning
Recording speed and flexibility
Data capture
Calculations
Approvals
Audit trail
Payroll and reporting
Paper
Frequently asked questions about the Timesheet App Software
Does Dashpivot work even if there is no internet connection?
Yes, Dashpivot supports full offline work. Users can still access and edit their timesheet using the mobile app timesheet feature. Changes they make will be saved and synced as soon as internet connection is restored.
Can I customize timesheet templates to match how our business runs payroll?
Yes, templates can always be edited to match how your team actually works. As employee timesheet software, Dashpivot lets you adjust fields and formatting using the drag-and-drop builder, so everything stays relevant to your payroll process.
Can I generate reports or dashboards from completed timesheets?
Yes. With Flowsite, you can easily extract data and tables from software timesheets into dashboards. This means various stakeholders can quickly review hours worked and labor costs, without having to dig through paperwork or spreadsheets.
Can timesheets track different job codes or cost centers on the same shift?
Yes, employees can split their hours across multiple job codes, tasks, or cost centers within the same timesheet – just select the right job code and separate different job code entries. This gives businesses more accurate labor cost data compared to a single flat entry per shift, whether used as online timesheet software or a mobile app timesheet.
Can employees submit their hours directly from their phone?
Yes, employees can log their hours, breaks, and job codes directly from their device as they work. This is one of the main advantages of using employee timesheet apps over paper-based timesheets.
Can supervisors approve timesheets before they are submitted for payroll?
Yes, supervisors can always review and approve timesheets directly within the Dashpivot platform before they go through to payroll. Dashpivot adds a mandatory sign-off step, so no timesheet is finalized without approval.
Can multiple people contribute to the same timesheet record?
Yes, team members can log their own hours while supervisors add notes or corrections on the same record. As long as they have the right permissions and save their work, all edits made by contributors are saved and timestamped.
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