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Material Request Form Template: Smarter Than Excel or Word

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A material request form helps accurately document and manage request for necessary materials. It minimises errors and streamlines approvals by providing consistent, organised information. Using a template enhances the efficiency of procuring materials and promotes effective inventory management.

You can download this material request form template or use it electronically. It has better functions than forms in Excel or Word.

   100% customisable material request form template

   Sign-off on the material request form template with e-signatures

   Use version control features to ensure access to the latest version

   Invite other team members to sign-off on the form online

   Add photos or attachments to your material request form template

   Thousands of templates including other production templates

Material requisition form template
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Customise the form fields to suit your requirements and download the material request form template for free.

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This material request form template was generated with Dashpivot

Material request forms help ensure that all requests for materials are correctly reviewed and documented. With a digital system like Dashpivot, you can streamline how requests are submitted and approved and integrate them with your production management system:

  • Access, edit and complete material request forms from any device: mobile, tablet or computer.
  • Record all request details such as the reason, the type and quantity of the materials, the delivery information and more.
  • Add photos of the materials and other attachments to the material request form.
  • Use e-signatures to capture requestor, approver, and purchaser sign-offs.
  • Invite other team members to see, edit and sign off on forms online.
  • Use version control features to ensure access to the most up-to-date version of the form.
  • Easily customise the material request form with drag-and-drop functionality.
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Improve resource allocation for projects with material request forms

Material request forms allow for the precise tracking of resource allocation and usage, which aids with budgeting and financial oversight. Detailed records create a clear audit trail, which enhances the transparency of procurement processes. This helps organisations identify patterns in material usage, optimise their inventory levels, and informs future purchasing strategies.

Using a template for material request forms makes it easier to compile and analyse requests across all projects. This lets management teams to make more informed purchasing decisions and implement cost control measures at an organisational level. 

A material request can come in several formats such as Word and Excel, but they all require the following sections to be effective:

  • Request Details: Specifies the required date and reason for the request.
  • Material Required: Lists items, quantities, and supplier information.
  • Delivery Information: Provides delivery address, contact person, and delivery date.
  • Signatures and Comments: Ensures approval and accountability with necessary sign-offs.
  • Supporting Visuals: Offers site photos and maps for context.

Your material request forms should be exportable to PDF so they can be viewed on all devices.

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