The Pre Job Brief App Built for the Front Line
Sitemate’s Pre Job Brief App is powered by Dashpivot, and allows site teams to easily log pre job briefs at the job site. Storm, Sitemate’s AI agent, can fill out briefs with task details, hazard controls, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.
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Why Pre Job Brief management Is Harder than It Should Be
Time-consuming manual pre-job briefs
Workers using paper-based forms take a long time to complete pre-job briefs before starting a task.
Delays in getting sign-off before starting work
Paper-based pre-job briefs often need to be passed around for review, which can hold up the start of work.
Missing and illegible pre-job brief forms
Paper-based pre-job brief forms can easily get soiled or damaged.
Compliance gaps due to skipped briefs
Due to the time it takes to complete paper-based pre-job briefs, workers may skip the process, which compromises safety and compliance.
A Smarter Pre Job Brief App
AI-assisted pre-job brief creation
Storm can help turn user prompts into a complete pre-job brief, pre-filled with details specific to user input.
Quick sign-off before starting work
Workers and supervisors can review and sign off on the brief directly from their mobile device, so work isn’t held up waiting on paperwork.
Supervisor review before work begins
All completed pre-job briefs are routed to supervisors for review and sign-off before workers are cleared to start work.
Compliance gaps due to skipped briefs
The Pre Job Brief App uses a cloud storage system where all completed briefs are stored. Looking into previous briefs can be done with a few taps and clicks.
Understanding Pre Job Brief Software
What is a Pre Job Brief App?
A Pre Job Brief App is a tool that supervisors and workers use to create pre job briefs, short discussions held before work begins to review the task, hazards, and controls involved. These briefs are usually carried out at the start of a shift or task, and cover details on the scope of work, hazards identified, and roles of the personnel involved. With a Pre Job Brief App, teams can keep a digital record of these briefs, as well as worker attendance and acknowledgement.
What does a Pre Job Brief App help record?
- General information like project name, site location, and date
- Task description and scope of work for the shift
- Hazards identified and associated control measures
- Roles and responsibilities of personnel involved
- Required PPE, permits, and equipment
- Communication and emergency response procedures
- Worker attendance and acknowledgement
- Supporting photos and attachments
Why is a pre job brief important?
A pre job brief is important because it is a means by which supervisors can align workers on the task, hazards, and controls involved before work begins. These hazards can arise from factors like changing site conditions, the sequence of the task, or the equipment being used. This is especially relevant to industries like construction and industrial or manufacturing plants, where conditions can shift from one shift to the next, and workers need a clear, shared understanding before starting work. Additionally, pre job briefs serve as a basis for supervisors when confirming that workers were informed of the risks before the task started.
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Feed Storm the pre-job brief details
Personnel conducting the briefing can use the voice recording feature while they walk through the task and site conditions, and take photos of hazards or controls, eliminating the need to manually input information.
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Data mapping
Storm extracts insights from user input, voice notes, and photos, sorts the raw data, and uses those insights to populate the right data fields of the pre-job brief.
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Review of brief draft
Personnel in charge of the briefing should review the auto-populated fields to ensure everything is correct, and add any missing context.
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Supervisor review and approval
Supervisors will then review the brief for any identified gaps before approving it for work to proceed. Any identified gaps will first be flagged for additional controls or revisions before work begins.
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See How Sitemate Has Already Helped Companies Like Yours
"Not having a piece of paper correct can be the difference between a legal claim or a $300,000 loss."
- Clint Logan, Senior Project Manager
$300,000
Risk avoided by eliminating missing documentation
100% of reports
Completed, signed, and stored digitally
Pre-Job Brief App with Flowsite
Flowsite automatically transfers completed pre-job brief data from Dashpivot into tracking dashboards and reporting systems, removing the need for manual re-entry. Safety and project teams get real-time visibility of brief attendance and sign-offs, so work can be reviewed and actioned with minimal admin work.
Comparison: Paper Pre Job Brief vs Digital Pre Job Brief
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
|
|---|---|---|
| Form access | Instant access to pre job brief forms by scanning a QR code | Requires asset identification and printing of forms |
| Data gathering | Storm auto-populates fields using photos and voice recordings | Manual data entry, which is time-consuming |
| Brief delivery | Supervisors run the brief from a phone, tablet, or desktop | Requires printed forms or separate documents to run the brief |
| Attendance capture | Workers sign in for attendance through the app or a QR scan | Requires manual sign-in on a paper attendance sheet |
| Escalation | Automated notifications escalate critical findings immediately to supervisors | Requires manual hand-offs |
| Storage | Briefs stored in the cloud, accessed by searching or filters | Requires bulky binders, cabinets, and manual searching |
| Supervisors' approval routing | Structured approval routing and notification tracking | Requires physical sign-offs, which can delay approvals |
| Audit readiness | All pre job briefs immediately available for auditing | Requires manual compiling |
Frequently asked questions about the Pre Job Brief App
Does Dashpivot work even if offline?
Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like photos and hazard notes, in the phone and automatically syncs when connectivity returns.
How does AI help when completing a pre job brief?
Sitemate’s AI assistant Storm can extract data from photos and voice recordings and auto-fill the relevant fields on the brief. This process eliminates manual data entry, which significantly streamlines pre-job briefing on site.
Can I update an existing pre job brief template in the app?
Yes, you can easily update a pre job brief template in the app to align with your workflow and site-specific hazards by using the powerful drag-and-drop form builder in Dashpivot.
Can I generate dashboards from completed pre job briefs?
Yes, the app can generate dashboards based on collected data from completed briefs. Supervisors and managers can easily track attendance and outstanding actions without the need to manually compile records.
Can multiple people contribute to the same pre job brief?
Yes, several team members can add notes, hazards, or sign-offs to the same brief before work begins. As long as they have the right permissions and save their work, all edits made by contributors are saved and timestamped.
What happens if conditions change after a pre job brief has already been completed?
Using the app, supervisors can update the brief and notify the relevant team members straight away. This keeps the pre-job briefing current, rather than leaving outdated information in circulation on site.
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