The Shift Report App Built for the Front Line
Sitemate’s Shift Report App can help streamline your shift reporting process. Powered by the Dashpivot platform, the app uses AI to automatically draft a shift report based on progress photos taken, voice recordings, and logged activities, providing a complete report without compromising quality.
Trusted by companies, projects and teams of all sizes
Why Shift Report management Is Harder than It Should Be
Rushed shift reports
It takes about 30 minutes to write a full paper-based report at the end of a shift, while crew members struggle to pay attention as they wait to go home, leading to incomplete and rushed reports.
Critical details get lost
Due to rushed reports, critical details—like safety findings, work progress, and needed materials—might be incomplete.
Unsafe work due to lack of context
Unclear context due to missing critical details increases the likelihood of workplace accidents.
Inconsistent reporting
Manual paper-based forms rely heavily on how users create and complete them, which leads to some reports being detailed and others lacking information. This approach causes inconsistency, which affects auditability.
A Smarter Shift Report App
Auto-drafts using daily site activities
Sitemate’s AI assistant Storm scans photos, voice recordings, and logged activities and drafts the information into a structured shift report. This eliminates the need for manual data entry.
Complete and compliant records
Shift reports completed in the app always include work progress by area, implemented safety measures, materials used, and needed priorities for the next shift, which ensures nothing is overlooked.
Easy review and approval
With Sitemate’s AI assistant Storm pre-populating the fields of the report, supervisors will only need to review and approve the report.
Inconsistent reporting
All completed reports will be consolidated in a single cloud storage location. Users can simply use the search bar or filter function to search for completed forms.
Understanding Shift Report Software
What is a Shift Report App?
Sitemate's Shift Report App is a modern tool powered by Dashpivot that streamlines the shift-reporting process. The app includes an AI assistant named Storm to help generate a concise summary of what the outgoing shift completed during their shift. It outlines how the shift went, what issues developed, and what the next crew needs to be aware of.
What the Shift Reporting App covers
- Activities completed per specific work or location
- Materials used and updated inventory status
- Equipment repair progress and needed actions
- Safety findings and incidents
- Quality concerns that need to be addressed
- Priority list of tasks for the next shift
The challenge with paper-based shift reports
Using paper-based shift reports relies heavily on manual data entry for everything that happened during the shift, which is usually done at the end of the shift when the crew is fatigued. This process usually leads to rushing the report, leaving a trail of inconsistencies in the level of detail, which affects the decisions of the next shift. When such a process continues, it negatively affects quality of work and auditability, compromises safety, and makes performance metrics inaccurate.
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Data capture
Storm has the capability to extract information from photos, voice recordings, and written logs. Supervisors will just need to take pictures and describe or write completed tasks throughout the shift, and Storm will automatically use this data for drafting the report.
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Mapping in the report
All photos, voice recordings, and written notes or logs are parsed by Storm. After parsing, it then accurately auto-populates fields in the shift report.
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Review and approval
After all fields are populated, supervisors can immediately review the form and provide adjustments if needed. After reviewing, supervisors can sign off on the report.
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Storing and finding
Once shift reports are signed off, they will be consolidated in a single cloud system. Users who want to access completed reports can simply use the search bar or use the filter feature.
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See How Sitemate Has Already Helped Companies Like Yours
"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."
- Rhys Thomas, CFO
95% time saved
On manual HR data entry tasks
0 lost forms
Thanks to digital submission
Better decision-making with Flowsite
Integrating Sitemate's Flowsite into the app can help provide overall data for better decision-making. Flowsite can compile all completed shift reports and create trends to identify recurring issues, most-used materials, and other vital performance metrics that could be used for future planning and decision-making.
Comparison: Paper Shift Report vs Digital Shift Report
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
|
|---|---|---|
| Data entry and collection | Storm automatically generates reports from logged site activities, photos taken, and voice recordings | Manual data entry that relies on memory |
| Photos and records | Capable of linking photos, documents, and recordings within the report | Requires manual attachment of photos and documents |
| Consistency | Provides a consistent template structure, which ensures auditability | Structure depends on the person completing the form, which varies |
| Review | Only takes 5-7 minutes from review to approval | Requires manual handoffs and review, which consumes a substantial amount of time |
| Version updates | Revised templates will automatically go live in all teams, ensuring one live version | Paper-based forms require manual distribution of updated forms, creating a lag between the updated form and the old one |
| Auditability | Updates are logged automatically, which provides a complete audit trail | Requires manual recording of updates, which could be forgotten |
| Required actions and follow-ups | Can automate deadline tracking and integrate notifications | Manual handoffs of information on progress and updates |
| Storage | Uses a digital cloud storage with instant search | Manual compiling and filing |
Shift Report App frequently asked questions
Can multiple people access the shift report in the app?
Yes, Sitemate’s Shift Report App allows multiple people to access shift report templates at the same time, making it easy for teams to collaborate and stay updated. The app also includes access controls that let administrators determine who can view or edit specific templates, ensuring sensitive information stays protected while still enabling the right people to contribute.
Can I complete reports even when there is no internet connection?
Yes, Sitemate’s Dashpivot platform is designed to work offline, allowing you to record data, capture pictures, and log voice recordings even without an internet connection. All of this information is stored securely on your mobile device and automatically syncs to the cloud once connectivity is restored, so no data is lost in the process.
Where are completed reports stored?
Completed reports are stored securely in the cloud through the Shift Report App, giving users reliable access to their records from anywhere. Finding a specific report is simple, as users can search by keyword or use the built-in filter function to quickly locate the form they need.
How is AI used in the Shift Report App?
The Shift Report App integrates Sitemate’s AI assistant, Storm, which can scan photos, manual logs, and voice recordings to automatically draft a shift report. This significantly reduces manual data entry, allowing users to simply review the AI-generated content, make any necessary adjustments, and approve the final report.
Can I edit reports after submitting them?
Yes, the app allows users to edit a form even after sign-off has already been completed. Once changes are made, the updated version of the report is automatically synced and reflected across all teams, ensuring everyone is working from the most current information.
Can I edit the shift report template?
Yes, users can edit and update the shift report template to align with local standards or new company procedures as they evolve. This can be done using Dashpivot’s drag-and-drop form builder for full manual control, or by using Sitemate’s AI assistant, Storm, to help generate a new template quickly.
Can I make fields inside the shift report mandatory?
Yes, the Shift Report App allows certain fields within the template to be marked as mandatory. This ensures that key information cannot be skipped, helping guarantee the report is complete and accurate before it can be signed off.
What is the purpose of the handover field in the shift report template?
The handover field in the shift report is designed to inform the incoming shift of the priorities they need to address next. It typically includes details such as activities still in progress, safety measures that need to be maintained, and materials currently being used for ongoing work.
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