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Equipment Request Form Template: Better Than Word/Excel

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An equipment request form is used to document and process requests for new equipment within an organisation. It streamlines the procurement process, ensures accurate record-keeping, and helps with tracking equipment usage. Using a template for the equipment request form makes it easier for both requestors and approvers to understand and process the requests efficiently.

This equipment request form template can be used electronically. It has better functions than forms in Word and Excel.

   100% fully customisable equipment request form template

   Sign-off on the equipment request form with e-signatures

   Utilise signature permissions and version history features

   Add photos or attachments to your equipment request form

   Thousands of templates including other plant, equipment and asset management templates

Equipment request form template
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This equipment request form template was generated with Dashpivot

Equipment request forms help track and document all equipment requests. With a digital system like Dashpivot, you can integrate them into your equipment management system and transform how your requests are completed, managed, and approved:

  • Access, edit and complete equipment request forms from any device - mobile, tablet or computer.
  • Use e-signatures for requestor and approver sign-off.
  • Record requestor and equipment details as well as comments from the approver.
  • Add photos of the equipment and other attachments to the equipment request form.
  • Set signature permissions so that only approved users can provide approval.
  • Use version history controls to ensure access to the latest version of the document.
  • Invite team members to view, edit and sign-off on forms online.
  • Easily customise the equipment request form template with drag-and-drop functionality
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Equipment request forms help improve equipment management

Effectively managing equipment requests helps maintain efficiency by ensuring that resources are allocated appropriately, which reduces downtime and prevents unnecessary expenditures. Without a reliable way to track equipment requests, organisations risk misplacing or misallocating equipment.

By using an equipment request form template for requests, organisations can maintain visibility on the location and usage of all their equipment. This lets them to better manage their inventory and identify any recurring trends with equipment requirements.

Equipment request forms can come in Word, Excel, and other formats, however they all require the following sections to be effective:

  • Requestor Information: Identifies who is making the request.
  • Equipment Required: Details the items needed, including descriptions and quantities.
  • Reason for Request: Explains why the equipment is needed.
  • Required Dates: Specifies when the equipment is needed.
  • Signatures: Provides approval and accountability from the requestor and manager.
  • Supporting Visuals: Includes images of the requested items for clarity.

Your equipment request forms should be exportable to PDF for easy viewing on all devices.

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