The Safety Inspections App Built for the Front Line
Sitemate’s Safety Inspections App is powered by Dashpivot, and allows site teams to easily log safety inspections at the job site. Storm, Sitemate’s AI agent, can fill out reports with hazard observations, corrective actions, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.
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Why Safety Inspections management Is Harder than It Should Be
Time-consuming manual safety inspections
Workers using paper-based forms take a long time to complete safety inspections across site.
Missing and illegible inspection records
Paper-based inspection forms can easily get soiled or damaged. Furthermore, paper forms are easy to lose before reaching the office.
Compliance gaps due to skipped inspections
Due to the time it takes to complete paper-based inspections, workers may skip the process, which compromises safety and compliance.
Cannot preview past inspection records
Completed paper-based inspections are usually filed away, which limits visibility on previous hazards identified. This can cause a disconnect and prevent effective risk management.
A Smarter Safety Inspections App
AI-assisted inspection report creation
Storm can help turn user prompts into a complete inspection report, pre-filled with details specific to user input.
Streamlined inspections with photo capture
Workers can log identified hazards, take photos of site conditions, and notify relevant personnel for follow-up, all from their mobile device.
Reduce time spent on admin work
Safety teams can redirect their focus to addressing hazards, instead of spending time on manual paperwork.
Cannot preview past inspection records
The Safety Inspections App uses Dashpivot’s cloud storage system where all completed inspections are stored. Looking into previous records can be done with a few taps and clicks.
Understanding Safety Inspections Software
What is a Safety Inspections App?
A Safety Inspections App is a tool that supervisors and safety personnel use to create safety inspection reports, documents that record the condition of a work site against required safety standards. These inspections are usually carried out at set intervals, and cover details on the areas checked, any hazards or violations found, and the corrective action needed. With a Safety Inspections App, teams can keep a digital record of these inspections, as well as any follow-up action taken to close out issues found.
What does a Safety Inspections App help record?
- General information like project name, site location, and inspection date
- Areas or work zones covered by the inspection
- Checklist of items reviewed, such as equipment, housekeeping, and access routes
- Hazards or violations identified during the inspection
- Severity or risk rating of each finding
- Corrective action required and responsible party
- Name and signature of the inspector
- Supporting photos and attachments
Why are safety inspections important?
Safety inspections are important because they are a means by which supervisors can identify hazards or violations on site, and elevate them to the responsible party before they lead to an incident. These hazards can arise from factors like poor housekeeping, damaged equipment, or gaps in following safe work procedures. This is especially relevant to industries like construction and industrial or manufacturing plants, where site conditions change often and can introduce new risks over time. Additionally, safety inspection records serve as a basis for supervisors when tracking recurring issues and demonstrating due diligence during audits.
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Feed Storm the inspection details
Personnel conducting the inspection can use the voice recording feature while they walk through the site and take photos of identified hazards or defects, eliminating the need to manually input information.
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Data mapping
Storm extracts insights from user input, voice notes, and photos, sorts the raw data, and uses those insights to populate the right data fields of the inspection form.
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Review of inspection draft
Personnel in charge of the inspection should review the auto-populated fields to ensure everything is correct, and add any missing context.
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Supervisor review and approval
Supervisors will then review the inspection for any identified issues before clearing the site or activity as safe. Any identified issues will first be flagged for corrective action before work proceeds.
Related apps
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AppSafety Planning App
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See How Sitemate Has Already Helped Companies Like Yours
"Our process now is so much quicker, easier, and more efficient. It's improved tenfold."
- Shane Russo, Site Manager
500+ employees
Zero paperwork
6 regions
Site data unified across 6 regions
Safety Inspections App with Flowsite
Flowsite automatically transfers completed safety inspection data from Dashpivot into other dashboards or reporting systems, removing the need for manual re-entry. Safety and project teams get real-time visibility of findings and corrective actions, so issues can be reviewed and closed out with minimal admin work.
Comparison: Paper Safety Inspections vs Digital Safety Inspections
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
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|---|---|---|
| Form access | Instant access to safety inspection forms by scanning a QR code | Requires asset identification and printing of forms |
| Data gathering | Storm auto-populates fields using photos and voice recordings | Manual data entry, which is time-consuming |
| Hazard flagging | Hazards flagged instantly, with follow-up actions assigned on the spot | Requires manual note-taking and separate follow-up |
| Escalation | Automated notifications escalate critical findings immediately to supervisors | Requires manual hand-offs |
| Storage | Forms stored in the cloud, accessed by searching or filters | Requires bulky binders, cabinets, and manual searching |
| Supervisors' approval routing | Structured approval routing and notification tracking | Requires physical sign-offs, which can delay approvals |
| Action tracking | Automated progress tracking | Requires manual follow-up |
Frequently asked questions about the Safety Inspections App
Does Dashpivot work even if offline?
Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like photos and inspection results, in the phone and automatically syncs when connectivity returns.
How does AI help during safety inspections?
Sitemate’s AI agent Storm can extract data from photos and voice recordings and auto-fill the fields of the inspection form. This process eliminates manual data entry, which significantly streamlines how teams use this safety inspection app on site.
How does QR code scanning work in the app?
Each piece of equipment or work area can be tagged with a unique QR code. Upon scanning the code, the app immediately displays all relevant safety inspection templates for that item or location.
Can I update existing safety inspection templates in the app?
Yes, you can easily update safety inspection templates in the app to align with your workflow and site-specific hazards by using the powerful drag-and-drop form builder in Dashpivot.
Can I generate dashboards from completed inspections?
Yes, with Flowsite, supervisors and managers can generate dashboards based on collected data from completed forms, removing the need to manually sort and compile paper-based reports.
What happens if a critical hazard is identified during an inspection?
Using the automated notification system, supervisors are immediately informed of critical hazards and can take the needed actions to address the issue before work continues.
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