The Safety Planning App Built for the Front Line
Sitemate’s Safety Planning App is powered by Dashpivot, and allows site teams to easily log safety plans at the job site. Storm, Sitemate’s AI agent, can fill out plans with hazard controls, risk assessments, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.
Trusted by companies, projects and teams of all sizes
Why Safety Planning management Is Harder than It Should Be
Slow manual safety plan creation
Workers using paper-based forms take a long time to complete safety plans before starting work.
Missing and illegible safety plans
Paper-based safety plans can easily get lost or damaged when moving across offices and work spaces.
Compliance gaps due to skipped plans
Due to the time it takes to complete paper-based safety plans, workers may skip the process, which compromises safety and compliance.
Cannot preview past safety plans
Completed paper-based safety plans are usually filed away, which limits visibility on previous hazards identified. This can cause a disconnect and prevent effective risk management.
A Smarter Safety Planning App
AI-assisted safety plan creation
Storm can help turn user prompts into a complete safety plan, pre-filled with details specific to user input.
Streamlined hazard identification with photo capture
Workers can log identified hazards, take photos of site conditions, and notify relevant personnel for follow-up, all from their mobile device.
Supervisor review before work begins
All completed safety plans are routed to supervisors for review and sign-off before workers are cleared to start work.
Cannot preview past safety plans
The Safety Planning App uses a cloud storage system in Dashpivot where all completed plans are stored. Looking into previous plans can be done with a few taps and clicks.
Understanding Safety Planning Software
What is a Safety Planning App?
A Safety Planning App is a tool that supervisors and safety personnel use to create safety plans, documents that outline the hazards, controls, and procedures needed to carry out work safely. These plans are usually created before work begins, and cover details on the tasks involved, the risks identified, and the measures put in place to manage them. With a Safety Planning App, teams can keep a digital record of these plans, as well as any updates made as conditions on site change.
What does a Safety Planning App help record?
- General information like project name, site location, and date
- Scope of work and tasks covered by the plan
- Hazards identified for each task
- Control measures and safe work procedures
- Roles and responsibilities of personnel involved
- Required permits, PPE, and equipment
- Emergency response and contact procedures
- Sign-off from supervisors and workers involved in the work
Why is safety planning important?
Safety planning is important because it is a means by which supervisors can identify hazards before work begins, and put controls in place to manage the risks involved. These hazards can arise from factors like the nature of the task, the work environment, or the equipment being used. This is especially relevant to industries like construction and industrial or manufacturing plants, where work often exposes workers to risks that need to be controlled ahead of time. Additionally, safety plans serve as a basis for supervisors and workers when confirming that the right precautions are in place before work starts.
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Feed Storm the safety plan details
Safety officers developing the plan can use the voice recording feature while they walk through the site and take photos of hazards or controls, eliminating the need to manually input information.
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Data mapping
Storm extracts insights from user input, voice notes, and photos, sorts the raw data, and uses those insights to populate the right data fields of the safety plan.
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Review of plan draft
Safety officers in charge of the plan should review the auto-populated fields to ensure everything is correct, and add any missing context.
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Site manager review and approval
Site managers will then review the plan for any identified gaps before approving it for implementation.
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See How Sitemate Has Already Helped Companies Like Yours
"Not having a piece of paper correct can be the difference between a legal claim or a $300,000 loss."
- Clint Logan, Senior Project Manager
$300,000
Risk avoided by eliminating missing documentation
100% of reports
Completed, signed, and stored digitally
Safety Planning App with Flowsite
Flowsite automatically transfers completed safety plan data from Dashpivot into tracking dashboards and reporting systems, removing the need for manual re-entry. Safety and project teams get real-time visibility of plan status and approvals, so work can be reviewed and actioned with minimal admin work.
Comparison: Paper Safety Planning vs Digital Safety Planning
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
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Paper |
|
|---|---|---|
| Form access | Instant access to safety plan forms by scanning a QR code | Requires asset identification and printing of forms |
| Data gathering | Storm auto-populates fields using photos and voice recordings | Manual data entry, which is time-consuming |
| Escalation | Automated notifications escalate critical findings immediately to supervisors | Requires manual hand-offs |
| Storage | Plans stored in the cloud, accessed by searching or filters | Requires bulky binders, cabinets, and manual searching |
| Supervisors' approval | Digital and automated notification and approval process | Requires physical sign-offs, which can delay approvals |
| Audit readiness | All safety plans immediately available for auditing | Requires manual compiling |
| Action tracking | Automated progress tracking | Requires manual follow-up |
Frequently asked questions about the Safety Planning App
Does Dashpivot work even if offline?
Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like photos and hazard notes, in the phone and automatically syncs when connectivity returns.
How does AI help when completing a safety plan?
Sitemate’s AI assistant Storm can extract data from photos and voice recordings and auto-fill the relevant fields on the plan. This process eliminates manual data entry, which significantly streamlines how teams use this safety planning app on site.
Can I update a template safety plan in the app?
Yes, you can easily update a template safety plan in the app to align with your workflow and site-specific hazards by using the powerful drag-and-drop form builder in Dashpivot.
Can I generate dashboards from completed safety plans?
Yes, the app can generate dashboards based on collected data from completed plans. Supervisors and managers can easily track outstanding actions and hazard trends without the need to manually compile records.
How do workplace safety apps help keep everyone on site aligned?
Workplace safety apps keep hazard information, controls, and responsibilities in one place, so everyone on site is working from the same plan. This structure also makes it easier to update the plan as conditions change.
What happens if a new hazard is identified after a work safety plan template has already been approved?
Using the app, supervisors can update the plan and notify the relevant team members straight away. This keeps the work safety plan template current, rather than leaving outdated information in circulation on site.
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