The Site Sign In App Built for the Front Line
Stop recording site attendances manually. Powered by the Dashpivot platform, Sitemate’s Site Sign In App uses a digital approach to make sign-ins incredibly quick and easy for workers and visitors while ensuring your sign-in process is professional and compliant.
Trusted by companies, projects and teams of all sizes
Why Site Sign In management Is Harder than It Should Be
Paper-based forms get lost easily
Site sign-ins on paper can easily get lost, misplaced somewhere, or lose content legibility, which affects audit trails.
No real-time visibility
When supervisors are offsite, they won’t have visibility on who has signed in and out of the site unless they manually ask for attendance.
Inaccurate records
Paper-based sign-in sheets need to be manually compiled. Such practices could lead to delays and errors, which could affect a worker’s time record.
Worker disputes due to inaccurate logs
Employee disagreements are likely to arise due to erroneous data from paper-based sign-ins, which could impact morale and productivity.
A Smarter Site Sign In App
Using modern approaches
Workers can easily sign in by scanning the QR code on the site. Relevant information is immediately populated on the digital sign-in form once the QR code is scanned.
Real-time visibility
The Site Sign In App has a built-in notification system that informs supervisors immediately once personnel have signed in or out of the site, providing real-time visibility on who is working on the site.
Can integrate relevant documents into the App
The Site Sign In App can be linked to essential documents like training records, certifications, and site inductions to provide workers or visitors a checklist of needed requirements before signing in.
Worker disputes due to inaccurate logs
Supervisors won’t need to compile every site sign-in form. The app can easily compile completed forms and provide a record for each employee.
Understanding Site Sign In Software
Why use the Site Sign In App?
Sitemate's Site Sign In App is a modern tool designed to streamline the site sign-in process. Powered by the Dashpivot platform, it simplifies how employees sign in and out of the site by using digital forms instead of paper-based ones. The app also integrates an AI assistant called Storm to help supervisors create the site sign-in form template. Supervisors can simply describe the form, and it automatically generates a standard site sign-in form template.
Important items needed in a site sign-in form
- General information like worker name, role, and date
- Project name, site location, and cost or job code
- Sign-in and sign-out times, including breaks
- Work activities or tasks to be performed
- Safety controls needed before signing in
- Supervisor approval and sign-off
- Supporting photos or attachments, where relevant
Real-time visibility across all site sign-ins
Every scan through the Site Sign In App creates a timestamped log showing who signed in, where they signed in, and when they signed in. Supervisors can instantly see sign-in history, employee location, work patterns, and safety requirements without hunting through paper records or chasing down workers, giving them the kind of live operational picture that manual sign-in processes cannot provide.
-
Digital template creation
Site sign-in forms can easily be structured simply by describing the form to Storm. Users also have the option to upload existing documents.
-
Link relevant workflows
You can link relevant sign-in workflows through Storm, including site inductions, certifications, and training records, to the site sign-in form, ensuring every worker or visitor is fully prepared before signing in.
-
Review drafted sign-in forms
To ensure completeness and correctness, it is vital that supervisors review the generated site sign-in forms. They can edit fields, add sections, or integrate more workflows.
-
Distribution
After reviewing, supervisors can start distributing the QR codes that link to the site sign-in form.
Related apps
No Touch Sign
See how the Sitemate app enables field-based contactless signatures to improve COVID and safety compliance and streamline site processes.
View app
AppEquipment Sign Out
This equipment sign out app streamlines equipment issuing, tracking and sign outs - so that it’s easy for everyone to keep track of what’s happening.
View app
AppLockout Tagout Software
Streamline your LOTO process with Sitemate’s Lockout Tagout Software. AI-powered forms, automated workflows, and real-time tracking. Explore the platform today.
View app
See How Sitemate Has Already Helped Companies Like Yours
"People can access the system remotely. There's no need to sign a form in person."
- Stuart Gordon, Group Health and Safety Director
6 live regions
Managing housing projects with Dashpivot
100+ forms
Use digitally across health, safety, and quality
Flowsite sign-in analytics
Sitemate's Flowsite allows stakeholders to have access to advanced reporting based on the site sign-in forms and their contents. Stakeholders can create analytics on the effectiveness of measures before sign-in, worker productivity, and worker safety preparedness. This information provides stakeholders with valuable data on how to improve measures and track inefficiencies on site, further improving processes.
Comparison: Paper Site Sign In vs Digital Site Sign In
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
 |
Paper |
|
|---|---|---|
| QR code asset identification | Instant scan-to-identify for any tagged equipment or entry point | Manual serial number lookup and handwritten verification |
| Real-time location tracking | Live site positioning updated on every scan | Handwritten logs with approximate location notes |
| Photo condition documentation | High-resolution timestamped images attached to each sign-in record | Separate camera or phone with manual filing required |
| Audit trail | Complete digital history of all sign-ins and movements | Scattered paper forms across multiple site locations |
| Offline access | Mobile app works without internet connectivity | Always accessible but requires physical transport to site |
| Actions and follow-ups | Automated alerts and task assignment workflows | Manual phone calls and email coordination |
| Reporting | Instant dashboards with filterable sign-in and equipment analytics | Time-intensive manual compilation from multiple paper sources |
| Searchability | Global search across all sign-in records and asset histories | Physical file sorting through stacked paper records |
| Permissions | Role-based access controls for supervisors, workers, and visitors | Physical document access available to anyone on site |
Frequently asked questions for Site Sign In App
Can the Site Sign In App accurately auto-generate site sign-in forms?
Yes, the Site Sign In App uses Storm to completely generate a compliant site sign-in form that aligns with site procedures. Supervisors just need to verify and review these items before distributing the app.
How can I integrate relevant sign-in workflows into the site sign-in form?
Supervisors can easily tell Storm to link other sign-in workflows, like site inductions, to be included in the site sign-in form. This makes sure that employees or visitors complete other necessary steps before signing in.
Can supervisors approve sign-in forms before they are shared?
Yes, supervisors should always review and approve sign-in forms before they are shared. The Dashpivot app accommodates this requirement by adding a mandatory approver sign-off to the document, so supervisors must add their digital signature before the document is published.
Can users use Dashpivot despite being offline?
Yes, the Dashpivot platform that powers the Site Sign In App is fully capable of recording measurements, photos, and observations offline. The app locally saves data on the mobile device when offline and automatically syncs when connectivity returns.
Is it possible for stakeholders to access the site sign-in forms directly?
Yes, stakeholders can immediately access site sign-in forms using the Flowsite portal. All completed sign-in forms are immediately available to stakeholders after sign-off, which eliminates the need for manual document distribution.
Can we edit the site sign-in structure at all?
Yes, the site sign-in structure and format can easily be edited. You can build it manually using Sitemate’s simple drag-and-drop template builder or have Storm create a sign-in form with a format that meets your needs.
Can multiple people access the site sign-in form?
Yes, multiple team members can have access to the same site sign-in form. All contributions are timestamped and attributed, creating a comprehensive record while the supervisor maintains control over the final form distribution.
English (United States) 
English (Australia) 
English (UK) 
English (New Zealand) 
English (South Africa) 
German