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Site Diary Template: Word, Excel (CSV), PDF download functionality

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This free site diary template is more streamlined than an Excel or Word template, and can be used electronically and downloaded as a PDF.

The site diary is one of the most important forms on a construction site, and enables foremen, leading hands and other construction workers to document and keep track of what's happening on their sites, meaning you need a great site diary format like this example and sample PDF.

   100% fully customisable site diary template

   Export your site diary as professionally formatted PDF or CSV

   Record your daily diary on site via mobile or tablet

   Add photos, videos, e-signatures and more to your site diary

Site diary template
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Compare this construction site diary example to Word, Excel and sample PDF below

Preview how this digital site diary compares to a manual construction diary book below.

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This daily site diary template is powered by Dashpivot

While many construction companies still run their site diaries via paper, word, excel and PDF, you can bring your site diaries into the 21st century with proper digital templates and forms.

  • Access and use your site diary on laptop, computer, mobile or tablet.
  • Customise the site diary to suit your projects and teams with simple drag-and-drop functionality.
  • Take and add supporting photos, attachments and electronic signatures to your site diary in the office or on site.
  • Format your completed site diaries into timeline view or register view at the click of a button.
  • Download, print or send your site diary as custom branded excel or PDF documents.
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What is a site diary and why is it important to have a site diary for construction work?

If you don't want to use this site diary template, make sure you do have a reliable site diary format in place before you leave this page, even if it's just been grabbed from a sample PDF or similar.

Having a site diary for construction work enables construction companies to prove what work was done with photo evidence, demonstrate progress on a regular basis, keep track of rates and KPIs including production rates, job costings, plant hours, personnel hours, and defend unfair claims and other costly issues.

The daily diary is the most reliable mechanism and tool for keeping track of critical project progress and events.

Inline with the above, the key sections of any site diary template include:

  • Standard project information section for tight record keeping
  • Daily information including the weather and general conditions
  • Organised tables to capture site information including subcontractors, plant, production, delays and more
  • If you use a mobile or tablet driven daily site diary, then you can attach photos and videos
  • A signoff section for the person completing the diary

If you don't use this template, make sure you have a way to capture, store and manage your site records.

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