The Plant Equipment Inspection App Built for the Front Line
Sitemate’s Plant Equipment Inspection App is powered by Dashpivot, and allows site teams to easily log plant equipment inspections at the job site. Storm, Sitemate’s AI agent, can fill out reports with equipment condition, maintenance needs, and even photos, then site supervisors can review, edit, and sign off directly on the form via e-signature.
Trusted by companies, projects and teams of all sizes
Why Plant Equipment Inspection management Is Harder than It Should Be
Slow manual equipment inspections
Operators using paper-based forms take a long time to complete plant equipment inspections.
Missing and illegible inspection forms
Paper-based forms can easily get soiled or damaged. Furthermore, paper forms are easy to lose before reaching the office.
Compliance gaps due to skipped inspections
Due to the time it takes to complete paper-based inspections, operators may skip the process, which compromises safety and compliance.
Cannot preview past inspection records
Completed paper-based inspections are usually filed away, which limits visibility on previous records. This can cause a disconnect and prevent effective maintenance.
A Smarter Plant Equipment Inspection App
AI-assisted inspection report creation
Storm can help turn user prompts into a complete inspection report, pre-filled with details specific to user input.
Convenience using QR codes
Operators can scan a QR code tied to each piece of equipment to open the correct inspection form, eliminating the need for paper-based forms.
Supervisor review before equipment returns to service
All completed inspections are routed to supervisors for review and sign-off before equipment is cleared for operation.
Cannot preview past inspection records
The Plant Equipment Inspection App uses the Dashpivot cloud storage system where forms can be stored and traced with a few taps.
Understanding Plant Equipment Inspection Software
What is a Plant Equipment Inspection App?
A Plant Equipment Inspection App is a tool that operators and maintenance personnel use to create plant equipment inspection reports, which are documents that record the condition and performance of plant equipment. These reports are usually created before or during operation, and cover details on the equipment checked, any faults found, and whether the equipment is safe to continue use. With a Plant Equipment Inspection App, teams can keep a digital record of these inspections, as well as any follow-up maintenance needed.
What does a Plant Equipment Inspection App help record?
- General information like equipment name, ID number, and inspection date
- Site location and area of operation
- Checklist of components inspected, such as engine, hydraulics, and safety guards
- Condition of each component and any faults identified
- Operational status, such as fit for use, restricted use, or out of service
- Corrective action or maintenance required
- Name and signature of the inspector
- Supporting photos and attachments
Why is plant equipment inspection important?
Plant equipment inspection is important because it is a means by which operators can identify faults or wear in equipment before it leads to a breakdown or safety incident, and elevate any issues to maintenance teams for proper action. These faults can arise from factors like normal wear, lack of maintenance, or damage sustained during operation. This is especially relevant to industries like construction and industrial or manufacturing plants, where equipment failure can halt operations and put workers at risk. Additionally, inspection records serve as a basis for maintenance teams when planning repairs and tracking the service history of each piece of equipment.
-
Feed Storm the inspection details
Workers inspecting the plant equipment can use Storm to capture voice recordings, photos, and prompts while inspecting the machinery, eliminating the need to manually input information.
-
Data mapping
Storm scans through the voice recordings and photos taken, and immediately populates data into the fields of the inspection form. The data is also sorted into the right field in the form automatically.
-
Review and escalate
Workers conducting the inspection will verify the auto-populated fields to ensure everything is correct, and then escalate it to the supervisors through automated notifications.
-
Supervisor's approval
Supervisors will then review the form and add any additional context before clearing the equipment as safe for operation. Any identified defects will first be flagged for maintenance and reinspection.
Related apps
Plant and Equipment Register
Create and deploy detailed Standard Operating Procedures (SOPs) to ensure your operations run smoothly and to a predictable high standard.
View app
AppPlant Equipment Pre-Starts
Perform targeted and streamlined plant and equipment pre-start inspections using Dashpivot to help ensure your assets are safe to operate.
View app
AppHeavy Equipment Inspection App
Heavy equipment inspections app template for operators and stakeholders. Scan QR codes, complete mobile checklists, and turn failed items into maintenance work orders instantly.
View app
See How Sitemate Has Already Helped Companies Like Yours
"Instead of spending 5 days on data entry, it's now just ad hoc time checking the data coming in electronically."
- Rhys Thomas, CFO
95% time saved
On manual HR data entry tasks
0 lost forms
Thanks to digital submission
Tracking plant equipment inspections with Flowsite
Flowsite automatically transfers completed plant equipment inspection data from completed forms into dashboards and reporting systems. Fleet and site teams get real-time visibility of equipment condition, so issues can be reviewed and actioned with minimal admin work.
Comparison: Paper Plant Equipment Inspection vs Digital Plant Equipment Inspection
Most project teams already know paper and spreadsheets aren't cutting it. Here's what changes when you move your method statements to a digital system.
 |
Paper |
|
|---|---|---|
| Form access | Instant access to inspection forms by scanning a QR code | Requires manually printing physical forms |
| Data gathering | Storm auto-populates fields using photos and voice recordings | Requires manual data entry |
| Defect flagging | Workers can flag defects and assign follow-up actions on the spot | Requires manual note-taking and separate follow-up |
| Escalation | Automated notifications escalate critical findings immediately to supervisors | Requires manual hand-offs |
| Storage | Forms stored in the cloud, accessed by searching or filters | Requires bulky binders, cabinets, and manual searching |
| Supervisors' approval | Supervisors are automatically notified of completed forms that need their approval | Requires physical sign-offs, which can delay approvals |
| Audit readiness | All inspection forms immediately available for auditing | Requires manual compiling |
Frequently asked questions about the Plant Equipment Inspection App
Does Dashpivot work even if offline?
Yes, Dashpivot can work even without internet connectivity. It stores all collected data, like photos and inspection results, in the phone and automatically syncs when connectivity returns.
How does AI help during equipment inspections?
Sitemate’s AI assistant Storm can extract data from photos and voice recordings and auto-fill the fields of the inspection form. This process eliminates manual data entry, which significantly streamlines how teams use this equipment inspection app on site.
How does QR code scanning work in the app?
Each piece of plant or equipment can be tagged with a unique QR code. Upon scanning the code, the app immediately displays all relevant inspection forms for that specific item.
Can I update an existing plant inspection sheet in the app?
Yes, you can easily update a plant inspection sheet in the app to align with your workflow and equipment standards by using the powerful drag-and-drop form builder in Dashpivot.
Can I generate dashboards from completed inspections?
Yes, the app can generate dashboards based on collected data from completed forms. Supervisors and managers can easily track key performance metrics across all their equipment inspection forms without the need to manually compile results.
What happens if a critical defect is identified during an inspection?
Using the automated notification system, supervisors are immediately informed of critical defects and can take the needed actions to address the issue, whether logged through equipment inspection apps or broader inspection plan software.
English (United States) 
English (Australia) 
English (UK) 
English (New Zealand) 
English (South Africa) 
German