Contractor Register Template: Digital, Excel / CSV and PDF
Start with a free 30-day trial. No credit card required.
100% fully editable Contractor Register
Export your Contractor Register to PDF or CSV
Access contractor records on mobile, tablet or computer
Thousands of templates including other Commercial templates
~10,000 employees
~500 employees
~10 employees
~25,000 employees
~200 employees
~1,500 employees
~20 employees
What is a Contractor Register?
A contractor register is an important tool which companies in construction and the industries use to keep a reliable record of all the contractors they work with.
In such a complicated and tightly linked industry, a subcontractor, client or contractor can work with hundreds of different parties and suppliers. It's incredibly important to maintain a proper record and database of these contractors and parties which can be relied upon to understand who's being worked with and what the information everyone needs to know about them is (accurately): (1) important contact information, and; important legal and contract information including license expiry dates.
Compare this Contractor Register to the classic manual Excel or spreadsheet register
Use this Contractor Register template for free.
What is a Register used for?
A Contractor Register is used in many industries that have to hire service providers, vendors, and external contractors to complete a work or project. The most common industries that require a Contract Register, usually also have high compliance, safety, and regulatory requirements, like the Construction, Industrial, Manufacturing, Oil, Gas & Mining industries, and more.
It's mainly used for:
- Making sure that your business knows all of your contractors meet all the legal and other regulations, including up-to-date licenses, permits, and insurance policies
- You know each contractor's scope of work, the payments, contract details, etc.
- To verify that the third parties have safety training for their workers to maintain compliance and quality work
- To prevent fraud and costly expenses
If you're outsourcing a third party or help in your business, you need to have a proper register of all your parties, to keep information up-to-date and know your status with each contractor.
What information should be included in your Contractor Register?
The contents of your Contractor Register or any type of register, whether for your subcontractors, client, and other parties, fully depends on your company and how you will use them.
Here are the common contents about your contractors you'd definitely find useful for internal processing:
- General information like their full business name, address, details, who their representatives are and how to contact them
- Contract details, contract type, their scope of work, the agreed rates and payment terms for their work/workers
- Legal information: business registration number, licenses, insurance coverage, and certifications they hold to stay compliant with industry regulations
- Performance or the work history they've had with your company, if applicable (or should there be any safety incidents in the past), including audits, and assessments.
- Contracts, NDAs, training records, and other additional documentation your company needs from them
How detailed should your register be for third parties?
It's important to hold a balance between detail and usability in your Contractor Register at all times, because not all information can be used. Full details don't always mean important details. Depending on your company's needs, it's best to keep it modular. Don't overload the information because anyone looking for the necessary information would get lost. Here are some key tips:
- Just keep what's essential and what you need, as much as you can. Keep the important details on the main sheet.
- The other details that you don't usually check for, maybe the performance records, could be in a separate page
- Keep it detailed if strict compliance is required (for example government or healthcare projects), but keep it simple if you only work with a few contractors.
Other popular templates you can use and edit for free
Contractor Management Checklist
Ensure your are managing and documenting your contractors properly using this template.
Contractor Performance Evaluation
Evaluate and share contractor performance in a structured and fair manner.
Subcontractor Evaluation Checklist
Record and share subcontractor performance for the benefit of all with this reliable checklist.
These Contractor management processes wwere generated with Dashpivot
This Contractor Register template is managed in Dashpivot, making it smarter and easier than what you are using now, with features that streamline the entire process like:
- Easily download, print or send your contractor register as an excel or PDF document with your logo and branding.
- Complete and edit your contractor register in the cloud so you don't have to waste time formatting word and excel docs and then converting to PDF and other formats.
- Invite your colleagues or others to view and edit the contractor register so you're all working on the most up-to-date version.
- Edit or add register fields with drag-and-drop functionality.
- Create new and edit old contractors whenever you need.
Sitemate builds best-in-class software tools for built world companies.
English (United States) 
English (Australia) 
English (UK) 
English (New Zealand) 
English (South Africa) 
German