Defect Report Template: Easily editable

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Defect report template

~10,000 employees

~500 employees

~10 employees

~25,000 employees

~200 employees

~1,500 employees

~20 employees

How does this defect report template actually work?

Use this defect report template for free.

This defect report template was generated with Dashpivot, which gives you new document controls:

  • Add or edit report fields with easy drag-and-drop functionality.
  • Access and use your defect report from anywhere. Use a laptop at the office, or complete the report with relevant photos on mobile/tablet from site.
  • Instantly format your completed reports into workflow view or register view.
  • Setup automated workflows to make defect management and signoff easy.
  • Download, print or send your defect reports as custom branded excel or PDF documents.
  • Get real-time analytics & insights on defect management and general quality performance.

Dashpivot is user friendly software trusted by built world companies of every size all over the world.

Standardise your defect report templates to make it easier for your quality engineers and teams to identify, document and rectify defects

Go digital with your defect reports

Easily create defect reports using the drag-and-drop form builder, or get started with a standardised template from Dashpivot's template library.

The complete defect report template comes pre-built with all the fields you need to accurately capture a defect and notify the right internal and external parties quickly so that fixes can be made and projects can move forward.

View submitted defect reports by date in Timeline View

Use Register view for a spreadsheet view of reports and Timeline view for a quick glance at your defect reports by submission date.

Tag your reports with project or team names for easy sorting and clear reference to each completed defect report.

One click register conversion with Dashpivot


Dashpivot converts your reports into a neatly organised register with just one click, streamlining your paperwork and eliminating manual entry.

View a complete summary of all your defect report forms in the register, where you can easily filter and sort defects.

Streamline defect report approvals across teams

Speed up your workflow by automating the defect approval process for both internal and external collaborators.

Automated notifications help you monitor these workflows and stay updated on the progress of reports so nothing ever slips through the cracks.

Standardise your defect report templates to make it easier for your quality engineers and teams to identify, document and rectify defects

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Streamline defect reporting and resolution with a smart app

Defects are inevitable on site with different workers, materials and equipment being used every day. Properly capturing defects with a thorough defect report and supporting evidence is crucial. A defect report is typically prepared and completed by quality engineers and teams to identify and document any issues found during inspections or routine checks.

A smart app minimises the administrative burden of capturing, approving, and rectifying defects. Complete and access defect reports on the field. As soon as you fill out a form, it's automatically updated in real-time and securely stored in the cloud.

Whether you're on iOS or Android, the app is optimised for quick and easy defect reporting. Capture photos directly within the app and add smart tags. These images are instantly linked to your defect reports for better traceability and more reliable records.

Manage all your quality documents and processes in one place

Managing a construction project involves juggling countless documents and processes.

An integrated system brings all your essential documents into one place, making them easy to find and manage. This not only improves your close-out rates but also reduces the time needed for rectifications.

A quality management system streamlines your quality documentation, records, and workflows—both internal and external.

Whether you're transitioning from traditional tools like Word, Excel, PDF, or other apps, our system can automatically convert these into smart digital formats so you can run almost any quality process in the system.

Sitemate builds best-in-class software tools for built world companies.