Daywork Sheet Template
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What is a Daywork Sheet?
Daywork and daywork sheets generally fall under 'daywork procedures' which are covered in an overarching contract, and a dayworks sheet is used to summarise the costing information from subcontractor to contractor.
A daywork sheet contains everything that has been done, how long that took to complete it, and the cost it took to make them. The subcontractor is responsible for filling that out, and then the contractor approves it if it's correct. This avoids any disputes and keeps everyone aligned with the respective expenses.
See how this digital Dayworks Sheet has Excel functionality through tables and formulas, as well as PDF features and share-ability
Use this Dayworks Sheet Template free.
How does a Daywork Sheet make sure subcontractors are paid fairly?
Daywork is a means of payment where a contractor is paid for specifically instructed work, including cost of resource, materials and plant. Dayworks and daywork sheets are generally employed when work isn't priced in the 'normal way', but is extremely common in construction.
Some tasks have prices can't be agreed on ahead of time like maybe sudden repairs and changes, so having a dayworks sheet is a proof of the works plus their costs which make sure the subcontractors are paid correctly and fairly.
What are the typical contents of a Daywork Sheet?
There's no strict structure mandated by standards and regulations across countries and regions, but it should contain what's specifically addressed in the said regulations. The structure really depends on the company policies and their preference, but there are the typical contents of a Dayworks sheet:
- General details like the project information, description of work
- Resource details: the number of workers present, their respective job roles, and total hours worked (including rates and prices)
- Materials used for the acitivity: a complete list of the materials, their quantified, and total cost (including rates and prices)
- Equipment/plant used (including the ones being rented) and how much their usage costs are (including rates and prices)
When are Dayworks Sheets used in a construction project?
There are unavoidable instances where specific works can't be priced because it falls outside the original contract pricing. That doesn't mean it's a breach of contract, but it just means there were sudden last-minute decisions due to changes or emergency. These are some instances where a Daywork Sheets is required:
- If there are emergency works that need to be done like repairs, urgent tasks, tasks that were forgotten to be priced/not included in the contractor, or changes in the site conditions
- If the client has additional work not part of the contract and not initiatlly priced, then you need a Daywork Sheet so you can track the costs of the additional work separately
- If there are jobs and works that, for some reason, can't be priced early on before work, or maybe has some unique material requirements
How can your dayworks processes be streamlined and automated?
Dayworks processes have been very manual processes historically, with many civil and site-based companies collecting paper dayworks sheets and dockets, and reconciling them in spreadsheets, often double-handling and double-entering the data.
With advances in data capture technologies i.e 'apps' and affordable integrations, these same companies can collect their dayworks data electronically, pipe that data straight into Excel spreadsheets, PowerBI or another data analysis or finance tool, and then action that data, all without manually moving data around.
So the data is collected on site, and then synced straight to a system of record. From here, it's easy for companies to analyse and breakdown their costs, so they can understand how they are tracking and performing. Advances in AI can also sit on top of this layer, running quick queries against the data to even better understand patterns.
So companies reduce admin and overhead, and also get faster and more accurate data with which they can make more informed project decisions.
If you are still collecting your dayworks sheets manually, then you can start moving going digital quickly and easily with this template.
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This Dayworks Sheet was generated with Dashpivot
Dayworks sheets are everywhere in construction. Going digital with your dayworks sheets saves massive amounts of paper, time and tightens control over costs:
- Access, edit and complete dayworks sheets from any device - mobile, tablet or computer.
- Print, download or send your dayworks proof as perfectly formatted PDF documents with your company logo and colour scheme.
- Store your sheets securely online, where they can be searched and found in seconds.
- Easily adit and update the daywork sheet template with a drag-and-drop form builder.
- Connect your daywork sheet data with analytics charts, Excel or PowerBI for instant analysis.
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