Dashpivot article – free printable weekly timesheets
Free printable weekly timesheets
What is a Printable Weekly Timesheet?
A printable weekly timesheet is a soft copy, file, or digital document in PDF, Excel, or Word form that can be turned into a hard copied timesheet that tracks the working hours of workers in a week. It is used in the site, workplace, or office where digital time tracking is not yet implemented. Printed copies are kept, and the timesheets are renewed weekly. Physical documents like this need to be stored and kept safely for payroll processing, resource management, and advanced analytics since they are likely to be lost or tampered with.
This hard copy is usually and likely stationed in an office site where workers go to input their starting hours and their break. At the end of their shift, they input their end time and describe all of their tasks in the hard copy. The supervisors or managers in charge of the site can review the timesheet at the end of the day and week to make sure everything is accurate. Additionally, supervisors or managers need to verify that the workers have fulfilled their daily or weekly responsibilities.
All in all, a printable weekly timesheet is a straightforward tool to track productivity and maintain accountability in the workplace.
Why are you Still Using Printable Weekly Timesheets?
Digital tools are being incorporated by organisations to easily streamline all workflows and processes. This saves time and effort, reduces inconsistencies and inaccuracies, and makes sure team members can collaborate and communicate properly. Digital solutions provide real-time access to data and analytics, which improves operational efficiency. However, organisations may resort to using manual printable weekly timesheets for various reasons. Although not ideal, it just seems like the fastest way to do things. For example, if the team has no access to the digital tools for the weekly timesheets, they may resort to printable documents and then input data later on. Below are some of the most common reasons why digital solutions may be unavailable.
Connectivity Issues/System Downtime
For some projects, sites, or workplaces, temporary or not, they might be stationed in rural or remote areas where there in unreliable internet access or occasional system downtime. If there is poor internet access, the workers might not be able to consistently upload and access data in their digital tools. As a result, some teams may opt to use printable weekly timesheets as a downgrade alternative.
Environmental Challenges
Industries like construction or agriculture may experience environmental challenges often if projects are stationed in rural areas with lack of access to internet connectivity, or experiencing frequent power outages. Similarly, in areas with frequent natural disasters. Workers may opt for printable weekly timesheets if digital tools are unreliable or don’t save data offline.
Data Sensitivity
Teams dealing with highly sensitive data tend to avoid digital tools to avoid data breaches and unauthorised access to information, therefore they opt to processes entirely paper-based.
Change Management
Some organisations and teams may find it effortful to train staff on the digital tools, and to integrate it into the systems. While considering shifting to digital tools, they may continuously rely on the printable weekly timesheets, despite digital tools making it easier and simpler to record data. The main concern is to maintain the operations without disrupting the established processes.
What is an Alternative to Printable Weekly Timesheets?
It’s been mentioned that printable weekly timesheets are used when tracking systems are unavailable. With unavailability due to the reasons mentioned above, it’s counterproductive to go from digital solutions to manual input, even if that’s the easiest way to go. Although going back to the manual and traditional way may be the quickest solutions, there is an alternative that still pose as one of the best solutions addressing the concerns and still deliver the same efficiency in time tracking and documentation.
If digital tools are unavailable due to connectivity issues and environmental challenges, then why not use a digital tool already that can allow data entry remotely, still save the progress even offline mode, have data synced when connected to the internet, be conveniently used in the workers' mobile phones and tablets, and delivery more efficient and streamlined workflows better than the printed weekly timesheets nor other tools? Dashpivot makes things easier when situations are inconvenient. Similarly with data sensitivity, Dashpivit has a flexible folder system where you and your team can organise files and documents with layered permissions. You don’t have to worry about anyone accidentally deleting or editing files. Lastly, Dashpivot has a simple and friendly interface. If you can make a printable document in PDF or Word, then you can also make a weekly timesheet document in Dashpivot. One huge difference is that you don’t need to print them, you can just use your mobile phones or tablets.
Dashpivot is the perfect tool to address the concerns. There’s no need to going back to hard copies and printable weekly timesheets when organisations can still use digital tools without worrying about connectivity, data sensitivity, and change management. It’s a tool that helps organisations create pre-built and customised weekly timesheets and other documents that can be easily accessible in the workers' mobile phones and tablets. With its friendly interface, it doesn’t take a lot of time to get used to the app. Teams can design their forms that cater to needs and roles so they won’t look complicated when they’re already filling out the timesheets. Even in offline mode, users can save their progress and sync data to the centralised database once connected to the internet. Dashpivot delivers a more efficient and streamlined timesheet processing, payroll management, and resource management in one application.
What is the Common Format for a Printable Weekly Timesheet?
These are the common formats that can be done in Dashpivot. Being an information management software, team and organisations can create their Weekly Timesheets as a digital form using Dashpivot’s drag-and-drop form builder feature, which organisations can use anytime and anywhere without having to depend on the tedious processing of Printable Weekly Timesheets. A Weekly Timesheet’s contents may depend on the organisation, role, or project. Below are some common examples that organisations can design in Dashpivot for their reference.
Weekly Timesheet for a Single Employee (Basic Worker Weekly Timesheet)
Weekly Timesheet for Multiple Employees in a Single Project (Basic Weekly Timesheet)
Weekly Timesheet for Multiple Employees in Multiple Projects (Project-Based Weekly Timesheet)
How Can Dashpivot Replace Printable Weekly Timesheets and Simplify Work Processes?
Dashpivot has a drag-and-drop form builder feature that allows users to create their custom forms and document ahead of time, and use them at work or on site on-the-go. Once in the workplace, users can use their mobile phones or tablets to log their working hours, breaks, list of tasks, notes, and even including e-signatures for approvals. By beginning creating your own standardised weekly timesheets, to conveniently accessing the documents in your mobile phones and tablets, to storing data in a safe and centralised database, to having that data be extracted for payroll processing, resource management, and advanced analytics.
As a document builder, it makes standardising your weekly timesheets easier. Organisations may use different designs and structures of their weekly timesheets depending on the use, project, role, or designation. It’s important to be able to have a flexible digital tool that can cater and adapt to the varieties.
There are text, date, number, and formula fields, lists, drop down options, e-signature for the approval prcoess and many more. Organisations can ensure accuracy with Dashpivot. You can set fields to be required to make sure that no field is left empty
With Dashpivot offering a centralised database for all of your weekly timesheets, you and your team can access the files in the office or in the field. Collaboration between team members is made easy. A worker could be working in Site A, while the other workers could be working in Site B, but they have access to their weekly timesheets in Dashpivot, which makes it easier.
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