After determining the headings for your Construction Phase Plan, the next step involves developing and detailing the content under each heading. This process is crucial as it transforms your CPP from a basic outline into a comprehensive, actionable plan.

Gather and Compile Information

The first step is to collect the data - gather all necessary information, including project specifics, site details, team member roles, and any preliminary risk assessments.

Engage with all relevant stakeholders, including contractors, architects, and health and safety advisors, to ensure that their insights and requirements are incorporated.

Develop Each Section

• Project Overview: Describe the project in detail, including objectives, timelines, and scope.
• Roles and Responsibilities: Assign clear roles and responsibilities to project team members.
• Risk Management: Conduct thorough risk assessments and develop strategies for managing identified risks.
• Operational Procedures: Outline the daily operational procedures, including work schedules, site rules, and safety protocols.

Integrate Health and Safety Measures

• Safety Policies: Detail the health and safety policies specific to the project.
• Emergency Procedures: Establish comprehensive emergency response plans.
• Training Requirements: Identify necessary safety training for workers.

Plan Resource Management

Document resource allocation by detailing how resources like labor, materials, and equipment will be allocated and managed.

For Supply Chain Management, add information on how you've developed strategies for managing the supply chain effectively.

Environmental and Quality Control

Outline what measures you're taking to minimise environmental impact, including work done, environmentally friendly designs, materials used and equipment.

Set quality standards and procedures for Quality Assurance inspections and testing.

Establish Communication Protocols

Internal Communication - set up effective communication channels within the project team.

External Communication - plan for stakeholder engagement and public relations.

Set Up Monitoring and Review Processes

Implement systems for monitoring performance tracking and project progress.

Schedule periodic reviews of the CPP to make necessary adjustments when new information comes in or the project proceeds to the next phase of construction, with its own risks, scope of work, organisation, etc.

Documentation and Record Keeping

Establish a system for maintaining detailed records of all aspects of the project. Where will they be stored, whether virtually, physically or both, and who has access to both/either mediums.

Ensure all necessary permits and compliance documents are in place and accessible in case of an audit.

Finalise and Approve the Plan

Conduct a final review of the CPP to ensure it is complete and accurate. This may or may not require internal sign off approval for full compliance.

Obtain approval from relevant authorities or stakeholders as per your regional requirements.

Implement and Communicate the Plan

Share the CPP with all relevant parties involved in the project. Ensure they have access to it when they need it so they can work safely and compliantly.

Begin executing the plan, ensuring all parties are aware of their roles and responsibilities.

Ongoing Updates and Revisions

Regularly update the CPP to reflect any changes in the project scope, regulations, or other relevant factors. Ensure anyone that needs to update the document has access to it and is able to edit it, as well as communicate to everyone that needs to know that the Construction Phase Plan has been updated, especially if responsibilities have changed.

See how you can include what main headings should a Construction Phase Plan contain in a practical example below.