Construction Meeting Minutes Template

Meeting minutes provide a permanent record of project progress, issues, risks and changes. In the event of a dispute or a delay, they are used to determine if the issue has been discussed or if assigned actions have not been completed. A well-structured construction meeting minutes template creates a standardised format for documenting meetings, making it easy to find required information because it is recorded in the same section each time.

Recent advances in technology have greatly streamlined how meeting minutes are accessed, recorded, and shared. Clients and other external stakeholders will expect that they can easily access and interpret meeting minutes to fulfill their own obligations and see actions required by other parties.

Whether your construction meeting minutes templates are in Word, PDF, Excel, or another format, there will need to be sections to record the following information:

• Meeting Details: Captures the meeting's date, time, and location.
• Participants: Lists attendees and notes any absences.
• Agenda: Enumerates the topics scheduled for discussion.
• Discussion Summary: Records key points from the discussions.
• Decisions Made: Documents any conclusions or agreements reached.
• Action Items: Details tasks assigned, responsible persons, and deadlines.
• Next Steps: Outlines future actions or points for upcoming meetings.

Your meeting minutes should be able to be exported as a PDF so that they can be easily viewed on all devices.