Building Defect Report Template and Example PDF
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Editable Building Defect Report Template
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What is a Building Defect Report?
Building defect reports serve a critical function in building, construction and the general maintenance and use of properties. Defect reports highlight building non-conformances which need to be rectified. These defects can be inspected and uncovered during the building process in which contractors and subcontractors will rectify their defects, or they can be found and highlighted prior to or after a project has been finished, in which case the responsibility comes down to good proof and documentation.
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Why are Defect Reports important?
Building defects are pretty common in the construction and real estate businesses. Old buildings could naturally wear down overtime with lack of maintenance, or the new buildings could have issues early on due to bad design and construction.
This is where good building defects reports become important. Good reporting practices as well as a strong and reliable reporting template ensure you cover your back as well as improve quality.
A Building Defect Report is most especially helpful if you're planning to buy the place, because you'll know what repairs needed to be done, you get a heads-up on the structural problems, and safety risks. Basically, this report backs you up if ever there are disputes with the builder or seller. It gives you leverage to negotiate, get things fixed, or knock down the price.
What are the essential contents and sections of a Building Defect Report?
There really isn't a strict universal structure that industries, countries, and region follow for their Building Defect Reports, but the framework is based on the local guidelines, regulations, and standards that they follow. Here are the general contents of a Building Defect Report:
- General description of the property (age, construction details, general condition)
- List of subcontractors, contractors, and suppliers involved in developing the building/directly involved in the defect
- A detailed description of the defects identified (with photos, sketches, other necessary documents)
- Control measures, proposed actions, or rectification
- Post-rectification
How can these Reports help in proper construction work and maintenance?
No owner or client wants their buildings and properties with a never-ending list of expensive repairs, but still end up with a low quality property. A Building Defect Report is more than a document, as it's also a tool that improves construction quality and long-term maintenance.
- You can spot mistakes before they get worse.
- You can keep your buildings and properties up to code, industry standards, and regulations.
- You know which part of your properties need extra attention and when to repair or replace them.
- You can leverage in negotiations, since you can demand repairs plus negotiate for a lower price. Having a Building Defect Report also lets you know when to walk away from a bad deal.
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This Building Defect Report and sample PDF was generated with Dashpivot software
This Building Defect Report is simple and easier than any PDF, word doc or excel sheet:
- Fill out your building defect reports directly on site, selecting the category of defect, adding photos, signing off and more.
- Download, print or share any defect report as a privately branded PDF or CSV doc in one click.
- Customise the contents and layout of the defect report template to better suit your quality requirements and operations.
- Store all of your building defect records in one secure and organised place.
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