Structural Damage Report Template
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100% fully editable structural damage report
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What is a Structural Damage Report?
A structural damage report is an educational document that describes all of the events that transpired after a structural breakdown or damage. This explains what went wrong, how it occurred, and what the establishment can do to prevent it from happening in the future. This report is important to every company because it documents the issues that occurred, the solutions that were offered to resolve them, and information that might help reduce the likelihood that similar occurrences will happen in the future.
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What Should a Structural Damage Report Contain?
To understand the necessity of a structural damage report, one must understand the key contents of the report. This will give you an idea of why this template shown is structured the way it is.
Incident details: This section of the structural damage report is where the reporter’s details are found, the whole information related to the incident, a narrative of the incident, and important people who were involved and at the incident. It is the reporter’s job to fill out all these fields accurately since a lot of information here is used when the next section of the report is being. That being said, it is highly beneficial to keep all inputted information here to be nice, tidy, and easy to navigate through, as this represents the whole narrative on how the incident took place.
Root Cause Analysis: This is the most crucial part of the report. This section is where the investigation is being done on why the damage or failure happened. In this section, it is important to note that more heads are better than one, since a lot of people could offer different perspectives and can easily place everyone in an angle where they could see the real cause. Additionally, people who were involved in the incident should also become part of the brainstorming session in order to find the real cause of the incident.
One of the most popular tools for root cause analysis is the 5 why’s and the fishbone diagram. In this template, you may either prompt to use a 5 why’s analysis that you can do on this template or upload an image file of the fishbone diagram that you have created during the brainstorming session you conducted when investigating the root cause of the incident. Having this in the structural damage reports solidifies the necessity of the action items provided after finding out the root cause.
Action Items: In this section of the structural damage report, the people involved in the brainstorming session during the root cause analysis will need to put their heads back together in creating solutions in order to prevent the incident from happening again. Furthermore, setting timelines and enforcing responsibility are necessary to ensure that the solutions are put into practice. Every action item that deals with the underlying reasons is allocated to a person in this section, and a deadline is set for completion. When all the action items are finalised, assigned to, and deadlines are placed, an approval signature needs to be placed to officialize the report and the action items can be started.
Why are these Reports Important?
To further understand why it is necessary to conduct a structural damage report whenever a structural failure or structural damage occurs, we will break it down into key points that affect or help the establishment.
Ensures Safety: Structural damage poses a lot of hazards for workers working in the area where the failure or damage happened. Without investigating and providing the correct measures, chances are someone can get injured, or worse, take away somebody’s life. The structural damage report details all that happened during the incident, conducts an investigation on the root cause, and provides the necessary action items to eliminate the possibility of it happening again. Having said that, since the report already eliminates the source of hazards, it will maintain a safe and healthy workplace for the employees.
Compliance with Regulations: Regulatory bodies explicitly require establishments to conduct investigations whenever there is structural damage or structural failure. Regulatory bodies such as OSHA and ISO 45001 demand that establishments experiencing these damages or failures should find the root cause that led to the event and provide a solution to make sure this doesn’t happen again in the future. If an establishment fails to provide a report that contains the investigation and action items, and somehow another incident leads to loss of life and damage to property, the establishment could face criminal and civil liability.
Prevents Future Failures: At this point, this is the most favourable advantage that a structural damage report can provide to any business that has been affected by accidents of this kind. The investigation of the root cause, which would be simpler to figure out because of the details, is supported by all the information that has been entered here. The identification of the root cause of the problem will allow for the development of a solution that has the possibility of helping eliminate the possibility of the occurrence repeating again.
Benefits of Using Digital Reporting tools
A digital platform can be more efficient and record-friendly when conducting a structural damage report. We will provide you with points on why this narrative is true, which you yourself can attest to when you start using this digital template.
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We have already discussed the key components of a structural damage report. Imagine doing that manually by doing the pen-and-paper method. In the information section, cleanliness and readability are important factors. Doing it by pen and paper is subjectively dependent on how the reporter writes it. However, there is a way where the reporter can make notes before writing it on the official report, but the hours spent drafting the report and then writing it officially is not just a tedious job but also consumes a lot of time. With a digital platform, you can just directly input information without the need to worry about making mistakes when writing.
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This template shown to you on this page allows you to input images on the report. When this is done manually, you have to upload the picture on the PC and then print it. With this Dashpivot template shown here, employees are free to take as many pictures and videos as they want, and each one is immediately and instantaneously synced to the database for safe storage and viewing. The files are also neatly arranged into folders so that they can be retrieved at any time with only a few clicks.
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Try our digital structural damage report template right now to avoid drowning in pieces of paper—manual to sort, easy to lose, and impossible to find what you need when you need it. Excessive volumes of physical paper are produced daily as a result of projects, locations, and employment in a variety of built-world businesses. Teams may already go paperless, optimise processes, and provide real-time access to information by becoming digital.
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This template and sample Report was generated with Dashpivot
Establishments can easily create a comprehensive report without breaking a sweat by using a digital structural damage report form to streamline information provision, investigate the root cause, and provide corrective actions.
- Access, edit, and complete reports from any device—mobile, tablet, or computer.
- Print, download, or send your damage reports as perfectly formatted PDF documents with your company logo.
- Store report records online, where they can be searched and found in seconds
- Invite internal and external parties to see, edit and sign off on reports online.
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